MINUTES FROM THE REGULAR MEETING
OF THE DEERFIELD VILLAGE BOARD
DECEMBER 11, 2006
CALL TO ORDER AT 7:00 P.M. AT THE VILLAGE HALL, 4 N. MAIN STREET, DEERFIELD, WI AND ROLL CALL
President Evensen called the meeting to order at 7:00 pm. Present was Evensen, Haag, Frutiger, Searle, Kiefer and Wilkinson.
Also present was Attorney Connie Anderson, Lieutenant Jeffrey Teuscher from Dane County Sheriff’s Office.
APPROVAL OF AGENDA
Motion by Evensen, second by Wilkinson to approve the agenda. Motion carried.
APPROVAL OF MINUTES FROM NOVEMBER 27, 2006 AND MINUTES FROM THE SPECIAL MEETING ON NOVEMBER 29, 2006
Motion by Evensen, second by Kiefer to approve the minutes from November 27, 2006 as corrected. Motion carried.
Motion by Evensen, second by Wilkinson to approve the minutes from the special meeting on November 29, 2006 as corrected. Motion carried.
PUBLIC INPUT
None.
1. REVIEW/ACTION – CLOSURE OF FUTURE ROAD AND PART OF HIGH STREET FROM DECEMBER 15, 2006 TO APRIL 1, 2007 - HAAG
Haag reported that the Public Works Committee recommends the closure of Future Road and part of High Street for safety and cost reduction reasons. Discussion was held on the location of fire hydrants on Future Road.
Motion by Haag, second by Wilkinson to close Future Road after the first fire hydrant and part of the High Street hill from December 15, 2006 to April 15, 2007. Motion carried.
2. REVIEW/ACTION – AUTHORIZE PAYMENT OF BILLS BY FINANCE COMMITTEE - OTTE
Otte reported that annually the Board suspends the rules to allow the Finance Committee to approve the bills and cancel the Board’s second meeting for the month of December.
Motion by Evensen, second by Frutiger to allow the Finance Committee to approve the bills at a special Finance Committee meeting to be held on December 26, 2006 at 3:30 pm and to cancel the second Village Board meeting for the month of December 2006. Motion carried.
3. REVIEW/ACTION – REDUCTION OF LETTER OF CREDIT PHASE II, MORNINGSIDE ESTATES - HAAG
Haag reported that the Public Works Committee reviewed the reduction of Letter of Credit Phase II, Morningside Estates and recommended the release of the Letter of Credit for Phase II but to hold the Letter of Credit for Phase III until all remaining issues are resolved.
Motion by Haag, second by Searle to release the Letter of Credit for Phase II of Morningside Estates in the amount of $4,456.25. Motion carried.
4. REVIEW/ACTION – OPERATORS LICENSE FOR ASHLEY SCHLOBOHM, DENNIS JACOBSON AND NICOLE HUTCHINS - EVENSEN
Evensen stated that the Finance Committee reviewed the operator license application for Ashley Schlobohm, Dennis Jacobson and Nicole Hutchins and recommend approval.
Motion by Evensen, second by Searle to approve the operator license for Ashley Schlobohm, Dennis Jacobson and Nicole Hutchins. Motion carried.
5. REVIEW/ACTION – DRUMLIN HILLS ANNEXATION AND PLAT TIME EXTENSION - OTTE
Otte reported that Walt Olson has submitted all the studies requested by the county and they are in the process of being reviewed. They will not have this completed by December 31, 2006 therefore; the Village Board needs to adopt an ordinance allowing for additional time.
After discussion, motion by Evensen, second Haag to adopt ordinance #O2006-21 “Drumlin Hills Annexation and Plat Time Extension” to March 31, 2007. Motion carried.
6. REVIEW/ACTION – APPOINTMENT OF ELECTION INSPECTORS - OTTE
Otte presented the following names as Election Inspectors: Juanita Ehrke, Beverly Dahl, Norman Dahl, Lois Anderson, Donna Schultz, Joan Handel, Amy Reed, Marge Peters, Jane Brooks, Pat Werk, Tara Vasby, Edna Jacobson and Barb Julseth.
After review, motion by Evensen, second by Wilkinson to appoint the clerk’s recommended list of election inspectors. Motion carried.
7. REVIEW/ACTION – RESOLUTION #R2006-20 “RECYCLING RESOLUTION” - OTTE
Otte reported that the Village needs to update the recycling information with the state and this resolution does that by designating a new agent.
