MINUTES FROM THE REGULAR MEETING
OF THE DEERFIELD VILLAGE BOARD
APRIL 10, 2006
CALL TO ORDER AT 6:00 P.M. AT THE FIRE STATION, 305 N INDUSTRIAL PARK ROAD,
AND ROLL CALL
The meeting was called to order at 6:00 pm by President Evensen. Present: Haag, Kiefer, Seale, Mack and Quamme.
Present from the Township: Bob Riege, Art Mikkelson, Mike Schlobohm, Adreas Hansen and Jeff Halverson.
APPROVAL OF AGENDA
Motion by Evensen, second by Mack to approve the agenda. Motion carried.
REVIEW/ACTION – JOINT MEETING WITH TOWN OF DEERFIELD TO REVIEW REVISED PLANS FOR FIRE/EMS BUILDING ADDITION AND RECESS THE MEETING AT 6:50 PM
Evensen stated that this was a joint meeting to review plans dated March 21, 2006, April 6, 2006 and April 7, 2006 for the additional space needed for the Fire & EMS.
Discussion was held. Haag questioned the April 6, 2006 plan and why there was 1,000 more square feet. Evensen stated that this plan allows for more public space and more meeting space.
Searle questioned truck bay size and if this was large enough. Evensen stated all plans are the same in regard to garage area.
Quamme said no space needs study was ever done and questioned if any of the designs would meet long term needs.
Jim Lenz explained the design and that these designs meet projected long term space needs.
Evensen stated that because of cost, only the March 21, 2006 or April 7, 2006 plans should be considered.
Fire chief Jim Lenz stated he would prefer all operations in one building and that is why a separate building option was not considered. Both plans would meet the space needed for Fire and EMS for 20 years.
Discussion on various design issues took place and members questioned Brink on estimated cost. A representative from Brink stated the estimates didn’t include any site work which is estimated at about $140,000.00.
Evensen stated that tonight’s meeting is to finalize plans and this is needed to facilitate the start up of the EMS operations.
Motion by Evensen, second by Mack to accept the March 21, 2006 plan as outlined with a cost estimate of $420,000 to $500,000 not including site work as the design to proceed with. Motion carried.
Town Board members agreed with March 21, 2006 plans with concerns on site cost which need to be addressed.
Kiefer questioned if the Fire Department is ok with the plan. Lenz said yes.
Evensen stated that the meeting would be recessed until 7:00 pm
RECONVENE MEETING 7:00 PM VILLAGE BOARD ONLY
The meeting was reconvened at 7:05 pm.
APPROVAL OF MINUTES FROM MARCH 27, 2006 AND APRIL 3, 2006
Motion by Mack, second by Quamme to approve the March 27, 2006 minutes. Motion carried.
Motion by Searle, second by Kiefer to approve the April 3, 2006 minutes with two corrections. Motion carried.
PUBLIC INPUT
None
1. REVIEW/ACTION – RESOLUTION R2006-04 “A RESOLUTION DECLARING OFFICIAL INTENT TO REIMBURSE EXPENDITURES FROM PROCESS OF BORROWING” AND REVIEW REVISED PLANS FOR FIRE/EMS BUILDING ADDITION AND AIA CONTRACT WITH BRINK, KOLBERG & ASSOCIATES, LLC – EVENSEN
Evensen explained this resolution and the contracts with Brink, Kolberg & Associates, LLC.
Motion by Evensen, second by Mack to approve Resolution R2006-04 “A Resolution Declaring Official Intent to Reimburse Expenditures from Process of Borrowing” and to approve AIA Contract with Brink, Kolberg & Associates for Fire Station/EMS addition. Motion carried.
Haag questioned if bids are over, will we decrease the building size or add to borrowing. The opinion of most of the board members was that the building size would have to be decreased.
2. DISCUSSION/ACTION – EMS TRASITIONAL ISSUES AND PLANNING – EVENSEN
Evensen introduced Paul Dingee. Mr. Dingee explained various issues regarding the startup and separation of the Deer-Grove EMS. Discussion was then held of the need to have in place a director to work on organizing the startup and training of the EMS personnel. Discussion was also held on the need to utilize the services of an outside firm to assist the financial aspects of the EMS.
Evensen stated a complete listing of all the Deer-Grove EMS fixed assets would be available by May 1, 2006 and that the training issues are presently being addressed by the fire department.
Board members questioned if EMS and Fire will be controlled by the same committee or a new committee. Evensen stated that they will be governed by the new public safety committee.
3. REVIEW/ACTION – APPLICATION FOR TEMPORARY CLASS “B” RETAIL LICENSE FOR DEERFIELD VOLUNTEER FIRE DEPARTMENT, PICKLE TREE SOFTBALL AND DEERFIELD SOFTBALL LEAGUE – MACK
Mack stated that the Licensing Committee met and recommended approval of a Temporary Class “B”
Retail License for Deerfield Volunteer Fire Department, Pickle Tree Softball and Deerfield Softball League.
Motion by Mack, second by Kiefer to approve the Temporary Class “B” Retail License for Deerfield
Volunteer Fire Department, Pickle Tree Softball and Deerfield Softball League. Motion carried.
4. REVIEW/ACTION – OPERATORS LICENSE FOR RACHEL GILBERTSON AND EMILY HAINES – MACK
Mack stated that the Licensing Committee met and recommended approval of operator licenses to Rachel Gilbertson and Emily Haines.
Motion by Mack, second by Kiefer to approve operator licenses to Rachel Gilbertson and Emily Haines. Motion carried.
5. REVIEW/ACTION – PROPOSALS TO REPAIR VILLAGE HALL – OTTE / DOYLE
Otte explained the proposals to replace the village hall windows at a cost of $7,500.00 and that this cost would be paid out of the Community Trust Fund Grant..
Motion by Evensen, second by Searle to approve the proposal to replace the village hall windows at a cost not to exceed $7,500.00. Motion carried.
6. APPROVAL OF BILLS
Motion by Mack, second by Searle to approve check #39164-39224 in the amount of $329,255.73. Motion carried.
ANY OTHER SUCH MATTERS AS ALLOWED BY LAW
Evensen thanked Quamme for his years on the board.
Mack requested that minutes from the Fire Commission and EMS Commission be suppled to all trustees in the future.
ADJOURNMENT
Motion by Mack, second by Kiefer to adjourn at 7:40 pm. Motion carried.
/S/ Dean A. Otte
Village Administrator, Clerk-Treasurer