MINUTES FROM REGULAR MEETING
OF THE DEERFIELD VILLAGE BOARD
JULY 10, 2006
CALL TO ORDER AT 7:00 P.M. AT THE VILLAGE HALL, 4 N. MAIN STREET AND ROLL CALL
President Evensen called the meeting to order at 7:00 pm. Present: Haag (joined the meeting at 7:05), Frutiger, Wilkinson and Kiefer.
Absent: Searle
Also present: John Doyle, Director of Public Works.
APPROVAL OF AGENDA
Motion by Evensen, second by Kiefer to approve the agenda. Motion carried
APPROVAL OF MINUTES FROM JUNE 26, 2006 AND SPECIAL BOARD MEETING JUNE 28, 2006
Motion by Evensen, second by Wilkinson to approve the minutes from June 26, 2006 as corrected. Motion carried
Motion by Evensen, second by Frutiger to approve the minutes from Special Board Meeting from June 28, 2006 as corrected. Motion carried
PUBLIC INPUT
None
1. PRESENTATION OF PROCLAMATION “IN RECOGNITION OF YEARS OF SERVICE TO THE VILLAGE OF DEERFIELD” HOWARD MACK
President Evensen read a proclamation “IN RECOGNITION OF YEARS OF SERVICE TO THE VILLAGE OF DEERFIELD” for HOWARD MACK. He then presented the plaque to the Mack family and extended the Village’s condolences.
2. REVIEW/ACTION – ORDINANCE O-2006-12 “AN ORDINANCE ADOPTING THE REVISED SECTION 24 “ZONING CODE” OF THE VILLAGE OF DEERFIELD CODE” – EVENSEN
Evensen stated that a public hearing was held June 26, 2006 regarding this ordinance with no negative public comment. Evensen asked clerk Otte to highlight the changes recommended by the Planning commission. Clerk Otte explained the changes recommended by the commission. Haag questioned the section of the ordinance pertaining to the construction of fences on the lot line and, asked that this be reevaluated by the Planning Commission. He also asked that the commission do an additional review of the ordinance regarding Home Occupations, House sizes and wood burners. Evensen stated these items would be on the next Planning Commission agenda.
Motion by Evensen, second by Haag to approve ORDINANCE O-2006-12 “AN ORDINANCE ADOPTING THE REVISED SECTION 24 “ZONING CODE” OF THE VILLAGE OF DEERFIELD CODE” Motion carried.
3. REVIEW/ACTION – STORM WATER MANAGEMENT, EROSION CONTROL AND SITE PLAN FOR DEERFIELD FIRE/EMS STATION BUILDING ADDITION – EVENSEN
Evensen reported that the Planning Commission has reviewed and recommended approval of these items based on the conditions recommended by the Village Engineer.
Motion by Evensen, second by Kiefer to approve the storm water management, erosion control and site plan for Deerfield Fire/EMS station building addition on the conditions recommended by the Village Engineer. Motion carried.
4. REVIEW/ACTION – APPOINTMENT OF STEERING COMMITTEE MEMBERS FOR THE BUILD GRANT PROGRAM – EVENSEN
Evensen explained that as part of the BUILD grant the Village received from Dane County a steering committee needs to be appointed. This committee would review and make recommendations on the land uses, improvements being proposed and Ordinance changes needed for the Downtown area. He then recommended the following individuals to serve on the committee: Tina Studer - Downtown Business, Diane Wilkinson – Village Trustee and History, Dalton Schrieber - Downtown Business, Arnie Schulz – Home Talent and Parks, Scott Mack – Fire Dept and Parks, Sue Neath – Downtown Business, Don Kositzke– Downtown Business, Bill Holland - Planters and Evensen – Village President. The board agreed that this was a good cross section of individuals with an interest of what happens in the Downtown area.
