MINUTES FROM THE REGULAR MEETING
OF THE DEERFIELD VILLAGE BOARD
MARCH 27, 2006
CALL TO ORDER AT 7:00 P.M. AT THE VILLAGE HALL AND ROLL CALL
Clerk Otte called the meeting to order at 7:00 pm. Roll call: Present: Haag, Quamme, Searle, Kiefer and Mack. Absent: Evensen.
Otte asked for a motion to appoint a chair. Motion by Searle, second by Mack to appoint Quamme acting chair because of absents of the President and to cast a unanimous vote. Motion carried. Quamme then took the chair.
APPROVAL OF AGENDA
Motion by Quamme, second by Mack to approve the agenda except for item #3 which will be tabled until the next meeting. Motion carried.
APPROVAL OF MINUTES FROM MARCH 13, 2006
Motion by Kiefer, second Quamme to approve the March 13, 2006 minutes as corrected. Motion carried.
PUBLIC INPUT
None.
1. PUBLIC HEARING ON REVISED 2006 SEWER BUDGET AND RATES
President Pro-Tem Quamme opened the public hearing and asked Clerk Otte to highlight the revised 2006 budget and rates. Otte explained the budget and that the revised rates represent an 8% decrease. Quamme then opened the hearing for public comments.
A resident questioned why sewer rates are high compared to other communities. Quamme explained that it was because of the new plant and other items related to the size of the Village.
Another resident asked if growth will decrease rates. Quamme answered yes.
Another resident asked if there was any way to get a credit for water used on lawn care. Quamme stated there is however it requires the need to get a second meter. If more information is needed it is available at the Village Hall.
Being no further comments, the hearing was closed at 7:10 pm.
2. REVIEW/ACTION – REVISED 2006 SEWER BUDGET RATES - EVENSEN
After discussion, Motion by Quamme, second by Mack to approve the revised 2006 sewer budget and rates effective April 1, 2006. Motion carried.
Clerk Otte stated that the new rates will show up on the May billing.
3. REVIEW/ACTION – RESOLUTION R2006-04 “A RESOLUTION DECLARING OFFICIAL INTENT TO REIMBURSE EXPENDITURES FROM PROCESS OF BORROWING” AND REVIEW REVISED PLANS FOR FIRE/EMS BUILDING ADDITION AND AIA CONTRACT WITH BRINK, KOLBERG & ASSOCIATES, LLC – EVENSEN
Item tabled until the next meeting.
4. REVIEW/ACTION – RESOLUTION R2006-03 “A RESOLUTION ADOPTING NEW BUILDING,
ELECTRICAL AND PLUMBING FEES” - QUAMME
Quamme stated that after additional review by the Public Works Committee that they recommended approval of the new rates. Otte stated this increases Village revenue with no increase to contactors if the new contract is approved and more accurately reflect Village cost.
Discussion was then held.
Motion by Quamme, second by Haag to approve Resolution R2006-03 “A resolution adopting new building, electrical and plumbing fees” conditioned on the approval of a new contract with Independent Inspections, LTD. Motion carried.
5. REVIEW/ACTION – REVISED CONTRACT WITH INDEPENDENT INSPECTIONS, LTD. - QUAMME
Quamme stated all charges that the Village requested have been made to the contract and that the Public Works Committee recommends its approval.
Motion Quamme, second Haag to approve the new contract with Independent Inspections, LTD. as on file in the Clerk’s office. Motion carried.
6. REQUEST FROM CONNIE TOLLEY AT 304 N. ATWOOD LN., ACCOUNT #770, FOR ADJUSTMENT TO THE WATER AND SEWER BILLING (NOT COVERED BY VILLAGE POLICY) – QUAMME
Quamme stated that the Public Works committee reviewed this and recommended that 75% of the above average usage be forgiven. He also stated that in the future a new Village policy be written stating that in these cases the water meter be removed, tested and the test results would determine the amount of the adjustment.
Mack stated that he discussed this with Public Works and they felt that a leaky toilet could use this amount of water in a month.
