MINUTES FROM THE REGULAR MEETING
OF THE DEERFIELD VILLAGE BOARD
SEPTEMBER 11, 2006
CALL TO ORDER AT 7:00 P.M. AT THE VILLAGE HALL, 4 N. MAIN STREET AND ROLL CALL
President Evensen called the meeting to order at 7:00 pm. Present was Haag, Frutiger, Wilkinson, Kiefer and Searle.
Also present was Attorney Connie Anderson.
APPROVAL OF AGENDA
Motion by Evensen, second by Kiefer to approve the agenda. Motion carried.
APPROVAL OF MINUTES FROM AUGUST 28, 2006 & SEPTEMBER 6, 2006
Motion by Wilkinson, second by Kiefer to approve the minutes from August 28, 2006 as corrected. Motion carried.
Motion by Evensen, second by Wilkinson to approve the minutes from September 6, 2006 as corrected. Motion carried.
PUBLIC INPUT
John Mathews of 115 S. Main Street asked when the vacancies on the Village Committees would be filled because under Village Ordinances these vacancies need to be filled within 30 days. President Evensen stated this would be addresses at the next Village Board Meeting.
1. REVIEW/ACTION – ANNEXATION AGREEMENT AND ORDINANCE #O2006-13 “AN ORDINANCE ANNEXING TERRITORY TO THE VILLAGE OF DEERFIELD” (NELSON FARM) – EVENSEN AND ATTY ANDERSON
Attorney Anderson explained the annexation agreement and the ordinance highlighting that the zoning on the annexed area would remain Agricultural. Discussion was then held.
Motion by Evensen, second by Searle to approve the annexation agreement as presented and on file in the clerk’s office. Motion carried.
Motion by Evensen, second by Kiefer to adopt ordinance #O2006-12 “An Ordinance annexing Territory to the Village of Deerfield” (Nelson Farm) as on file in the clerk’s office. Motion carried.
2. REVIEW/ACTION – REGARDING THE PROPOSED AMENDMENT OF BOUNDARIES AND PROJECT PLAN FOR TAX INCREMENTAL DISTRICT NO. 3 IN THE VILLAGE OF DEERFIELD, WI (SEE THE RESOLUTION R2006-16 “AMENDING, DESCRIBING AND MAKING CERTAIN FINDINGS FOR APPROVING A PROJECT PLAN AMENDMENT AND AMENDED BOUNDARIES FOR TAX INCREMENTAL DISTRICT NO. 3, VILLAGE OF DEERFIELD, WI”) - OTTE
Jim Mann of Ehlers & Associates explained Resolution #R2006-16, the boundary and the project plan amendments included in the plan. He then answered questions regarding the boundary and project plan.
Motion by Evensen, second by Wilkinson to adopt Resolution #R2006-16 “Amending, Describing And Making Certain Findings For Approving A Project Plan Amendment And Amended Boundaries For Tax Incremental District No. 3, Village Of Deerfield, WI)” as on file in the clerk’s office. Motion carried.
3. REVIEW/ACTION – OUTDOOR MUSIC EVENT AT THE CUDA-CAFÉ LATER THEN 10:00 PM - EVENSEN
Evensen stated the Finance Committee reviewed the Cuda-Café’s request and recommended approval of the request.
Motion by Evensen, second by Kiefer to allow Cuda-Café to have outside music until 10:30 pm on Saturday October 7, 2006. Motion carried.
Clerk Otte was asked to clarify the time food would be served and whether or not minors will be allowed at the event and report back at the next meeting.
4. REVIEW/ACTION – USE OF A PORTION OF THE 2ND FLOOR OF THE VILLAGE HALL (4 N. MAIN ST) BY THE HISTORICAL SOCIETY - OTTE
Clerk Otte stated that the Historical Society would like to use a portion of the second floor of the Village Hall in order to display their material. Otte gave various operational options. Discussion was then held.
Motion by Evensen, second by Haag to allow the Historical Society to use the Westerly portion of the second floor of the Village Hall to display their materials and that it should only be open to the public during set hours and staffed by non-village employees. Motion carried.
5. REVIEW –REVENUE FROM TRAFFIC/PARKING CITATION COMPARISON - EVENSEN
Evensen stated that the Finance Committee reviewed this report and questioned why Traffic Revenues decreased between 2003 and 2005 even though traffic and population are growing. After discussion, the Board asked staff to obtain explanations on why revenues decreased and report back to the Board at the next meeting.
6. REVIEW/ACTION –APPROVAL OF BILLS
Motion by Evensen, second by Searle to approve check #39681 – #39721, totaling $67,024.17. Motion carried
ANY OTHER SUCH MATTERS AS ALLOWED BY LAW
Evernsen asked that crossing guards be placed on the next Joint Board Interactive Committee meeting agenda.
Evensen gave an EMS update.
Evensen updated the Board on the Fire Station addition.
Dave Lemke updated the Board on Cable Commission activities.
Otte stated that Cottage Grove requested a joint meeting with the Village of Deerfield and the Town of Deerfield to discuss EMS issues. The Board felt they would want to know what items would be discussed prior to setting a meeting.
ADJOURNMENT
Motion by Evensen, second by Kiefer to adjourn at 8:00 pm. Motion carried.
/S/ Dean A. Otte
Village Administrator, Clerk-Treasurer