AGENDA FOR THE REGULAR MEETING
OF THE DEERFIELD VILLAGE BOARD
AUGUST 28, 2006
CALL TO ORDER AT 7:00 P.M. AT THE VILLAGE HALL, 4 N. MAIN STREET AND ROLL CALL
Evensen called the meeting to order at 7:00 pm. Present Haag, Frutiger, Kiefer, Searle and Evensen. Absent was Wilkinson.
APPROVAL OF AGENDA
Motion by Evensen, second by Searle to approve the agenda. Motion carried.
APPROVAL OF MINUTES FROM AUGUST 14, 2006
Motion by Searle, second by Frutiger to approve the minutes as corrected. Motion carried.
PUBLIC INPUT
None
1. REVIEW/ACTION – DEERFIELD POLICE DEPARTMENT POLICY AND PROCEDURES #200.300 “RESPONDING TO TELEPHONE CALLS” - EVENSEN
Evensen stated the Deerfield Police Department Policy and Procedures #200.300 “Responding to Telephone Calls” was reviewed by the Personnel Committee and they recommended approval. He also gave the history of the incident that caused the need for this policy. Discussion was held.
Motion by Evensen, second by Haag to approve the Deerfield Police Department Policy and Procedures #200.300 “Responding to Telephone Calls” with the added provision that a log be created to track calls. Motion carried.
2. REVIEW/ACTION - OPERATOR’S LICENSES FOR PAUL M. LACY AND JACKI HOMMEN - EVENSEN
Evensen stated the Finance Committee recommended the approval of the Operator’s Licenses for Paul Lacy and Jacki Hommen and instructed the Village staff to change the License Application to request additional information on convictions of violating any license law or ordinance regulation the sale of Fermented malt beverages or intoxicating liquors.
Motion by Evensen, second by Searle to approve the Operator’s Licenses for Paul Lacy and Jacki Hommen and that Village staff change the License Application to request additional information on convictions of violating any license law or ordinance regulation the sale of Fermented malt beverages or intoxicating liquors. Motion carried.
3. REVIEW/ACTION – EXTENSION OF TIMELINE ON DRUMLIN HILL PLAT AND RELATED ITEMS - OTTE
Otte stated that due to additional time needed for review of the Engineering information by the county and state that the developer could not meet the time requirements. They then reviewed a letter from Walt Olson requesting an extension.
Motion by Evensen, second by Frutiger to approve a 90-day extension to the timeline on Drumlin Hill Plat approval process. Motion carried
4. REVIEW/ACTION – APPOINT MEMBERS TO VILLAGE COMMITTEES AND DISCUSSION ON COMMITTEE REALIGNMENT – EVENSEN
Evensen stated he would recommend the appointment of Diane Wilkinson to the Economic Development Committee to replace Howard Mack.
Motion by Evensen, second by Kiefer to appoint Diane Wilkinson to the Economic Development Committee. Motion carried.
Discussion was held on combining the Public Works Committee and the Parks Committee. It was concluded that the Committees not be combined at this time. It was agreed on that both Committees meet the third Monday of the month so that a joint meeting could be held on issues affecting both Committees.
Evensen stated that additional appointments to various committees will be discussed at the next Board meeting.
5. REVIEW/ACTION – AUTHORIZE THE WRITE-OFF OF ECONOMIC DEVELOPMENT LOAN TO ROBINSON – EVENSEN
Evensen explained that the Finance Committee recommended the approval to write off the Economic Development Loan to Robinson for $23,000.00.
Haag questioned why the Village took the total loss on this matter and why the Bank did not make the Village good on part of the loan. Discussion was then held on the Bank’s actions.
Motion by Evensen, second by Searle to authorize the write off the Economic Development Loan to Robinson for $23,000.00. Motion carried.
6. REVIEW/ACTION – AUTHORIZE THE WRITE DOWN OF VILLAGE ADVANCE TO PECFA FUND AND OTHER PECFA ISSUES – EVENSEN
Clerk Otte explained that presently the Village’s General Fund shows an advance to the PECFA Fund for $37,368.82 and that this amount will never be collected. Therefore, Otte is recommending that this amount be written off. Discussion was then held on what was included in the $37,368.82. Clerk Otte explained these were non-eligible expenditures for street repaving and attorney fees. Otte also reported that the Village would be applying for additional PECFA funding for completion of the remediation on W. Deerfield Street.
Evensen stated that the Finance Committee approved and recommended the write down of the Village’s General Fund advance to the PECFA Fund for $37,368.82.
Motion by Evensen, second by Searle to authorize the write down of the Village’s General Fund advance to the PECFA Fund in the amount of $37,368.82. Motion carried.
7. REVIEW/ACTION – APPOINTMENT OF BARGAINING COMMITTEE FOR NEGOTIATION WITH POLICE UNION – EVENSEN
Evensen stated that he would recommend Evensen, Kiefer and Clerk Otte act as the Village’s Bargaining Committee.