Motion by Evensen, second by Searle to approve Resolution #R2006-20 “Recycling Resolution” as on file. Motion carried.
8. REVIEW/ACTION – ORDINANCE #O-2006-20 “ORDINANCE ASSUMING RESPONSIBILITY OF TREASURER” – OTTE
Otte explained that a requirement of collecting taxes is that the Village needs to assume responsibility of the Treasurer or to bond the Treasurer. To reduce costs the Village has assumed responsibility in the past.
After discussion, motion by Evensen, second by Wilkinson to approve Ordinance #O-2006-20 “Ordinance Assuming Responsibility of Treasurer” as on file. Motion carried.
9. REVIEW/ACTION – RESOLUTION #R2006-21 “A RESOLUTION FOR INCLUSION UNDER THE WISCONSIN PUBLIC EMPLOYEES’ GROUP HEALTH INSURANCE PROGRAM WITH A REQUEST TO RETAIN A SECOND GROUP HEALTH PLAN” - OTTE
Otte explained that the first step in obtaining insurance through the state plan is to adopt this resolution.
Evensen stated that the Personnel Committee has been looking into this but have not met with the employees as of today’s date. He also reported that the Finance Committee recommended approval of this resolution to start the change.
Motion by Evensen, second by Searle to approve Resolution #R2006-21 “A Resolution for Inclusion under the Wisconsin Public Employees’ Group Health Insurance Program with a Request to Retain a Second Group Health Plan” and to meet with the employees prior to the actual change over. Motion carried.
10. CONSIDER MOVE TO CLOSED SESSION BY VILLAGE BOARD AT APPROXIMATELY 8:00 P.M. AS PERMITTED BY WIS.STATS.§§19.85(1)(c)(E) FOR THE PURPOSE OF CONSIDERING COMPENSATION OF EMPLOYEES AND CONSIDERING DELIBERATING OTHER SPECIFIED PUBLIC BUSINESS. THE ABOVE ITEMS ARE RELATED TO POLICE DEPARTMENT EMPLOYEES AND DEER-GROVE EMS AGREEMENT.
11. MOVE TO CLOSED SESSION
Motion by Evensen, second by Kiefer to go into closed session “Permitted by Wis.Stats.§§19.85(1)(c)(e) for the Purpose of
Considering Compensation of Employees and Considering Deliberating Other Specified Public Business. The Above Items Are Related to Police Department Employees and Deer-Grove EMS Agreement at 7:35 pm. Roll call Vote: Evensen, Haag, Frutiger, Searle, Wilkinson and Kiefer. All Yeas
Also permitted to attend was Attorney Connie Anderson and Lieutenant Jeffrey Teuscher from the Dane County Sheriff’s Office. Motion carried.
12. CONSIDER/ADOPT MOTION TO RECONVENE TO OPEN SESSION AT APPROXIMATELY 8:30 P.M.
Motion by Evensen, second by Kiefer to reconvene to open session at 9:25 pm. Roll call Vote: Evensen, Haag, Frutiger, Searle, Wilkinson and Kiefer. All Yeas. Motion carried.
13. DISCUSSION/ACTION, IF ANY, REGARDING CLOSED SESSION ISSUE
Motion by Evensen, second by Searle to adopt Resolution #R2006-22 “Resolution Providing Law Enforcement Services” as on file in the clerk’s office. Motion carried.
Motion by Evensen, second by Wilkinson instructing the Village Attorney to notify the police union and police employees of the estimated transition date of January 15, 2007, the Health Insurance would be provided until January 31, 2007 and that the Village would pay employees accrued sick pay. Motion carried.
14. UPDATE ON IMPLEMENTATION PLAN FOR NEW POLICE SERVICES – EVENSEN
The Board reviewed the transition timetable.
15. REVIEW/ACTION – POLICE SOFTWARE CONTRACT - OTTE
Otte was instructed to work with the County Deputies on the Police Software Contract.
16. REVIEW/ACTION –APPROVAL OF BILLS
Motion by Evensen, second by Haag to approve check #39985 – 40026 in the amount of $41,803.33. Motion carried.
ANY OTHER SUCH MATTERS AS ALLOWED BY LAW
A. DNR OPEN HOUSE
B. CABLE RATES
C. PUBLIC HEARING CARPC
ADJOURNMENT
Motion by Evensen, second by Kiefer to adjourn at 9:35 pm. Motion carried.
/S/ Dean A. Otte
Village Administrator, Clerk-Treasurer