MINUTES
VILLAGE OF DEERFIELD
FOR A MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF DEERFIELD HELD AT THE DEERFIELD VILLAGE HALL, 4 N. MAIN STREET, DEERFIELD, WISCONSIN ON MONDAY, AUGUST 13, 2007 AT 6:00 P.M.
I. CALL TO ORDER – NOTING OF ROLL BY CLERK
President Mathews called the meeting to order at 6:00 pm. Roll call present Frutiger, Haag, Kiefer, Mathews, Schreiber and Wilkinson. Absent Searle.
Also, present – see sign in list on file in clerk’s office.
A. CONSIDER A MOVE TO CLOSED SESSION AT APPROXIMATELY 6:00 P.M. PURSUANT TO §19.85(1)(e) DELIBERATING TO PURCHASE OF PUBLIC PROPERTIES AND CONDUCTING OTHER SPECIFIED PUBLIC BUSINESS. CONSIDERATION OF PURCHASE OF LAND FOR A NEW MUNICIPAL WELL AND THE SALE OF VILLAGE OWNED LAND
Mathews stated that the Board needs to go into closed session to discuss the purchase of lands for a new well and to consider two offers to purchase Village owned land.
Motion was made by Kiefer, second by Frutiger to go into closed session “Pursuant To §19.85(1)(E) Deliberating To Purchase Of Public Properties And Conducting Other Specified Public Business. Consideration Of Purchase Of Land For A New Municipal Well And The Sale Of Village Owned Land”. Roll call vote: Aye Frutiger, Haag, Kiefer, Mathews, Schreiber and Wilkinson. Nay None. Absent Searle. Motion carried.
B. MOVE TO OPEN SESSION AT APPROXIMATELY 7:00 P.M. ITEMS DISCUSSED IN CLOSED SESSION WILL BE ACTED ON LATER IN THE AGENDA
Motion by Kiefer, second by Frutiger to return to open session at 6:55 pm. Roll call vote: Aye Frutiger, Haag, Kiefer, Mathews, Schreiber and Wilkinson. Nay None. Absent Searle. Motion carried.
II. CONSENT AGENDA
A. APPROVAL OF MINUTES FROM JULY 23, 2007 & SPECIAL MEETING ON JULY 30, 2007
Motion by Kiefer, second by Frutiger to approve the minutes of July 23, 2007 as corrected. Motion carried.
Motion by Frutiger, second by Wilkinson to approve the minutes of the Special Village Board meeting of July 30, 2007 as written. Motion carried.
B. APPROVAL OF VOUCHERS
After review, motion by Wilkinson, second by Kiefer to authorize payment of check #40765 to #40819 in the amount of $134,148.78. Motion carried.
C. COMMITTEE REPORTS
1. COMMUNITY CENTER BOARD 8/06/07 5. PERSONNEL 7/24/07
Schreiber reported on the meeting and the food drive Mathews reported on the meeting.
was also discussed.
2. FIRE COMMISSION 8/07/07 6. POLICE 8/07/07
Mathews reported on the meeting. Otte reported on the meeting.
3. LIBRARY BOARD 7/20/07 7. JULY POLICE REPORT
No report.
4. EMS 7/26/07
Frutiger reported on the meeting.
III. PUBLIC APPEARANCES
A. PUBLIC COMMENTS
None
IV. UNFINISHED BUSINESS, REVIEW & ACTION THERE ON:
1. AMENDED LEASE AGREEMENT WITH MADISON CELLULAR TELEPHONE COMPANY FOR CELLULAR EQUIPMENT BUILDING ON CELL TOWER SITE ON INDUSTRIAL PARK RD
Mathews stated that the cell tower company requested a few changes to the lease previously approved, however the final draft of the agreement is not completed therefore this matter should be held over. The Board agreed.
V. NEW BUSINESS
A. RESOLUTIONS
1. RESOLUTION R2007-16 “A RESOLUTION CREATING, DESCRIBING AND MAKING CERTAIN FINDINGS AND APPROVING PROJECT PLAN FOR TAX INCREMENTAL DISTRICT NO. 4,
VILLAGE OF DEERFIELD, WISCONSIN”
Jim Mann of Ehler’s & Associates explained the boundaries and project plan for TID #3 and answered questions regarding the law regarding TIFs.
After discussion, motion by Mathews, second by Wilkinson to approve Resolution #R2007-16 ““A Resolution Creating, Describing And Making Certain Findings And Approving Project Plan For Tax Incremental District No. 4, Village Of Deerfield, Wisconsin”. Motion carried.
2. RESOLUTION R2007-17 “A RESOLUTION AMENDING, DESCRIBING AND MAKING CERTAIN FINDINGS FOR APPROVING A PROJECT PLAN AMENDMENT AND AMENDING BOUNDARIES FOR TAX INCREMENTAL DISTRICT NO 3, VILLAGE OF DEERFIELD, WISCONSIN”
Jim Mann explained the area that would be added to TID #3 with this amendment and explained the project that was added.
After review, motion by Mathews, second by Kiefer to approve Resolution #R2007-17 “A Resolution Amending, Describing And Making Certain Findings For Approving A Project Plan Amendment And Amending Boundaries For Tax Incremental District No 3, Village Of Deerfield, Wisconsin”. Motion carried. Abstained Schreiber.
