OF THE DEERFIELD VILLAGE BOARD
NOVEMBER 14, 2005
CALL TO ORDER AT 7:00 P.M. AT THE VILLAGE HALL AND ROLL CALL
The meeting was called to order at 7:00 p.m. by President Evensen. Present: Mack, Kiefer, Searle, Quamme and Haag.
Also present: Tom Lannoy, Ashley Lannoy, Felix Egli, Dave Lemke, and Dean Otte.
APPROVAL OF AGENDA
Motion by Evensen, second by Mack to approve the agenda. Motion carried.
APPROVAL OF MINUTES FROM OCTOBER 24, 2005
Motion by Mack, second by Kiefer to approve the minutes from October 24, 2005 as corrected. Motion carried.
PUBLIC INPUT
None.
1. DISCUSS/APPROVE REQUEST FROM MPI-WISCONSIN FINEBLANKING, 54 GOLF RD., TO UTILIZE THE MUNICIPAL PARKING LOT ON INDUSTRIAL PARK ROAD FOR EMPLOYEE PARKING AND INSTALL STREET LIGHTS IN THE PARKING LOT, AND RELATED ISSUES-Evensen
Evensen indicated that the Planning Commission reviewed the MPI parking expansion proposal and approved it. Searle asked how the 24 hour parking would affect evening activities held at the Park. Egli explained that many people would move their cars during the shift change. Evensen said that there is another possibility to add an additional parking lot across from the Community Park that would be TIF eligible.
Motion by Evensen, second by Mack to approve the request from MPI-Wisconsin Fineblanking, 54 Golf Rd. to allow them to utilize the municipal auxiliary parking lot on Industrial Park Rd. for employee parking effective December 1, 2005, during business hours, (24 hours a day) Monday through Friday, weekend usage would only be based on overtime requirements if necessary, the agreement would be on a month-to-month basis and can be canceled upon notification by either party, that MPI, for the time that it occupies the parking lot, will pay for the installation of four street lights (style similar to the existing business park lights), have Alliant install the lights, MPI will pay for rental on the installed street lights, plus pay the estimated electrical charge to maintain the lights on a monthly basis, MPI will perform the snow removal and salting of the lot, that the Village is able to use some of the area for snow storage, and that MPI shall provide an insurance rider to the Village. Motion carried.
2. DISCUSS/APPROVE CHANGE TO URBAN SERVICE AREA BOUNDARY LINE ACREAGE BY THE “CAPD”, FOR THE DRUMLIN HILL PLAT-Evensen
Planning commission had reviewed the request from CAPD regarding the Urban Service Area boundary lines for Drumlin Hill Plat, Walt Olson, and felt that the boundary for the USA should remain the same as they match the lines for the annexation.
Motion by Evensen, second by Quamme to approve that we leave the USA boundary lines for the Drumlin Hill Plant, Walt Olson, the way they were originally planned. Motion carried.
3. UPDATE ON CONDITIONAL USE COMPLIANCE FOR STEVE KELLER, 215 S. MAIN ST.-Evensen
Evensen said that Chief Cipriano checked Steve Keller’s property to see if the garage expansion project was completed and as far as he observed Keller had done all that he was required to do for the conditional use permit. There is more blacktop than Mack thought, but Evensen indicated that he is in compliance with the ordinance, however we will have to watch and make sure that he stays in compliance.
4. DISCUSS/APPROVE EMS BUDGET FOR 2006-Evensen
Evensen reviewed the EMS budget which showed included an additional staff person and an increase in the Village’s contribution to 15.1%.
Motion by Evensen second by Mack to deny approval of the 2006 EMS budget. Motion carried.
DISCUSSION: Quamme asked where the additional position was going to be servicing. Evensen was not sure as he was not at the meeting where they approved this due to the scheduling of the EMS meeting. There are some line items that were adjusted. He explained that there was over $13,000 written off for bad debt. Evensen said that they have a firm that specializes in bad debt collection for the EMS, but they were not able to collect this amount.
5. DISCUSS/APPROVE FIRE DEPARTMENT BUDGET FOR 2006-Evensen
Evensen reviewed the fire dept. budget showing a 2.95% increase overall. The Village’s portion of the $123,395 budget is $57,867. The biggest increase is in the gas and fuel oil amount. Jim Lenz, Fire Chief, has worked well to keep the costs down.
Motion by Mack, second by Searle to approve the Fire Department budget for 2006 in the amount of $123,395, with the Village’s portion of $57,867. Motion carried.
6. DISCUSS/APPROVE FINAL 2006 WATER AND SEWER FUND BUDGETS-Evensen
Motion by Mack, second by Evensen to approve the final 2006 water budget with revenues of $447,563 and expenditures of $316,349, and the 2006 sewer budget with revenues of $716,705 and expenditure of $451,193. Motion carried.
