MINUTES FROM THE REGULAR MEETING
OF THE DEERFIELD VILLAGE BOARD
AUGUST 14, 2006
CALL TO ORDER AT 7:00 P.M. AT THE VILLAGE HALL, 4 N. MAIN STREET AND ROLL CALL
Clerk Otte called the meeting to order at 7:00 pm.
Present Haag, Kiefer, Searle, Frutiger and Wilkinson. Absent Evensen.
Otte then asked for a motion to appoint an acting president. Motion by Searle, second by Wilkinson to appoint Haag as acting president. Motion carried. Haag took the chair.
APPROVAL OF AGENDA
Motion by Kiefer, second by Frutiger to approve the agenda. Motion carried.
APPROVAL OF MINUTES FROM JULY 24, 2006 AND SPECIAL VILLAGE BOARD MEETING ON JULY 26, 2006 AND AUGUST 2, 2006
Motion by Wilkinson, second by Kiefer to approve the minutes from July 24, 2006 as written. Motion carried.
Motion by Kiefer, second by Wilkinson to approve the minutes from July 26, 2006 as corrected. Motion carried.
Motion by Frutiger, second by Kiefer to approve the minutes from August 2, 2006 as corrected. Motion carried.
PUBLIC INPUT
None
1. REVIEW/ACTION - RESOLUTION # R2006-15 “RESOLUTION AUTHORIZING THE SALE OF $1,125,000 GENERAL OBLIGATION CORPORATE PURPOSE BONDS” - OTTE
Haag introduced Jim Mann of Ehlers & Associates, the Village financial adviser. Jim Mann then presented the results of the sale of the $1,125,000 G.O. Bonds for the Village. He stated there were 5 bids received with the low bidder being Bankers Bank/Deerfield Bank with a true interest rate of 4.2068%. He then explained that this was a savings of around $55,000 in interest to the Village which is lower then previously estimated. Discussion was theN held.
Motion by Kiefer, second by Frutiger to approve Resolution #R2006-15 “Resolution Authorizing the Sale of $1,125,000 General Obligation Corporate Purpose Bonds”. Roll call vote, Yea Haag, Kiefer, Searle Wilkinson and Frutiger. Nays none. Motion carried.
2. REVIEW/ACTION - OPERATOR’S LICENSES FOR: DONALD S. HAVEY, JR., PAUL M. LACY, TIFFANY E. RICE AND THOMAS R. RIECK - OTTE
Otte stated all applications meet the Village’s requirements for operator’s licenses.
Haag questioned the application of Paul Lacy because of a past conviction for serving a minor and
requested additional information on the application.
Motion by Searle, second by Frutiger to approve Operator licenses for Donald Havey, Tiffany Rice and Thomas Rieck and to table Paul Lacy until additional information regarding his conviction is obtained and reviewed by the Board. Motion carried.
3. REVIEW/ACTION - RELEASE OF EASEMENT ON THE SOUTH SIDE OF LOT 44 IN THE HERITAGE - OTTE
Otte explained to the Board the reason for the release of the easement on the south side of lot 44 in the Heritage and that the Planning Commission has recommended the vacation of this easement.
Motion by Frutiger, second Searle to authorize President Evensen and Clerk Otte to sign the necessary documents to release the Village’s interest in the utility easement located on the south side of Lot 44 in the Heritage. Motion carried.
4. REVIEW/ACTION - TID AMENDMENT MATTERS/ANNEXATION - OTTE
Otte informed the Board that the Village has received an Annexation Petition from Don Tierney and Tom Nelson for the land known as the Nelson Farm located on the west side of the Village consisting of approximately 209 acres. He explained that the property located in this annexation is in the proposed TIF amendment. Discussion was held and Haag stated that there would be a joint meeting with the Township and School District on September 6, 2006 regarding this annexation and the TIF amendment issues. Haag also stated that the annexation ordinance would be addressed at the September 11th Board Meeting.
5. REVIEW/ACTION –APPROVAL OF BILLS
Motion by Searle, second by Kiefer to approve check #39576 – #39632, totaling $147,532.81. Motion carried
ANY OTHER SUCH MATTERS AS ALLOWED BY LAW
a) UPDATE ON FIRE STATION/EMS BUILDING CONTRACT
Otte stated that President Evensen and Town Chairman Riege are authorized to approve items related to the Fire Station Addition but because Evensen is currently on vacation the Board will need to appoint someone to replace him during his absence.
Motion by Kiefer, second by Frutiger to authorize Trustee Paul Haag to act on the Villages behalf in connection with items related to the Fire Station Addition when the Village President Evensen is unavailable. Motion carried.
b) UPDATE ON REGIONAL EMS SERVICES
Frutiger reported that he attended the EMS Services regional meeting and found it to be very informative. He also explained that the Committee may be requesting funding to do a study on this matter in 2007 and that the Village’s share would be approximately $4,000.00 to $5,000.00. Discussion was held and Frutiger was requested to keep the Board updated.
c) POLICE REPORT – JULY
The Board requested that a report be prepared listing the revenue the Village has taken in over the last 5 years for traffic and parking tickets and how this compares to other communities.
d) BUILD GRANT UPDATE
Otte reported on the Forum to be held on August 23, 2006.
e) SET SPECIAL VILLAGE BOARD MEETING FOR SEPTEMBER 6, 2006 – OTTE
Otte asked for a special Village Board meeting as previously discussed under item #4.
Motion by Wilkinson, second by Frutiger to have a special Village Board meeting on September 6, 2006 and that the Planning Commission, School Board and Township Board be invited. Motion carried.
ADJOURNMENT
Motion by Searle, second by Kiefer to adjourn at 8:10 pm. Motion carried.
/S/ Dean A. Otte
Village Administrator, Clerk-Treasurer