MINUTES FROM THE REGULAR MEETING
OF THE DEERFIELD VILLAGE BOARD
JULY 24, 2006
CALL TO ORDER AT 7:00 P.M. AT THE VILLAGE HALL, 4 N. MAIN STREET AND ROLL CALL
President Evensen called the meeting to order at 7:00 pm. Present Kiefer, Searle, Frutiger, Wilkinson and Haag.
APPROVAL OF AGENDA
Motion by Evensen, second by Kiefer to approve the agenda. Motion carried.
APPROVAL OF MINUTES FROM JULY 10, 2006 AND SPECIAL VILLAGE BOARD MEETING ON JULY 20, 2006
Motion by Kiefer, second by Wilkinson to approve the minutes from July 10, 2006 as corrected. Motion carried.
Evensen stated there was not a quorum present for the July 20, 2006 meeting so no meeting was held.
PUBLIC INPUT
None
1. PUBLIC HEARING ON ESTABLISHMENT OF IMPACT FEES FOR FIRE/EMS FACILITIES (AS PER NOTICE) - EVENSEN
Evensen opened the public hearing. Otte read the notice and stated it was posted in three locations and published in the Independent Newspaper.
Evensen then opened the hearing for public comments. There were no public comments so the hearing was closed at 7:05 pm.
2. REVIEW/ACTION – O-2006-08 AN ORDINANCE CREATING IMPACT FEES FOR FIRE/EMS FACILITIES TO THE VILLAGE OF DEERFIELD, DANE COUNTY, WI – EVENSEN
Evensen explained the calculations used to determine the impact fees for the Fire/EMS Facilities and that the purchase of equipment is not included. Discussion was then held regarding the collections of fees and if the fee Ordinance complies with the new State Law. Otte stated that the fee would be collected at the time of the Building permit and that this ordinance and supporting information comply with State Laws.
Motion by Evensen, second by Searle to adopt ordinance #O-2006-08 “AN ORDINANCE CREATING IMPACT FEES FOR FIRE/EMS FACILITIES TO THE VILLAGE OF DEERFIELD, DANE COUNTY, WI”. Motion carried.
3. DISCUSSION – I-94 CORRIDOR DANE/JEFFERSON COUNTY ALTERNATE ROUTE OPERATIONS – OTTE
Otte reported that due to the rules requiring the use of state highways for detours, Hwy 73 which runs through Deerfield would be used as an alternate route if there were an incident on I94. Discussion was held and the Board found no problems with this plan as presented.
4. REVIEW/ACTION – REQUEST TO CLOSE TERRACE ROAD FOR BLOCK PARTY - HAAG
Haag stated that the Public Works Committee has reviewed this request and they recommended its approval with conditions.
Motion by Haag, second by Frutiger to approve the request to allow the closure of Terrace Road for a block party on August 6, 2006 with the Public Works delivering barricades to the area and the residents being responsible for the setup and remove of the barricades before and after the party. Motion carried.
5. REVIEW – TIF #3 PROJECT PLAN AND BOUNDARY AMENDMENT – OTTE
The board reviewed a summary of the TIF #3 Project Plan and Boundary Amendment. They then reviewed the amendment timetable and found it acceptable.
6. DISCUSSION ON BURNING PERMITS – EVENSEN
Evensen explained that the Fire Department is requesting burning permits to be used by Township residents. Discussion was then held on whether or not to require permits for outdoor fires by Village residents. After discussion, the matter was tabled.
7. REVIEW/ACTION – USE OF A PORTION OF THE VILLAGE HALL UPSTAIRS BY THE HISTORICAL SOCIETY - OTTE
Clerk Otte explained a request from the Historical Society to use a portion of the upstairs of the Village Hall for storage and display of materials.
Motion by Evensen, second by Wilkinson to allow the Historical Society to use a portion of the upper level of the Village Hall for storage and display of material. Motion carried.
8. REVIEW/ACTION –APPROVAL OF BILLS
Motion by Searle, second by Evensen to approve check #39525 – #39573, totaling $130,141.13. Motion carried
ANY OTHER SUCH MATTERS AS ALLOWED BY LAW
a) JUNE POLICE REPORT
The board reviewed the June Police Report.
b) Otte reported on the need to vacate an easement on Lot 44 in the Heritage. The Board had no objections and instructed Otte to place this on the next agenda.
c) Greg Frutiger updated the Board on EMS issues.
d) Otte updated the board on the interim EMS Director, employment status and that the Village would be paying the director and billing these costs back to the district.
ADJOURNMENT
Motion by Haag, second by Kiefer to adjourn at 7:45 pm. Motion carried.
/S/ Dean A. Otte
Village Administrator, Clerk-Treasurer