MINUTES FROM THE REGULAR MEETING
OF THE DEERFIELD VILLAGE BOARD
JUNE 12, 2006
CALL TO ORDER AT 7:00 P.M. AT THE VILLAGE HALL 4 N. MAIN STREET AND ROLL CALL
President Evensen called the meeting to order at 7:00 pm. Present: Searle, Kiefer, Haag and Wilkinson. Absent: Frutiger and Mack.
APPROVAL OF AGENDA
Motion by Evensen, second by Kiefer to approve the agenda with item #5, 6 & 7 being held over until the June 26, 2006 meeting. Motion carried.
APPROVAL OF MINUTES FROM MAY 22, 2006 & SPECIAL BOARD MEETING FROM JUNE 6, 2006
Motion by Wilkinson, second by Kiefer to approve the minutes from May 22, 2006 as corrected. Motion carried.
Motion by Evensen, second by Kiefer to approve the minutes from June 6, 2006 as corrected. Motion carried.
PUBLIC INPUT
None.
1. PUBLIC HEARING ON REZONING OF 19.633 ACRES FOR THE AREA KNOWN AS “DRUMLIN HILLS” FROM AG-1 TO PUD 2 FAMILY AND R-1 SINGLE FAMILY – EVENSEN
Evensen opened the hearing for public comments.
a) A resident on Drumlin Hill expressed concerns that the development in this area will increase traffic and that during construction there would be additional noise and dust. He also felt that Neli Ct., as indicated on the plat, would decrease the value of his property because there would be a road on both sides.
b) Other residents of the area questioned if the PUD area would be rental units. Walt Olson stated that this area would be a condominium plat and owner-occupied. Residents also questioned the amount of natural area that would remain. Walt Olson explained he was trying to minimize the amount of encroachment into the wooded area.
c) Julie Marshall of 404 Drumlin Hill expressed concerns on the effect this would have on the schools and why there were not more commercial businesses in Deerfield. She also stated that Neli Ct., as indicated on the plat, would have a negative effect on her property.
d) Other residents expressed concerns regarding soil conditions in the area, Neli Ct., and the amount of growth taking place. President Evensen explained that amount of growth was within the guideline in the Village’s Comprehensive Plan. Evensen also stated that the issue regarding Neli Ct. would be addressed at the next Planning Commission meeting before action is taken on the plat and rezoning.
The hearing was closed at 7:25 pm.
2. REVIEW/ACTION – 2006 BORROWING – EVENSEN
Jim Mann of Ehler & Associates explained the proposed financing options and the advantage and disadvantages
of financing for 10 years or 15 years. Clerk Otte stated, that in his opinion, going to a 10 year note vs.15 year
bond would put a strain on TID #3’s cash flow and the large payments in the final year would possibly require
refinancing.
After discussion the Board agreed that the 15 year bonds be used.
a) RESOLUTION # R2006-07 “INITIAL RESOLUTION AUTHORIZING $185,000 GENERAL OBLIGATION BONDS FOR STREET IMPROVEMENT PROJECTS”
Motion by Evensen, second by Searle to approve Resolution # R2006-07 “Initial Resolution Authorizing $185,000 General Obligation Bonds for Street Improvement Projects”. Motion carried.
b) RESOLUTION # R2006-08 “INITIAL RESOLUTION AUTHORIZING $360,000 GENERAL OBLIGATION BONDS FOR CONSTRUCTION OF AN ENGINE HOUSE FOR THE FIRE DEPARTMENT”
Motion by Evensen, second by Wilkinson to approve Resolution # R2006-08 “Initial Resolution Authorizing $360,000 General Obligation Bonds for Construction of an Engine House for the Fire Department”. Motion carried.
c) RESOLUTION # R2006-09 “INITIAL RESOLUTION AUTHORIZING $600,000 GENERAL OBLIGATION BONDS FOR COMMUNITY DEVELOPMENT PROJECTS”
Motion by Evensen, second by Kiefer to approve Resolution # R2006-09 “Initial Resolution Authorizing $600,000 General Obligation Bonds for Community Development Projects”. Motion carried.
d) RESOLUTION # R2006-10 “RESOLUTION PROVIDING FOR THE SALE OF NOT TO EXCEED $1,145,000 GENERAL OBLIGATION CORPORATE PURPOSE BONDS”
Motion by Evensen, second by Searle to approve Resolution # R2006-10 “Resolution Providing for the Sale of not to Exceed $1,145,000 General Obligation Corporate Purpose Bonds”. Motion carried.
e) RESOLUTION #R2006-11 “RESOLUTION AUTHORIZING EHLERS AND ASSOCIATES, INC. TO SOLICIT COMPETITIVE BIDS FOR NOT TO EXCEED $1,145,000 GENERAL OBLIGATION PROMISSORY NOTES FOR THE VILLAGE OF DEERFIELD, WISCONSIN”
Evensen stated that because the decision to use bonds rather then notes, this resolution would be tabled.
3. REVIEW/ACTION – PROPOSAL FROM EHLER & ASSOCIATES TO PREPARE AMENDMENT DOCUMENTS FOR TID #3 – EVENSEN
Jim Mann explained the proposal. Evensen stated this would be funded by TIF #3 and the Finance Committee recommended approval.
