MINUTES FROM THE REGULAR MEETING
OF THE DEERFIELD VILLAGE BOARD
JANUARY 9, 2006
CALL TO ORDER AT 7:00 P.M. AT THE VILLAGE HALL AND ROLL CALL
The meeting was called to order at 7:00 p.m. by President Evensen. Present: Kiefer, Haag, Mack, Quamme and Searle
APPROVAL OF AGENDA
Motion by Evensen, second by Kiefer to approve the agenda. Motion carried.
APPROVAL OF MINUTES FROM DECEMBER 12, 2005
Motion by Mack, second by Kiefer to approve the minutes from December 12, 2005 as corrected. Motion carried.
PUBLIC INPUT
1. REVIEW/ACTION - 2006 DEER-GROVE EMS BUDGET - EVENSEN
Evensen addressed various items in a letter from the Deer-Grove Emergency Medical Services Committee including the fact that he missed committee meetings because of conflicts with other village meetings.
Jess Robinson of Deer-Grove EMS answered questions about various budget issues and operational issues.
Quamme questioned recruitment of volunteers.
Motion by Evensen, second by Searle to approve the 2006 EMS budget as presented and on file in clerk=s office. Motion carried.
2. RATIFY - DONATION AND DEDICATION OF MEADOW WOOD PARK LAND - OTTE & EVENSEN
Evensen asked Administrator Otte to explain this issue. Otte stated that in 1996 the board approved the CSM and Park Land Dedication for Deerfield Meadows Fourth Addition by the Atwood Corporation contingent upon checking on storm water issues prior to final acceptance. This has not been acted on to date and the storm water issues were addressed in a letter from the Village Engineers dated May 21, 1996. Therefore action is needed by the Board ratifying the Village=s acceptance of this land.
Motion by Quamme, second by Mack to ratify the dedication of lands from Deerfield Meadows Fourth Addition by the Atwood Corporation for park lands known as Meadow Trace Park. Motion carried.
3. REVIEW/ACTION - RESOLUTION #2006-1 FOR THE DESIGNATION OF THE NATIONAL INCIDENT MANAGEMENT SYSTEM (NIMS) AS THE BASIS FOR INCIDENT MANAGEMENT IN THE VILLAGE OF DEERFIELD - EVENSEN
Evensen stated that to quality for Home Land Security Grants and to comply with a Presidential Directive the Village needs to designate the National Incident Management System as the basis for Incident Management.
Administrator Otte explained various aspects of the ANIMS@ operations and the training requirements.
Motion by Evensen, second by Quamme to approve Resolution 2006-1 as on file in the clerk=s office. Motion carried.
4. REVIEW/ACTION - ORDINANCE #2006-1 10.04(1) (e) LICENSING OF CATS AND DOGS LATE FEES - EVENSEN
Evensen stated that at the present time there are no enforcement powers in the Village=s cat and dog license ordinances. This ordinance would give the police department the right to issue tickets if anyone violates Section 10.04(1) of the Village Code.
Motion by Evensen, second by Searle to approve Ordinance #2006-1. Motion carried.
5. REVIEW/ACTION - TO ESTABLISH VILLAGE POLICY REQUIRING THE VILLAGE OF DEERFIELD TO SIGN ALL EXTRA TERRITORIAL CSM AND PLATS - OTTE & EVENSEN
Evensen Stated that the planning commission recommended that the board adopt the policy to sign all Extra Territorial Plats & CSM=s and to make the proper code amendment to reflect this policy. Quamme explained that by adopting this policy the Village was more guaranteed that what is being recorded is what the Village approved.
Motion by Evensen, second by Quamme to adopt the policy to require the Village of Deerfield to sign all Extra Territorial CSM and Plats and that any revisions to chapter 25 be presented to the board for their consideration to implicate this policy. Motion carried.
6. REVIEW/ACTION - CLAIM FOR REFUND OF 2004 PROPERTY TAX AND AUTHORIZE FILING OF RESCINDED OR REFUNDED TAX INQUIRY - EVENSEN
Evensen stated that the Finance Committee recommended payment of the refund and the filing of rescinded or refunded tax inquiry with the state. Administrator Otte explained state statues regarding this issue.
Motion by Evensen, second by Searle to refund 2004 taxes to the Nordic Group of Companies, Ltd. the amount of $5,271.20 per Wisconsin Statues 70.511(2)(b) and to file the necessary documents with the state to charge back the prorated portion of taxes to the other taxing jurisdictions. Motion carried.
7. DISCUSSION/ACTION - REQUEST FOR GARBAGE AND RECYCLING CHARGES TO BE DISCONTINUED FOR CUSTOMER #0109.06-836 DUE TO PREMISE VACANT FOR 3 MONTHS - EVENSEN
Evensen stated that the Finance Committee recommended the approval of this request based on past practice of the Village.
Motion by Evensen, second by Mack to discontinue garbage and recycling charges for customer #0109.06-836 due to the premises being vacant for three months. Motion carried.
8. DISCUSSION/ACTION - ESTABLISH AND REORGANIZE BUSINESS PARK COMMITTEE AND TIF #3 COMMITTEE TO CREATE VILLAGE OF DEERFIELD ECONOMIC DEVELOPMENT COMMITTEE - EVENSEN
Evensen explained that after discussions at the Planning Commission they recommended that the Business Park Committee be renamed and take the lead in the administration of TID #3. Discussion was held in the possible conflict of interest that some of the members on the Business Park Committee may have because of owning property in the TID #3 area. Evensen stated that they would have to abstain from voting or discussions on anything that directly or indirectly affected their property.
Motion by Evensen, second by Mack to rename the Business Park Committee to the Village of Deerfield Economic Development Committee and that this committee would continue it=s present function and also serve as the lead committee for the development and administration of TID #3. Motion carried.
9. CLAIM FOR UNEMPLOYMENT BY PREVIOUS EMPLOYEE
Evensen explained a claim for unemployment insurance was received from a previous employee. Administrator Otte explained Wisconsin Law regulating unemployment payments and why the Village was liable for these payments.
10. THANK YOU LETTER CINDI GOTTHART-EVENSEN
Evensen read a thank you letter from Cindi Gotthart and asked that each trustee receive a copy.
11. APPROVAL OF BILLS
Motion by Mack, second by Evensen to approve bills. Motion carried.
ANY OTHER SUCH MATTERS AS ALLOWED BY LAW
Evensen - next meeting
1) The notice of withdrawal letter from Deer-Grove EMS received from Cottage Grove and Town of Deerfield would be reviewed.
2) Projects Administrator Otte is working on
3) Phase II Report on the Park Drive land was received and would be reviewed.
Haag questioned the status of the facilities study report and why it was not done and if it was complete why it wasn=t presented to the board. Evensen stated he would find out if it was completed.
ADJOURNMENT
Motion by Mack, second by Kiefer to adjourn at 8:00 p.m. Motion carried.
/S/ Dean A. Otte
Village Administrator, Clerk-Treasurer