MINUTES
VILLAGE OF DEERFIELD
FOR A MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF DEERFIELD TO BE HELD AT THE DEERFIELD VILLAGE HALL, 4 N. MAIN STREET, DEERFIELD, WISCONSIN ON MONDAY, APRIL 23, 2007 AT 7:00 P.M.
I. CALL TO ORDER – NOTING OF ROLL BY CLERK
President Mathews called the meeting to order at 7:00 pm. Present was Frutiger, Haag, Kiefer, Mathews, Schreiber, Searle and Wilkinson.
Also present was Dave Dinkel and Scott Tebon.
II. CONSENT AGENDA
A. APPROVAL OF MINUTES - APRIL 9, 2007 VILLAGE BOARD MEETING
Motion by Searle, second by Wilkinson to approve the minutes from April 9, 2007 as corrected. Motion carried.
B. APPROVAL OF VOUCHERS
Motion by Wilkinson, second by Searle to authorize payment of check #40435 - #40491 in the amount of $337,122.26. Motion carried.
C. COMMITTEE REPORTS
1. PLANNING COMMISSION 4/18/07 6. CABLE 4/11/07
2. PERSONNEL COMMITTEE 3/07/07 7. EMS 3/15/07
3. FIRE COMMISSION 3/06/07 8. PARK BOARD 3/19/07
4. FINANCE COMMITTEE 4/23/07 VERBAL 9. LIBRARY BOARD 3/16/07
5. PUBLIC WORKS 3/19/07 10. BID 4/16/07
(6) Dave Lemke also reported on the assembly cable bill being considered.
III. PUBLIC APPEARANCES
A. PUBLIC COMMENTS
Bob Salov stated that the Village should become a member of the Collaboration Council and reported on county issues.
IV. UNFINISHED BUSINESS, REVIEW & ACTION THERE ON:
A. ORGANIZATIONAL ITEMS
1. APPOINTMENT OF COMMITTEES
President Mathews presented to the Board his recommended appointments to Village Committees/Commissions/Board. He also explained the reorganization of some of the duties of some Committees and the elimination of others.
After discussion, motion by Searle, second by Kiefer to approve the following committee appointments as recommended by President Mathews as follows:
BOARD OF APPEALS
PAUL HAAG
Mary Chadwick-Kiefer
David Lemke
Floyd Winchel
Barry Mulhall
#1 Alt Greg Searle
#2 Alt Diane Wilkinson
BOARD OF REVIEW
Diane Wilkinson
Dalton Schreiber
BUSINESS IMPROVEMENT DISTRICT (BID) BOARD
DALTON SCHREIBER
Kevin Hoey
Sigurd Bringe
Jerry Brown
Diane Wilkinson
CABLE COMMISSION
DAVE LEMKE
Fred Fry
Dalton Schreiber
Jerry Wichlacz
Lyndon Meyer
COMMUNITY DEVELOPMENT TRUST FUND
PAUL HAAG
Diane Wilkinson
Mary Chadwick-Kiefer
Floyd Winchel
Cheri Lemke
Dale Couey
David Wilkinson
EMERGENCY MEDICAL SERVICE (EMS)
Greg Frutiger
FINANCE
JOHN MATHEWS
Greg Searle
Paul Haag
FIRE COMMISSION
JOHN MATHEWS
Kevin Nelson
Greg Frutiger
JOINT BOARD INTERACTIVE COMMITTEE
JOHN MATHEWS
Paul Haag
Bob Riege
Art Mikkelson
Jeff Winkler
Karl Arps
LIBRARY BOARD
MARGE PETERS
Michelle Jensen (School)
Jennifer Frickelton
Val Thomas
Louise Bakke
Mary Gullickson
Mary Chadwick-Kiefer
PARKS
GREG SEARLE
Diane Wilkinson
Dalton Schreiber
Scott Mack
Dick Berge
Arne Schulz
Dennis Becker
PERSONNEL
JOHN MATHEWS
Dalton Schreiber
Mary Chadwick-Kiefer
PLANNING COMMISSION AND ECONOMIC DEVELOPMENT COMMITTEE
JOHN MATHEWS
Greg Searle (Parks Chair)
Scott Tebon
David Riesop
Jerry Bastian
Jeff Quamme
Joyce Harms
POLICE COMMITTEE
GREG SEARLE
Mary Chadwick-Kiefer
Diane Wilkinson
PUBLIC WORKS
PAUL HAAG
Greg Searle
Greg Frutiger
T.I.F. JOINT REVIEW BOARD
Diane Wilkinson, Village Board Rep
Scott Tebon, Citizen Representative
School District Rep.
