MINUTES FROM THE REGULAR MEETING
OF THE DEERFIELD VILLAGE BOARD
MARCH 13, 2006
CALL TO ORDER AT 7:00 P.M. AT THE VILLAGE HALL AND ROLL CALL
The meeting was called to order at 7:00 pm by President Evensen. Roll call: Present: Haag, Quamme, Searle and Kiefer. Absent: Mack.
Also present: Jim Lenz, Fire Chief.
APPROVAL OF AGENDA
Motion by Evensen, second by Kiefer to approve the agenda as corrected, minutes from February 27th not 13th. Motion carried.
APPROVAL OF MINUTES FROM FEBRUARY 27, 2006
Motion by Quamme, second by Kiefer to approve the minutes as corrected. Motion carried.
PUBLIC INPUT
None.
1. REVIEW/ACTION – ORDINANCE O-2006-03 TO CREATE SECTION 11.05 OF THE VILLAGE CODE - ALLOWING FOR DENIAL OF A LICENSE IF AN AMOUNT OF MONEY IS OWED TO THE VILLAGE - EVENSEN
Evensen explained that with this ordinance it insures that the Village will collect amounts owed. Evensen stated that the Finance Committee recommended approval. Discussion was held.
Motion by Evensen, second by Searle to approve ordinance # O-2006-03 to create section 11.05 of the Village code allowing for denial of a license if an amount of money is owed to the Village. Motion carried.
2. REVIEW/ACTION – AMENDMENT TO POLICY 2006-01 WAIVER OF GARBAGE AND RECYCLING BILLING CHANGES TIME PERIOD FROM 1 MONTH TO 3 MONTHS – EVENSEN
Evensen stated that the Finance Committee recommended approval because of timing issues with only one month the administration time cost out weighted the benefits to the property owners. Discussion was held.
Motion by Evensen, second by Searle to approve amendment to policy 2006-01 waiver of garbage and recycling billing changes time period from one month to three months. Motion carried.
3. REVIEW/ACTION – 5 YEAR CAPITAL IMPROVEMENT PLAN / FORCASTED OPERATIONS BUDGET / DEBT BUDGET – EVENSEN
Evensen stated that a revised 2006 borrowing was prepared by staff that included the Fire/EMS building and decreased various other projects. He also explained the projected operations budget and forecasted levy rates for the next five years. He then presented additional information form another community showing that because of levy limits communities will have to cut spending.
Discussion was then held on the need for the Public Works Committee to review this borrowing packet additionally.
Quamme stated that the Village needs to consider front loading the growth and increase in other revenue sources and to cut spending to resolve the projected deficits.
Additional discussion was held on the possible adoption of Impact Fees and use of TIF funds to reduce the projected mill rate.
Quamme also stated that the sewer plant is only operating at 1/3 capacity and by increasing growth sewer rates could decrease.
Haag questioned if the borrowing for the Fire/EMS building included EMS startup costs. Jim Lenz stated that EMS startup costs are not know at this point and presented the board with a revised EMS operational budget.
Quamme questioned why there was no pay for the EMS personnel on standby. Lenz explained that at this time all personnel will be volunteers.
This matter was then held over for additional review.
4. REVIEW/ACTION – RESOLUTION R2006-04 “A RESOLUTION DECLARING OFFICIAL INTENT TO REIMBURSE EXPENDITURES FROM PROCEEDS OF BORROWING” – EVENSEN
Evensen recommended approval of this resolution based on the additional information previously supplied to the board.
Otte explained that this resolution only ensures that the Village can reimburse it’s self from borrowing funds in the future.
Haag stated that he would be opposed to any refinancing of present debt that extended the length of time for any existing debt. He also expressed concerns that other options were not investigated other than changes to the existing Fire Station.
Evensen stated that when bidding the Fire Station project various options will be included.
Quamme expressed concerns that if phasing of construction was used, the EMS portion would not be addressed in the first phase and that he felt housing of the EMS should be number one priority.
Haag the expressed additional concerns on the impact this borrowing would have on taxes and that a separate building option should be considered.
Motion by Evensen, second by Searle to approve resolution R2006-04 a resolution declaring official intent to reimburse expenditures form proceeds of borrowing.
After additional discussion, Evensen and Searle withdrew their motion and the matter was tabled until the next meeting.
5. REVIEW/ACTION – OPERATORS LICENSE FOR DEIDSE GILBERTSON AND BRENDA REICHERT – MACK
Motion by Evensen, second by Kiefer to approve operator license for Deidse Gilbertson and Brenda Reichert. Motion carried.
6. REVIEW 2005 ANNUAL & MONTHLY REPORTS FROM POLICE DEPARTMENT AND PUBLIC LIBRARY – EVENSEN
Evensen presented the reports to the board and ask if any board member would like additional information in the reports they should contact the Village staff. The board members all felt the reports where very informative.
7. REVIEW/ACTION – ORDINANCE O2006-01 TO AMENDED SECTION 3.02(a) DISASTER PLANNING COMMITTEE CHANGING IT’S COMPOSITION – OTTE
Motion by Evensen, second by Kiefer to approve ordinance O2006-01 to amend section 3.02(a) Disaster Planning Committee changing it’s composition. Motion carried.
8. REVIEW/ACTION – ORDINANCE O-2006-02 TO AMEND SECTION 1.05 OF THE VILLAGE CODE – CHANGING THE NUMBER OF STANDING COMMITTEES – EVENSEN
Evensen stated that he would recommend that this ordinance be held over at this time so that additional review could be done on the make up of the Public Safety Committee. The board agreed.
9. REVIEW COST OF DATA COMPARISIONS FOR VILLAGE OF DEERFIELD TO OTHER COMMUNITIES 2006 – EVENSEN
Evensen presented to the board cost and data comparisons for the Village of Deerfield to other communities.
10. RESIGNATION OF RONALD APLIN FROM BID COMMITTEE – EVENSEN
Evensen stated that Ronald Aplin submitted his resignation to the BID District Board.
Motion by Evensen, second by Haag to except resignation of Ronald Aplin from the BID District Board. Motion carried.
11. APPROVAL OF BILLS
Motion by Evensen, second by Searle to approve check #39073 to #39121 in the amount of $72,187.79. Motion carried
ANY OTHER SUCH MATTERS AS ALLOWED BY LAW
Dave Lemke updated the Board on National Franchise Bills being considered by the Federal Government.
1. EMS UPDATE REPORT
Evensen and Fire Chief Lenz stated that they previously presented an updated draft budgetfor the EMS and explained how the revenues were derived.
ADJOURNMENT
Motion by Kiefer, second by Quamme to adjourn at 8:10 pm. Motion carried.
/S/ Dean A. Otte
Village Administrator, Clerk-Treasurer