Motion by Evensen, second by Frutiger to appoint Evensen, Kiefer and Clerk Otte as the Village’s Bargaining Committee for negotiations with the Police Union. Motion carried.
8. REVIEW/ACTION – AMEND VILLAGE FEE SCHEDULE TO INCLUDE FIREMAN’S PAVILION WITH A VILLAGE CHARGE OF $25.00 – SEARLE
Searle stated that currently the Village does not collect any fees when the Fireman’s Pavilion is rented. The Parks Committee recommends a $25.00 charge be added to cover the Village’s expenses. The representative from the Fire Department on the Park Board had no objection to this.
Motion by Searle, second by Haag to add a $25.00 charge to the Village’s Fee Schedule for use of the Fireman’s pavilion payable to the Village. Motion carried.
9. REVIEW/ACTION – REQUEST FOR PROPOSAL FOR SOLID WASTE AND RECYCLING COLLECTION – HAAG
Haag reported that the Public Works Committee reviewed this proposal and that the changes recommended by the Committee have been made.
Motion by Haag, second by Frutiger to authorize staff to solicit bids for Solid Waste and Recycling collection with the requirements listed in the proposal after review and approval of the proposal from the Town of Deerfield and the School District is received. Motion carried.
10. REVIEW/ACTION – REQUEST TO INSTALL SIGN ON VILLAGE OWNED PROPERTY AT THE CORNER OF N. MAIN AND S. INDUSTRIAL PARK RD – HAAG
Haag stated this matter was reviewed by the Public Works Committee and that the Committee instructed the requester (Cuda-Café) to work on a concept plan of a sign that would give directions to the Community Park and submit this information to the Village Board.
Otte reported that the concept plan has not yet been completed as of today’s date.
Evensen then stated this matter would be held over.
11. REVIEW/ACTION – AUTHORIZE USE OF VILLAGE CREDIT CARD – EVENSEN
Evensen stated that the Finance Committee voted to refer this item back to the Cable Commission for additional information. The Board agreed.
12. REVIEW/ACTION – DEERFIELD HARDWARE ECONOMIC DEVELOPMENT LOAN PAYMENT SCHEDULE AND OTHER LOAN ISSUES – EVENSEN
Evensen stated that the Finance Committee recommended the approval of the revised notes and payment schedule for the Economic Development Loan to the Deerfield Hardware.
Motion by Evensen, second by Searle to approve the revised notes and payment schedule with the correction to the address in the document as on file for the Deerfield Hardware Economic Development Loan. Motion carried.
13. REVIEW/ACTION – GRANTING OF AN EASEMENT IN MEADOW WOOD PARK TO WI POWER AND LIGHT COMPANY – OTTE
Clerk Otte explained that this is an easement for electric lines previously installed and that the Village can have the lines moved one time at no cost should it be needed. Discussion was held.
Motion by Evensen, second by Frutiger to approve an easement in the Meadow Wood Park to WI Power and Light Company in the area indicated on the document on file in the Clerk’s office. Motion carried.
14. REVIEW/ACTION – WI DEPT OF ADMINISTRATION 2006 POPULATION ESTIMATES - OTTE
Otte stated that the 2006 estimated population for Deerfield is 2209. The Board felt the estimate was correct.
15. REVIEW /ACTION - REQUEST FROM POLICE CHIEF, TOM CIPRIANO FOR OUTSIDE PART TIME EMPLOYMENT - EVENSEN
Evensen stated he does not see a problem with Chief Tom Cipriano’s request for outside part time employment on the condition that it does not interfere with his Village work.
Motion by Evensen, second by Kiefer to approve Tom Cipriano’s request for outside employment contingent on the following conditions, the hours of work do not conflict with the hours required or requested to work for the Village, no class preparation or other teaching related work be performed during working hours, and that if Village related work is not being completed in a timely matter or if it appears that the outside employment is interfering with the Chiefs performance this approval will be revoked. Motion carried.
16. REVIEW/ACTION –APPROVAL OF BILLS
Motion by Evensen, second by Searle to approve check #39633 – #39678, totaling $39,748.68. Motion carried
ANY OTHER SUCH MATTERS AS ALLOWED BY LAW
a) WI DEPT OF REVENUE OBJECTION OF ASSESSMENT
The Board reviewed the notice.
b) NIMS TRAINING AND VILLAGE REQUIREMENTS
Otte explained the training requirements of elected officials and where the training could be done.
c) VILLAGE EMERGENCY PHONE NUMBERS
Evensen reported on the emergency call list on file with the county.
d) FIRE STATION UPDATE
Evensen updated the Board on the construction schedule
ADJOURNMENT
Motion by Evensen, second by Kiefer to adjourn at 8:05 pm. Motion carried.
/S/ Dean A. Otte
Village Administrator, Clerk-Treasurer