Mary Rapp, MATC Rep.
Dave Gawenda, Dane Co. Rep.
COMMUNITY CENTER REPRESENTATIVE
Dalton Schreiber
PRESIDENT PRO-TEM
PAUL HAAG
Motion carried.
2. SCHEDULE OF MEETINGS
The Board reviewed the calendar for the month of May and found it in order.
B. URBAN SERVICE AREA AMENDMENT
Mathews stated that the Planning Commission recommends the submission of the USA Amendment as prepared by Bill Preboski. He then read a letter from Dave Dinkel stating that the distribution of the Urban Service Area is not set in stone until the village locks it to specific property by agreement.
Motion by Mathews, second by Wilkinson to approve the Village of Deerfield Urban Service Area Amendment as described in the document dated April 18, 2007 on file in the Village Clerk’s office on the condition it complies with the amended Village of Deerfield Comprehensive Plan. Motion carried.
C. AUTHORIZE SUBMITTAL OF DOCUMENTS TO CONTEST NEW FEMA FLOOD PLAIN DELINEATIONS
Administrator Otte stated that at this time no action was needed by the Board because a study needed to be completed prior to applying for any amendment to the FEMA Flood Plain Delineations.
After discussion the matter was held over until cost for the study are available.
V. NEW BUSINESS
A. RESOLUTIONS
1. R2007-10 “CORPORATE AUTHORIZATION RESOLUTION”
Otte stated this resolution was to authorize who can sign checks for the Village.
Motion by Searle, second by Frutiger to approve Resolution R2007-10 “Corporate Authorization Resolution” with the addition of Paul Haag as president pro term. Motion carried.
2. R2007-11 “A RESOLUTION FOR INCLUSION UNDER THE WISCONSIN PUBLIC EMPLOYEES GROUP HEALTH INSURANCE PROGRAM”
Otte reported that the previous resolution on this matter was over 90 days old therefore a new resolution was needed.
Motion by Kiefer, second by Schreiber to approve Resolution R2007-11 “A Resolution for Inclusion under the Wisconsin Public Employees Group Health Insurance Program”. Motion carried.
B. LICENSES & PERMITS
1. TEMPORARY CLASS B RETAIL LICENSE FOR DEERFIELD HOME TALENT AT FIREMAN’S PARK
Motion by Mathews, second by Haag to approve a Temporary Class B Retail License for Deerfield Home Talent at Fireman’s Park from April 23 – June 30, 2007 as recommended by the Finance Committee. Motion carried.
2. OPERATORS LICENSE FOR TAÑA M. OZUNA
Motion by Kiefer, second by Searle to approve an operator’s license to Taña M. Ozuna as recommended by the Finance Committee. Motion carried.
C. REVIEW & ACTION
1. FINAL PAYMENT FIRE/EMS STATION ARCHITECT & ENGINEER
Discussion was held on the Finance Committees recommendations.
After discussion, motion by Haag, second by Wilkinson that the maximum amount that should be paid to Brink, Kolberg & Associates, LLC. is $125,000.00, with the approximate amount of $11,500.00 being paid after Township and Fire Commission approval and the remaining $2,000.00 be held until the project is totally completed. Motion carried.
2. WAIVER OF SEWER CHARGES FOR 20 N. MAIN STREET PER VILLAGE POLICY
Otte stated that an inspection of the building was not done so this matter should be held over until all requirements of the village policy are completed. After discussion, matter was held over.
3. PARTICIPATION IN LOCAL UPDATE FOR CENSUS ADDRESS PROGRAM
Otte explained this program and the benefits to the village.
After discussion, motion by Wilkinson, second by Mathews that the village participates in local updates for census address program. Motion carried.
VI. ORDINANCES
A. NONE
VII. COMMUNICATIONS
A. HABITAT FOR HUMANITY
B. CLEAN SWEEP
VIII. STAFF REPORTS
A. FIRE/EMS STATION CONSTRUCTION UPDATE
Otte and Frutiger stated that the EMS staff is now occupying the new facilities and explained donations.
B. NEWSLETTER
Otte asked for articles for the newsletter.
IX. ADJOURN
Motion by Haag, second by Searle to adjourn at 8:03 pm. Motion carried.
/S/ Dean A. Otte
Village Administrator, Clerk-Treasurer