MINUTES FROM THE REGULAR MEETING
OF THE DEERFIELD VILLAGE BOARD
JANUARY 23, 2006
CALL TO ORDER AT 7:00 P.M. AT THE VILLAGE HALL AND ROLL CALL
The meeting was called to order at 7:00 p.m. by President Evensen. Present: Mack, Kiefer, Searle, Quamme and Haag (joined the meeting at 7:05 p.m.).
APPROVAL OF AGENDA
Motion by Evensen, second by Mack to approve the agenda. Motion carried.
APPROVAL OF MINUTES FROM JANUARY 9, 2006
Motion by Mack, second by Kiefer to approve the minutes from January 9, 2006 as corrected. Motion carried.
PUBLIC INPUT
Sue Gullickson appeared before the board regarding skate boarders using business properties and felt this situation could be resolved if the Village would construct a Skate Board Park. She stated that this was supported by the Chamber of Commerce and various Village residents. She then presented to the board information on various other communities Skate Board Parks and costs.
Other residents spoke in favor of a Skate Board Park.
Quamme stated that the Park Board has had discussions on this and recommended that this be referred to the Park Board and the residents present be notified of when the park board would be meeting. The board concurred and thanked Ms. Gullickson for her input.
1. DISCUSSION/ACTION - FUTURE OF DEER-GROVE EMS AND APPOINT ATTORNEY - EVENSEN
Evensen gave to the board members budget information, contract and miscellaneous information on the EMS. He also informed the board, the Village attorney had a conflict interest therefore the Village of Deerfield and Town of Deerfield may be utilizing the Town attorney on matters involving the EMS.
Discussion was held on Deer-Grove employees & equipment and how it would be divided. Evensen then stated that the Fire commission and the EMS commission would be working on these and other issues and that he would keep the board informed on developments. He also explained that at this time the Town and Village of Deerfield are Deer-Grove EMS and technically own all the assets after January 1, 2007.
2. DISCUSSION - COMMITTEE STRUCTURE CHANGE - EVENSEN
Evensen stated that presently the Village has twenty two committees, many of which only meet once a year and others that have very short meetings. He and staff reviewed the present committee structure and have come up with a restructured plan. The Board reviewed the draft reorganization of the committees report.
Quamme stated he felt that Facility Planning should be part of Planning but agreed with the other suggestions.
Evensen stated that the Fire Commission would be renamed to Public Safety Commission.
Staff was asked to make these changes and that this should be on the next Village Board agenda.
3. REVIEW/ACTION - WAIVER OF GARBAGE & RECYCLING BILLING FOR VACANT BUILDINGS - EVENSEN
Evensen stated that the Finance Committee recommended the approval of this policy with changes made by the committee. Discussion was then held and after minor changes a motion was made.
Motion by Evensen, second by Mack to adopt Policy 2006-1 “Waiver Of Garbage And Recycling Billing For Vacant Buildings” as amended. Motion carried.
4. REVIEW/ACTION - POLICY 2006-2 ADJUSTMENT TO SEWER BILLING DUE TO EXCEPTIONAL CIRCUMSTANCES - EVENSEN
Evensen stated that the Finance Committee recommended the approval of this policy with changes made by the committee. Discussion was held and minor changes made.
Motion by Evensen, second by Quamme to adopt Policy #2006-2 “Adjustment To Sewer Billing Due To Exceptional Circumstances” as amended. Motion carried.
5. REVIEW/ACTION -PARK STREET PROPERTY PHASE II REPORT - EVENSEN
Evensen reported that the Village received the Phase II report on this property and it indicated that the property has contaminated soils and ground water. Administrator Otte informed the board that the Library Board was updated on this development. After discussion staff was directed to look into possibly finding sources to clean the site if the Village purchased the property but at this time no action would be taken on the future of this site.
6. UPDATE - PURCHASE COMPUTER EQUIPMENT - EVENSEN / OTTE
Evensen informed the Board that the Village’s computer equipment would be down for equipment replacement on February 6th & 7th, 2006.
7. REVIEW/ACTION - APPOINT VILLAGE REPRESENTATIVE TO SCHOOL ADVISORY SEARCH COMMITTEE FOR SUPERINTENDENT OF SCHOOLS - EVENSEN
Evensen reported that at the Joint Intergovernmental Committee meeting, the school asked if the Village would appoint a representative to the Search Committee for a new superintendent of schools. Evensen said he would recommend Paul Haag to this position.
Motion by Evensen, second by Mack to appoint Paul Haag to be the Village representative on the school search committee. Motion carried.
8. DISCUSSION/UPDATE ON VILLAGE HALL PHYSICAL IMPROVEMENTS TO IMPROVE PRODUCTIVITY, SECURITY, ACCESS AND APPEARANCE AND STAFF FISCAL PROJECTS - EVENSEN/OTTE
Evensen informed the Board that staff has prepared a CDTF Grant application to purchase office furniture and replacement windows that would improve productivity/security and appearance of the Village hall. He also informed the board of fiscal projects that staff is undertaking, the first of which is to redo the sewer budget which could decrease sewer rates.
9. APPROVAL OF BILLS
Motion by Mack, second by Searle to approve the bills. Motion carried.
ANY OTHER SUCH MATTERS AS ALLOWED BY LAW
Haag questioned if the Village had all of their sidewalks shoveled prior to shoveling others and billing property owners. Administrator Otte stated that the Village did but that he would check with Public Works to verify this.
ADJOURNMENT
Motion by Mack, second by Kiefer to adjourn at 7:50 p.m. Motion carried.
/S/ Dean A. Otte
Village Administrator, Clerk-Treasurer