3. RESOLUTION R2007-14 “RESOLUTION PROVIDING FOR THE PUBLICATION, FILING, INSPECTION AND ADOPTION OF A GENERAL ORDINANCE” (FIRST READING RESOLUTION FOR THE CHAPTER 9 “TRAFFIC CODE”)
Otte stated that the Police Committee, Public Works Committee, Public Works Director Doyle and the Police officers have all reviewed the proposed code and their input was incorporated into the code. He also reported that the Village Attorney is making a final review of the code.
Motion was then made by Wilkinson, second by Frutiger to approve Resolution #R2007-14 “Resolution Providing For The Publication, Filing, Inspection And Adoption Of A General Ordinance” (First Reading Resolution For The Chapter 9 “Traffic Code”). Motion carried.
B. LICENSES & PERMITS
1. CLASS B BEER AND CLASS B LIQUOR FOR KURT NOTSTAD 1882 HUBRED LN., DEERFIELD, WI 53531 FOR K & K TAP, LLC., 36 N. MAIN ST., DEERFIELD, WI 53531
Otte reported that the applicant has met all of the requirements for granting of the license including the payment of all amounts owed to the Village and State.
After discussion, motion by Kiefer, second by Frutiger to approve the Class B Beer and Blass B Liquor License to Kurt Notstad for the K&K Tap LLC. at 36 N. Main Street. Motion carried. Schreiber abstained. The Board also instructed staff to send a letter to Mr. Notstad informing him that the Board felt a phone should be at the bar.
2. CIGARETTE LICENSE FOR KURT NOTSTAD 1882 HUBRED LN., DEERFIELD, WI 53531 FOR K & K TAP, LLC., 36 N. MAIN ST., DEERFIELD, WI 53531
After review, motion by Kiefer, second by Frutiger to approve the Cigarette License for Kurt Notstad for K&K Tap, LLC. 36 N. Main Street. Motion carried.
3. OPERATOR LICENSE FOR BONNIE WARDELL
After review, motion by Mathews, second by Kiefer to approve the Operator’s License for Bonnie Wardell. Motion carried.
C. REVIEW & ACTION:
1. APPOINT ALTERNATE TO EMS COMMISSION
Mathews stated that after discussion with Frutiger they both felt that there was a need for an alternate representative for the EMS Commission to ensure the Village is represented at the meetings.
After discussion, motion by Kiefer, second by Wilkinson to appoint Mathews as the Village of Deerfield’s alternate to the EMS Commission. Motion carried.
2. SET POLICING PRIORITIES
Mathews stated that in January the Board established policing priorities and that the Police Committee reviewed these priorities. Kiefer stated that after review the Police Committee felt the previous list of priorities should be
maintained.
Motion by Wilkinson, second by Kiefer to reaffirm the policing priorities as follows:
1. Improve school coverage.
2. Enforcement of speed limits on Main Street.
3. Improve community policing in general.
4. On fire call – direct traffic at fire, if outside the Village – direct traffic at Main Street and Industrial Park Road.
5. Ensure follow up of citizen’s calls.
6. Enforcement of parking ordinances.
7. Assist in updating ordinances and enforcement.
8. Truck regulation enforcement.
Motion carried.
3. CONSIDERATION OF OFFER TO PURCHASE LANDS IN THE INDUSTRIAL PARK (PEAT, LLC PATRICK RYAN)
Mathews stated this offer was discussed in closed session and staff was given direction on the items the board wanted in a counter offer. The president and staff were directed to prepare a counter offer and present it to Peat LLC., Patrick Ryan.
4. CONSIDERATION OF OFFER TO PURCHASE VILLAGE OWNED LANDS (WALTER OLSON)
Mathews stated this offer was discussed in closed session and staff was given direction on the items the board wanted in a counter offer. The president and staff were directed to prepare a counter offer and present it to Walter Olson.
VI. ORDINANCES
A. NONE
VII. COMMUNICATIONS
A. DNR – 2007 ANNUAL INSPECTION REPORT ON WATER UTILITY
After review of the report, the Board complemented the Public Works Staff on a job well done.
B. DEBT TYPES
Otte stated this article was made available so that Board members had a better understanding of the different types of debt that the Village can use.
C. CHARTER RATES
Otte stated this was for the Boards information.
D. LEGAL OPINION ON OPEN MEETINGS LAW
Mathews stated after reviewing this opinion all committees and commissions should update their agenda to incorporate this so that they comply with the open meeting law.
E. CARPC AGENDA
The Board reviewed the agenda and questioned when the Villages USA Amendment would be acted on. Otte stated that from information he has been given, the hearing on the Villages Amendment would be in October.
F. CAPITAL AREA REGIONAL PLANNING COMMISSION UPDATE LETTER
VIII. STAFF REPORTS
A. INSURANCE LOSS REPORT
IX. ADJOURN
Motion by Frutiger, second by Keifer to adjourn at 8:00 pm. Motion carried.
/S/ Dean A. Otte
Village Administrator, Clerk-Treasurer