Quamme asked about the 5.15% rate of return. We are authorized for 7% and we are doing a rate study at this time.
7. DISCUSS/APPROVE AUTHORIZATION TO PROCEED WITH ORDERING ONE-TON TRUCK FOR PUBLIC WORKS -Evensen
Evensen said that we have budgeted for a one-ton truck and the old truck is in need of a lot of repair. We don’t want to put any money into this old truck.
Motion by Searle, second by Kiefer to authorize John Doyle to proceed ordering the one-ton truck. Motion carried.
8. PRELIMINARY PRESENTATION THE GENERAL FUND AND ALL RELATED FUND BUDGETS, SET MILL RATE AND WAGES FOR 2006-Evensen
Evensen indicated that this is the preliminary presentation of the 2006 general fund budget. Dean and Cindi worked on this and Dean feels comfortable with the budget being presented. Evensen indicated that if the board members had questions, they should contact him or Dean or Cindi.
Quamme questioned the use of the Parkland Dedications funds and felt that some of the expenses are operating funds and he feels that if we can’t pay for these things from the operating budgets, then we shouldn’t be doing them or wait until we can find the revenue to fund them. The fees are collected for the major things that need to be done and are not intended to fund the normal operating expenses for the parks.
Quamme asked about the debt service amount. Evensen indicated that we are going to be at about the same level for a few years and he is having Dean look at this for next year. Evensen said that we have to look at the debt service as well as what the infrastructure is. We are doing many projects that hadn’t been done in the past. Mack asked about the ball park fees. Quamme said that they did not raise the fees for the ball teams, but maybe we could look at possible changes to the ball fees for the future as we are on the low side and the amounts charged don’t cover the costs of operation.
Mary Kiefer asked about putting the library funding back for the kids programs. Evensen said that the finance committee had made that recommendation.
9. DISCUSS/APPROVE FEES RESOLUTION R2005-16-Evensen
Evensen reviewed the changes which included an increase in the dog and cat fees from $5.00 to $10.00 for spayed/neutered animals and from $10.00 to $15.00 for nonspayed or non neutered animals. The garbage and recycling fees also increased based on the contract with Onyx. Quamme would like to look at the park fees in January.
Motion by Evensen, second by Mack to approve Fees Resolution R2005-16. Motion carried.
10. DISCUSS/APPROVE REQUEST FOR GARBAGE AND RECYCLING CHARGES TO BE DISCONTINUED FOR CUSTOMER #1114.05-064 DUE TO PREMISE VACANT FOR THREE MONTHS, AND FOR CUSTOMER #1114.05-217 DUE TO RESIDENT BEING ABSENT FROM HOME FOR WINTER-Evensen
Motion by Evensen, second by Searle to approve requests for garbage and recycling charges to be discontinued for customer #1114.05-064 due to the premise vacant for three months, and for customer #1114.05-217 due to resident being absent from home for winter. Motion carried.
11. ACCEPT RESIGNATION OF ADMINISTRATOR, CLERK-TREASURER CINDI GOTTHART AND APPROVE PAYMENT OF UNUSED VACATION TIME AND PAYMENT OF HEALTH INSURANCE PREMIUM FROM SICK TIME CONVERSION FUND -Mack
Evensen said that we will officially accept C. Gotthart’s resignation for December 31, 2005. She has vacation that she hasn’t used due to job shadowing. She is also asking that her health insurance premium is paid directly by the Village.
Motion by Evensen, second by Mack to accept C. Gotthart’s resignation effective December 31, 2005, to pay any unused vacation time, and to direct pay the health insurance premium from the sick time conversion fund instead of C.Gotthart paying it first and then being reimbursed. Motion carried.
Evensen said that Dean is working very well in the community, on the budget and meeting people.
12. DISCUSS/APPROVE OPERATOR’S LICENSE FOR KIM POREDOS-Mack
Motion by Mack , second by Kiefer to approve the operator’s license for Kim Poredos effective November 14, 2005 through June 30, 2006. Motion carried.
13. DISCUSS/APPROVE CIGARETTE LICENSE FOR “JAMBOREE FOODS”, VIPIN SHAH-Mack
Motion by Mack, second by Kiefer to approve a cigarette license for “Jamboree Foods”, effective November 14, 2005 to June 30, 2006. Motion carried.
14. ATTORNEY UPDATE
Not present.
15. COMMITTEE REPORTS
There will be a licensing meeting on Thursday, November 17 at 6:15 p.m.
16. COMMUNICATIONS
Evensen announced that there will be an open house for C. Gotthart on the 17th from 2:00 to 6:00 p.m.
Evensen will be creating a committee to oversee the TIF #3 and he hasn’t decided who will be on the committee, but it should be someone from finance, public works, planning, a few community members and himself.