Motion by Evensen, second by Kiefer to appoint the following to the BUILD grant steering committee -Tina Studer - Downtown Business, Diane Wilkinson – Village Trustee and History, Dalton Schrieber - Downtown Business, Arnie Schulz – Home Talent and Parks, Scott Mack – Fire Dept and Parks, Sue Neath – Downtown Business, Don Kositzke– Downtown Business, Bill Holland - Planters and Evensen – Village President. Motion carried.
5. REPORT ON VILLAGE HALL RENOVATIONS – OTTE
Clerk Otte reported on the Village Hall renovations to date and that there was a $449.00 cost over run due to additional electrical work and the need to purchase lumber. The amount of the over run would come out of the Village Hall’s operating budget. The Board members were all very pleased with the improvements completed and did not object to the use of operating funds for the cost over runs.
6. REVIEW/ACTION – VILLAGE POLICY FOR THE PICKUP OF COMPOSE AND GRASS CLIPPINGS – HAAG
Haag stated that the Public Works Committee is recommending that the Village stop picking up grass clippings. The reason for this change is because of problems the clippings are causing the equipment and the fact the Village has a compost site available to residents for there clippings. Doyle explained that the Village would continue to pickup brush and leaves as they have in the past.
Motion by Haag, second by Wilkinson to adopt a policy that the Village Public Works employees will no longer pick-up grass clippings and to inform the community by a notice on the next utility bill. Motion carried.
7. CONSIDER MOVE TO CLOSED SESSION AT APPROXIMATELY 7:40 P.M. PURSUANT TO §19.85(1) (e) AND §19.85(1)(c) FOR DELIBERATION AND NEGOTIATION OF INVESTMENT OF PUBLIC FUNDS FOR PURCHASE OF LANDS AND FOR CONSIDERATION OF EMPLOYMENT, PROMOTION, COMPENSATION OR PERFORMANCE EVALUATION DATA FOR VILLAGE EMPLOYEE – EVENSEN
Motion by Evensen, second by Kiefer to go into closed session pursuant to §19.85(1) (e) and §19.85(1)(c) for deliberation and negotiation of investment of public funds for purchase of lands and for consideration of employment, promotion, compensation or performance evaluation data for village employee and to allow Otte and Doyle to be present in the closed session. Roll call vote: Yays – Evensen, Haag, Frutiger, Wilkinson and Kiefer Nays: None Motion carried.
8. RECONVENE TO OPEN SESSION AT 8:00 P.M. TO TAKE ACTION ON ITEMS IN CLOSED SESSION FOR DELIBERATION AND NEGOTIATION OF INVESTMENT OF PUBLIC FUNDS FOR PURCHASE OF LANDS AND FOR CONSIDERATION OF EMPLOYMENT, PROMOTION, COMPENSATION OR PERFORMANCE EVALUATION DATA FOR VILLAGE EMPLOYEE – EVENSEN
Motion by Evensen, second by Kiefer reconvene to open session at 8:15 p.m. to take action on item in closed session for consideration of employment, promotion, compensation or performance evaluation data for village employee. Roll call vote: Yays – Evensen, Haag, Frutiger, Wilkinson and Kiefer Nays: None Motion carried
Motion by Evensen, second by Kiefer to approve the “The Settlement Agreement between the Village of Deerfield
(“Village”) and the Wisconsin Professional Police Association/Law Enforcement Employee Relations Division (“WPPA/LEER”) for and on behalf of Mathew Ritzema (“Ritzema”). Motion carried.
9. REVIEW/ACTION – APPROVAL OF BILLS
Motion by Evensen, second by Kiefer to approve check #39491-39524 in the amount of $23,335.92. Motion carried
ANY OTHER SUCH MATTERS AS ALLOWED BY LAW
a) UPDATE ON BOND SALE
Clerk Otte informed the Board that the bond sale for the Village would take place on August 14, 2006.
Bid opening on Fire/EMS addition will be July 20, 2006.
ADJOURNMENT
Motion by Kiefer second by Wilkinson to adjourn at 8:25 pm. Motion carried.
/S/ Dean A. Otte
Village Administrator, Clerk-Treasurer