Motion by Evensen, second by Searle to approve the proposal from Ehler & Associates to prepare an amendment of the boundary and project plan for TIF #3. Motion carried.
4. REVIEW/ACTION – PROPOSAL FOR THE INSTALLATION OF ADDITIONAL FENCING AT FIREMAN’S PARK – SEARLE
Searle stated that the Park Board had reviewed this proposal and recommended to award the contract to Qual Line Fence in the amount of $5,857.00 to:
a) Add 10 feet of height to the existing 20 foot high backstop
b) Install 70 feet of a 16 foot high fence to protect the beer area
c) Not to do the outfield fence because if would encroach onto land not owned by the Village.
After discussion on safety issues, motion was made by Searle, second by Wilkinson to award the contract to Qual Line Fence in the amount of $5,857.00 to:
a) Add 10 feet of height to the existing 20 foot high backstop
b) Install 70 feet of a 16 foot high fence to protect the beer area
Motion carried.
Arne Schulz asked if the board had any objection to the outfield fence being installed by the softball and hardball teams. After discussion, the board felt this item should be on the June 26, 2006 agenda and prior to this, an opinion be obtained from the Village’s attorney on liability and encroachment issues.
5. REVIEW/ACTION - ORDINANCE #2006-05 “AN ORDINANCE ANNEXING TERRITORY TO THE VILLAGE OF DEERFIELD” (DRUMLIN HILLS) - EVENSEN
Item tabled.
6. REVIEW/ACTION – PRELIMINARY PLAT “DRUMLIN HILLS” - EVENSEN
Item tabled.
7. REVIEW/ACTION – ORDINANCE #2006-06 “AN ORDINANCE AMENDING THE
ZONING MAP FOR THE AREA KNOWN AS “DRUMLIN HILL” – EVENSEN
Item tabled.
8. REVIEW/ACTION – PROPOSAL FOR DOWNTOWN PLANNING – VIERBICHER ASSOCIATES, INC. – EVENSEN
Evensen stated that the Finance Committee recommended the approval of this proposal and that it is recommended by the Village Comprehensive Plan and TIF plan. Evensen also explained that the funding of this project would be as follows:
a) Dane County Build Grant $ 7,500.00
b) CDTF Grand $ 5,000.00
c) TIF Funds $12,500.00
Motion was the made by Evensen, second by Searle to approve the proposal from Viebicher Associates, Inc. to do planning for the downtown area for a price not to exceed $25,000.00. Motion carried.
9. REVIEW/ACTION – TEMPORARY “CLASS B” RETAILERS LICENSE POH LTD, FIREMAN’S PARK (JUNE 23 – JUNE 25, 2006) – EVENSEN
Evensen stated that the Finance Committee has reviewed the application from the POH, LTD for a Temporary “Class B’ Retailers License and recommends approval.
Motion by Evensen, second by Searle to approve the Temporary “Class B’ Retailers License for POH, LTD, at Fireman’s Park (June 23-25, 2006). Motion carried.
10. REVIEW/ACTION – OPERATORS LICENSES FOR GERRY HOMMEN AND BETTY ZIBELL – EVENSEN
Evensen stated that the Finance Committee reviewed the applications from Gerry Hommen and Betty Zibell for
Operator Licenses.
Motion by Evensen, second by Wilkinson to approve Operator Licenses for Gerry Hommen and Betty Zibell. Motion carried.
11. DISCUSSION/ACTION – REQUEST TO PURCHASE 1.09 ACRES OF LAND FROM COMMUNITY PARK BY AN ABUTTING PROPERTY OWNER – SEARLE
Searle stated that the Park Board had received a request from Walt Olson to sell 1.09 acres of land located in the Village’s Community Park and, is recommending the sale to the Village Board if a sale price can be agreed upon between the Village and Walt Olson. Discussion was held.
Motion by Evensen, second by Searle to authorize President Evensen and Clerk Otte to meet with Walt Olson to negotiate a sale price for the 1.09 acres of land in the Community Park with final action being taken by the Board at a future meeting. Motion carried.
Haag stated that these funds should be placed in the Park Land Dedication Fund for future use in development of Parks. The board members agreed this issue should be reviewed and included in the final authorization resolution.
12. APPOINTMENT TO EMS COMMISSION – EVENSEN
Evensen stated as previously discussed that he is stepping down from the EMS Commission and would like to appoint Greg Frutiger to the position.
Motion by Evensen, second by Kiefer to appoint Greg Frutiger to the EMS Commission. Motion carried.
13. REVIEW/ACTION –APPROVAL OF BILLS
Motion by Evensen, second by Searle to approve check #39383-39441 for $94,565.31. Motion carried.
ANY OTHER SUCH MATTERS AS ALLOWED BY LAW
a) MAY POLICE REPORT
b) LEGISLATIVE BULLETIN
c) LEAGUE INSURANCE REPORT
ADJOURNMENT
Motion by Evensen, second by Kiefer to adjourn at 7:59 pm. Motion carried.
/S/ Dean A. Otte
Village Administrator, Clerk-Treasurer