17. APPROVAL OF BILLS
Motion by Evensen, second by Mack to approve the bills as presented. Motion carried.
38498 DEERFIELD POST OFFICE 189.13
38499 ADVANCED BUSINESS CALCULATORS 60.00
38500-38503 ALLIANT ENERGY 3309.32
38504 ANDERSON, DEREK 86.37
38505 B.R. AMON & SONS, INC. 1875.30
38506 BANK OF DEERFIELD 20.00
38507 BOBCAT PLUS, INC. 150.80
38508 BP 851.33
38509 CALIFORNIA CONTRACTORS SUPPLIES 125.40
38510 CAMBRIDGE AUTO PARTS 433.00
38511 CHARTER COMMUNICATIONS 79.98
38512 COLONIAL CLUB 3150.00
38513 CORPORATE EXPRESS 132.78
38514 CRAWLEY, BRIAN 850.00
38515 D & J SERVICE CENTER & BODY SHOP 231.00
38516 DANE COUNTY TREASURER 166.50
38517 DAVIES WATER EQUIPMENT CO 2869.42
38518 DEAN HEALTH SYSTEMS 220.00
38519 DEERFIELD COMMUNITY CENTER 152.00
38520 DEERFIELD COMMUNITY SCHOOLS 1339.57
38521 DEERFIELD PUB 72.00
38522-38523 DEERFIELD WATER UTILITY 10059.27
38524 DEPT OF EMPLOYEE TRUST FUNDS 334.20
38525 DEPT OF EMPLOYEE TRUST 4184.12
38526 DOYLE, JOHN 34.30
38527 EGGIMAN MOTOR & EQUIPMENT 3.12
38528 GARDINER APPRAISAL SERVICE 400.00
38529 HALVERSON, JOANN 24.01
38530 HELLENBRAND’S HARDWARE 5.78
38531 HOMETOWN NEWS LIMITED 146.63
38532 INDEPENDENT INSPECTIONS 2037.42
38533 JEFFERSON CO TREASURER 263.00
38534 JONES, JARRETT 84.39
38535 KITELINGER, MICHAEL 198.20
38536 LAFAYETTE CO CLERK OF COURTS 168.60
38537 LAPLANT, LINDSEY 200.00
38538 MCCREDIE, LIZ 49.73
38539 MEYER, LYNDON 725.29
38540 MID-AMERICAN RESEARCH CHEMICAL 69.43
38541 MINNESOTA LIFE INSURANCE COMP 210.69
38542 NELSON-YOUNG LUMBER COMP 249.60
38543 ONYX WASTE SERVICE 9756.06
38544 PRINTCO, INC. 288.59
38545 PROFESSIONAL EQUIPMENT & SUPPLY 39.90
38546 PROPERTY SHOP REALTORS 286.40
38547 PUBLIC SERVICE COMMISSION 393.98
38548 TOWN & COUNTRY ENGINEERING 2876.08
38549 US CELLULAR 17.35
38550 VERIZON NORTH 531.57
38551 VIERBICHER ASSOCIATES 1900.00
38552 WI DEPARTMENT OF ADMINISTRATION 349.70
38553 WI DEPT OF JUSTICE - TIME 81.00
38554 WI SCTF 100.00
TOTAL $52,432.31
18. CONSIDER MOVE TO CLOSED SESSION AT APPROXIMATELY 7:40 P.M. PURSUANT TO §19.85(10(E) FOR DELIBERATION AND NEGOTIATION OF INVESTMENT OF PUBLIC FUNDS FOR PURCHASE OF LAND FOR LIBRARY EXPANSION
Motion by Evensen, second by Mack to move to closed session pursuant at 7:50 p.m. to §19.85(10(e) for deliberation and negotiation of investment of public funds for purchase of land for library expansion. Roll call: Mack; aye, Kiefer; aye, Searle; aye, Quamme; aye, Haag; aye, and Evensen; aye. Motion carried.
19. RECONVENE TO OPEN SESSION AT APPROXIMATELY 8:00 P.M. TO TAKE ACTION ON DELIBERATION AND NEGOTIATION OF INVESTMENT OF PUBLIC FUNDS FOR PURCHASE OF LAND FOR LIBRARY EXPANSION
Motion by Evensen, second by Mack to reconvene to open session at 8:02 p.m. to take action on deliberation and negotiation of investment of public funds for purchase of land for library expansion. Roll call: Mack; aye, Kiefer; aye, Searle; aye, Quamme; aye, Haag; aye, and Evensen; aye. Motion carried.
No action was taken as a result of the closed session.
20. ANY OTHER SUCH MATTERS AS ALLOWED BY LAW
None.
21. ADJOURNMENT
Motion by Mack, second by Searle to adjourn. Motion carried.
/S/ Cynthia L. Gotthart, CMC, CMT, CPM
Village Administrator, Clerk-Treasurer