Quamme stated that a leaky toilet was found, however it was not a constant leak and therefore the Public Works Committee could justify the adjustment.
Motion by Quamme, second Kiefer to forgive $359.34 from the bill for 304 N. Atwood which represents 75% of the over usage. All ayes except Mack who voted nay. Motion carried.
7. REVIEW/ACTION – DISPOSAL OF PUBLIC WORKS EQUIPMENT (PUBLIC WORKS TRUCK) – QUAMME
Quamme stated that the Public Works Committee recommended the sale of this truck because it is being replaced and that there is no need for it. He also stated that an advertisement for this sale should be in the Independent, posted in three public locations and posted on the web page..
Motion by Quamme, second by Mack to approve the advertising for the sale of a 1988 Ford one ton truck. Motion carried.
8. REVIEW/ACTION – 2006/2007 PROPERTY INSURANCE AND CONTRACTORS EQUIPMENT INSURANCE – QUAMME
Quamme stated that Public Works Committee reviewed this and recommended increasing the deductible to $5,000.00.
Mack stated the Finance Committee also reviewed this and recommended the $5,000.00 deductible with aggregate because this would limit the Village’s exposure to $5,000.00 annually.
Motion by Mack, second by Searle to increase the deductible amount on the Village’s property and contractors equipment to $5,000.00 aggregate. Motion carried.
9. REVIEW/ACTION – CHANGE TO VILLAGE STANDARD SPECIFICATIONS FOR PUBLIC IMPROVEMENTS – QUAMME
Quamme stated the following items are recommended to be changed in the Village Standard Specifications.
a) Valve box adapters required
b) Five feet sidewalks
c) Ramp at corner must be three feet separation
d) Casting set at binder and build up at the time of the final lift.
Motion by Quamme, second by Mack to approve the four list changes to the Village’s Standard Specifications. Motion carried.
10. REVIEW/ACTION – APPLICATION FOR TEMPORARY CLASS “B” RETAILERS LICENSE FOR DEERFIELD HOME TALENT BASEBALL – MACK
Mack stated that the Licensing Committee recommended the approval of this license application.
Motion by Mack, second by Quamme to approve a temporary Class “B” Retailer’s License for Deerfield Home Talent Baseball. Motion carried.
11. REVIEW/ACTION – TWO EXTRA-TERRITORIAL CHANGE IN ZONING – EVENSEN
The board reviewed the Two Extra-Territorial zoning changes.
Motion by Quamme, second by Searle stating that the Village had no objection to zoning petition 94426 and 9456. Motion carried.
12. APPROVAL OF BILLS
Motion by Mack, second by Searle to approve check #39122-39162 in the amount of $249,158.45. Motion carried.
ANY OTHER SUCH MATTERS AS ALLOWED BY LAW
Searle stated that in April there is a police community event and that the Police Department should consider more then just one of these events.
1. NEW MUNICIPAL OFFICIAL WORKSHOP - OTTE
Otte stated that anyone interested in attending this training should contact him.
2. LEAGUE OF WISCONSIN MUNICIPALITIES REGIONAL MEETINGS - OTTE
Otte stated that anyone interested in attending this should contact him.
3. DEERFIELD COMMUNITY SCHOOLS – DRUM CORPS INTERNATIONAL - OTTE
Otte updated the Board on the use of the school grounds by Drum Corps International.
4. UPDATE ON EMS
Quamme stated that any questions on the proposed Fire/EMS Building be forwarded to the President and Clerk so that answers can be obtained prior to the next meeting. He also stated that the start up of EMS must be put on the fast track.
Kristopher Hampton, Town of Cottage Grove Chairman, asked if the Village was able to finance the new EMS service with the levy limit in place.
Quamme stated that this is only one item that needs to be addressed.
ADJOURNMENT
Motion by Mack, second by Quamme to adjourn at 7:50 pm. Motion carried.
/S/ Dean A. Otte
Village Administrator, Clerk-Treasurer