MINUTES FROM THE REGULAR MEETING
OF THE DEERFIELD VILLAGE BOARD
APRIL 24, 2006
CALL TO ORDER AT 7:00 P.M. AT THE VILLAGE HALL AND ROLL CALL
President Evensen called the meeting to order at 7:00 pm. Present: Mack, Kiefer, Searle, Haag, Frutiger and Wilkinson.
APPROVAL OF AGENDA
Motion by Mack, second by Kiefer to approve the Agenda with minutes from April 10, 2006 tabled to allow additional time to review. Motion carried.
APPROVAL OF MINUTES FROM APRIL 10, 2006
Tabled
PUBLIC INPUT
Evensen welcomed Frutiger and Wilkinson to the board.
1. PUBLIC HEARING – AMENDMENT TO CONDITIONAL USE PERMIT FOR 43 N. MAIN STREET TO ALLOW FOR THE SALE OF SHOTGUNS, RIFLES, HANDGUNS AND ACCESSORIES
Evensen read the notice of public hearing and stated it was posted in three public locations, published in the official paper and sent to all property owners within 200 feet. He then opened the hearing for public comments. There were no comments. The hearing was closed at 7:04 pm.
2. DISCUSSION/ACTION – AMENDMENT TO CONDITIONAL USE PERMIT FOR 43 N. MAIN STREET TO ALLOW FOR THE SALE OF SHOTGUNS, RIFLES, HANDGUNS AND ACCESSORIES - EVENSEN
Evensen stated that this was an amendment to the existing CUP which would allow for the sale of shotguns, rifles, handguns and accessories. He said that the planning commission had reviewed this request and recommended that the board approve the amendment.
Scott Whiting appeared before the commission and explained the proposed change and the security measurers being taken to ensure the guns were secure.
Motion was made by Evensen, second by Searle to amend the CUP for 43 N. Main St. to allow for the sale of sale of shotguns, rifles, handguns and accessories. Motion carried
3. PRESENTATION – JESS ROBINSON ON CONSOLIDATION OF EASTERN DANE COUNTY EMS SERVICES
Jess Robinson presented and explained a proposal for consolidation of Eastern Dane County EMS. Robinson questioned if Deerfield would be interested in this proposal.
Evensen asked when more details would be available. Jess stated more information would be available in about two months. Jess answered more questions. Evensen stated this would be on the next board agenda for action on support.
4. REVIEW/ACTION – BIDS FOR 1988 FORD TRUCK WITH DUMP BOX - EVENSEN
Evensen stated that five bids were received as follows:
1. Mary’s Truckling Inc. - $4,502.00
2. Dan Lapaz - $2,000.00
3. Lee Dahl - $1,700.00
4. Quinn McCull - $3,000.00
5. Robert Borhenhuge - $1,250.00
The Finance Committee recommended the sale of the truck to Mary’s Trucking, Inc. in the amount of $4,502.00.
Motion by Evensen, second by Mack to sell the 1988 Ford 4x4 Truck with dump box to Mary’s Trucking for $4,502.00. Motion carried.
5. REVIEW/ACTION – ANNEXATION OF WATER TOWER LAND AND OTHER LANDS - EVENSEN
Evensen stated that the Finance Committee has reviewed this and recommended to annex this land because at this time the water utility is not paying a PLOT payment for the water tower which is costing the general fund about $10,000.00 annually. Discussion was the held.
Motion by Evensen, second by Searle directing staff to prepare the necessary documents to annex the water tower property and the other lands owned by the village. Motion carried.
6. REVIEW/ACTION – TERMINATION OF CONTINUING GUARANTY MP HARDWARE, INC – EVENSEN
Evensen stated the Finance Committee recommends to the Village Board the approval of the termination of continuing guaranty for MP Hardware, Inc. with the condition that $5,000.00 be paid off of the land and the other condition stipulated by MP Hardware Attorney be incorporated into the new loan payment plan and other loan documents. Discussion was held on various aspects of the land and operations.
Motion by Mack, second by Searle to approve the termination of continuing guaranty for MP Hardware, Inc. with the condition that $5,000.00 be paid off of the loan and the other condition stipulated by MP Hardware Attorney be incorporated into the new loan payment plan and other loan documents. Motion carried.
7. REVIEW/ACTION – RESOLUTION R2006-05 “APPOINMENT OF SPECIAL REGISTRATION DEPUTIES” – OTTE
Otte explained the need for special registration deputies because of requirements for voter registration. Discussion was the held.
Motion by Evensen, second by Wilkinson to approve Resolution R2006-05 “Appointment of Special Registration Deputies”. Motion carried.
8. REVIEW/ACTION – ORDINANCE O-2006-02 “A ORDINANCE TO AMEND CHAPTER 1.05(1) COMMITTEES” – EVENSEN
Evensen stated that he would recommend that the Public Safety Committee be called the Disaster Planning Committee at this time. Searle made various corrections and recommended two citizens on the Public
Works Committee. Haag questioned what qualifications would be required of these citizens on the Public
Works Committee. After discussion Evensen asked Searle and Clerk Otte to develop a proposal for the citizen on the Public Works Committee before this is included in the ordinance.
Motion by Evensen, second by Searle to approve ordinance #O2006-02 as amended“A Ordinance to Amend Chapter 1.05(1) Committees”. Motion carried.
