MINUTES FROM THE REGULAR MEETING
OF THE DEERFIELD VILLAGE BOARD
MAY 8, 2006
CALL TO ORDER AT 7:00 P.M. AT THE VILLAGE HALL AND ROLL CALL
Evensen called the meeting to order at 7:00 pm. Present: Mack, Kiefer, Searle, Haag, Wilkinson and Frutiger.
APPROVAL OF AGENDA
Motion by Evensen, second by Kiefer to approve the agenda. Motion carried.
APPROVAL OF MINUTES FROM APRIL 10, 2006 AND APRIL 24, 2006
Motion by Mack, second by Kiefer to approve the minutes from April 10, 2006 as corrected. Motion carried. Wilkinson and Frutiger abstained from voting.
Motion by Mack, second by Kiefer to approve the minutes from April 24, 2006 as corrected. Motion carried.
PUBLIC INPUT
None.
1. REVIEW/ACTION – AUTHORIZE PETITION FOR ANNEXATION OF OUTLOT 2 CSM 9413 (WATER TOWER) - EVENSEN
Evensen stated that at the last meeting, this item was discussed and staff had been directed to proceed with the annexation petition. The action needed is to authorize the clerk and president to sign the petition and file it with the State of Wisconsin and the Town of Deerfield. Discussion was held.
Motion by Evensen, second by Mack to authorize the Clerk and President to sign the annexation petition and proceed with the annexation. Motion carried.
2. REVIEW/ACTION – AUTHORIZE PETITION FOR ANNEXATION OF RIGHT OF WAY WEST QUARRY ST AND MEADOW TRACE - EVENSEN
Discussion was held; Clerk Otte explained the location and previous action on this matter.
Evensen stated that at the last meeting, this item was discussed and staff has been directed to proceed with the annexation petition. The action needed is to authorize the clerk and president to sign the petition and file it with the State of Wisconsin and the Town of Deerfield.
Motion by Evensen, second by Frutiger to authorize the Clerk and President to sign the annexation petition and proceed with the annexation. Motion carried.
3. REVIEW/ACTION – POLICY #2006-5 “UTILITY BILL PAYMENT POLICY” - EVENSEN
Evensen stated that this policy is recommended by the Finance Committee. What is listed in this policy is what is currently being followed by staff with clarification on when penalties would be applied if the due date falls on a Saturday or Sunday.
Motion by Evensen, second by Wilkinson to approve Policy #2006-5 “Utility Bill Payment Policy”. Motion carried.
4. REVIEW/ACTION – PURCHASE OF UTILITY BILLING SOFTWARE - EVENSEN
Evensen stated the Finance Committee recommends the purchase of Workhorse Software. The present software is only licensed for 1,000 customers and the Village is near that level. Discussion was held on why the Village is changing vendors. Otte explained the cost and benefits that Workhorse has over Jayhawk. Otte also explained that this program could be integrated with other Workhorse software purchases in the future.
Motion by Evensen, second by Mack to purchase Workhorse software for $4,295.00 plus maintenance of $645.00 per year. Motion carried.
5. REVIEW/ACTION – APPOINTMENT OF VINCE CORDANO TO POLICE DISCIPLINARY COMMITTEE – EVENSEN
Evensen stated he would like to recommend Vince Cordano to serve on the Police Disciplinary Committee because of his experience, in the past as a municipal judge.
Motion by Evensen, second by Mack to appoint Vince Cordano as a member to the Police Disciplinary Committee. Motion carried.
6. REVIEW/ACTION – APPOINTMENT OF MEMBERS TO FIRE COMMISSION - EVENSEN
Evensen stated he would like to recommend Paul Brandenburg to serve on the Fire Commission. Discussion was held.
Motion by Evensen, second by Kiefer to appoint Paul Brandenburg to the Fire Commission. Motion carried.
7. DISCUSSION/ACTION – SUPPORT OF CONSOLIDATION OF EASTERN DANE COUNTY EMS SERVICES - EVENSEN
Evensen stated that at the last Village Board meeting the board received information on a possible consolidation of Eastern Dane County EMS services. He then asked if the board would be in favor of this. Discussion was then held.
Motion by Evensen, second by Frutiger to give Village’s approval of additional investigation into this matter. Motion carried.
8. REVIEW/ACTION – PROPOSAL TO UPDATE EXTERIOR OF VILLAGE HALL - EVENSEN
Evensen stated the Finance Committee reviewed this proposal and recommended its approval. Otte stated the funds for this would be from the Trust Fund Grant.
Motion by Evensen, second by Kiefer to approve the proposal to update the exterior of the Village Hall. Motion carried.
9. REVIEW/ACTION –APPROVAL OF BILLS
Motion by Evensen, second by Mack to approve check #39280-39325 in the amount of $29,589.38. Motion carried.
ANY OTHER SUCH MATTERS AS ALLOWED BY LAW
1. UPDATE ALTERNATE ROUTE FOR EMERGENCY USE (I94)
None.
2. EMS UPDATE
Fire Commission recommended a part time director. This will go to the EMS Commission.
3. APRIL 2006 POLICE REPORT
Kiefer requested that the monthly dollar amount of fines be included in the Police Report.
Searle stated the Parks Committee is developing a Capital Improvement Schedule. Meetings will be held on the first Monday of the month.
Evensen distributed a proposed schedule for the Fire Station construction.
ADJOURNMENT
Motion by Mack, second by Kiefer to adjourn at 7:35 pm. Motion carried.
/S/ Dean A. Otte
Village Administrator, Clerk-Treasurer