9. REVIEW/ACTION – APPOINTMENT OF VILLAGE STANDING AND SPECIAL COMMITTEE MEMBERS - EVENSEN
Evensen presented to the Board his recommendation to serve on standing and special committees for the Village of Deerfield.
Motion by Evensen, second by Mack to approve the committee appointments as presented. Motion carried.
10. REVIEW/ACTION – CLASS “A” BEER AND LIQUOR LICENSE FOR OM, SHIRI, INC. D.B.A. JAMBOREE FOODS -EVENSEN
Evensen stated the Finance Committee reviewed the application and recommended its approval.
Motion by Mack, second by Wilkinson the approval of a Class “A” Beer and Liquor License for OM, Shiri, Inc dba Jamboree Foods. Motion carried.
11. REVIEW/ACTION – CONSOLIDATION OF VILLAGE BANK ACCOUNTS – EVENSEN
Evensen stated the Finance Committee recommend to the Village Board the consolidation of Village bank accounts which will simplify the Village cash management system.
Discussion was held on why there were so many bank accounts and the advantages of combining them.
Motion by Evensen, second by Kiefer the consolidation of Village bank accounts which will simplify the Village cash management system. Motion carried.
12. REVIEW/ACTION – RECOMMENDED REDUCTION IN PHASE II LETTER OF CREDIT AMOUNT; MORNINGSIDE ESTATES REPLATE, VILLAGE OF DEERFIELD – HAAG
Haag stated that the Public Works Committee recommended the reduction in the Letter of Credit for Phase II Morningside Estates Replat, Village of Deerfield to $4,456.25 and that all street trees will be planted by the fall of 2006 and if not the Village will plant the trees and the developer will pay $350.00 per tree to the Village.
Motion by Haag, second by Mack to approve the reduction in the Letter of Credit for Phase II Morningside Estates Replat, Village of Deerfield to $4,456.25 and that all street trees will be planted by the fall of 2006 and if not the Village will plant the trees and the developer will pay $350.00 per tree to the Village. Motion carried.
13. REVIEW/ACTION – ACCEPTANCE FOR SECOND YEAR IMPROVEMENTS AND RELEASE OF BUILDING PERMITS; SECOND PHASE OF THE HERITAGE PLAT – HAAG
Haag stated that the Public Works Committee recommended the acceptance of the second year
improvements and release of building permit; second Phase of the Heritage Plat.
Motion by Haag, second by Frutiger the acceptance of the second year improvements and release of building permit; second Phase of the Heritage Plat. Motion carried.
14. REVIEW/ACTION – ORDINANCE 0-2006-04 “AN ORDINANCE AMENDING SECTION 10.05 OF THE VILLAGE CODE CONTROL OF WEEDS & GRASSES” – HAAG
Haag stated that the Public Works Committee recommended the adoption of an ordinance amendment to section 10.05 of the Village Code “Control of Weeds & Grasses” changing the means to enforce the code.
Motion by Haag, second by Mack to adopt ordinance 0-2006-04 “An Ordinance Amending Section 10.05 of the Village Code Control of Weeds & Grasses”. Motion Carried.
15. REVIEW/ACTION – REDESIGN OPTION FOR “THE HERITAGE AND ALPINE ORIGNAL PLAT” – EVENSEN
Evensen stated that Veridian Homes presented to the Planning Commission a proposal to the redesign of a portion of Heritage and Alpine Original Plat whereby decreasing the number of lots from 72 to 54 because the lots would be larger. He also said that the Planning Commission recommended the approval of the proposed concept plan as presented.
Motion by Evensen, second Frutiger to conceptionally approve the redesign of “The Heritage and Alpine Original Plat” decreasing the number of lots from 72 to 54. Motion carried.
16. REVIEW/ACTION – CERTIFIED SURVEY MAP FOR LIBERTY COMMONS - EVENSEN
Evensen stated the Planning Commission recommended approval of this CSM with the following conditions:
a) Well hatch easement for ingress and egress for maintenance of equipment
b) The Polices’ new parking area ingress and egress easement is needed
c) Storm sewer easement under building needs to be addresses
d) Land transfers need to take place prior to CSM recording
Motion by Evensen, second by Frutiger to approve CSM with the following conditions:
a) Well hatch easement for ingress and egress for maintenance of equipment
b) The Police’s new parking area ingress and egress easement is needed
c) Storm sewer easement under building needs to be addresses
d) Land transfers need to take place prior to CSM recording
Motion carried.
17. REVIEW/ACTION –APPROVAL OF BILLS
Motion by Mack, second by Searle to approve check #39225-39278 in the amount of $111,839.03. Motion carried.
ANY OTHER SUCH MATTERS AS ALLOWED BY LAW
a) MARCH 2006 POLICE REPORT
The Board members requested that the April report include March data.
b) APRIL 4, 2006 ELECTION RESULTS
c) METROPOLITAN PLANNING ORGANIZATION/TRANSPORTATION IMPROVEMENTS
d) UPDATE ON EMS – EVENSEN
Evensen updated the board on various EMS issues.
County Supervisor Bob Salvo stated the county would help out with EMS if Deerfield would request.
ADJOURNMENT
Motion by Mack, second by Kiefer to adjourn at 8:15 pm. Motion carried.
/S/ Dean A. Otte
Village Administrator, Clerk-Treasurer