FOR A MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF DEERFIELD HELD AT THE DEERFIELD VILLAGE HALL, 4 N. MAIN STREET, DEERFIELD, WISCONSIN ON MONDAY, DECEMBER 10, 2007 AT 7:00 P.M.
I. CALL TO ORDER – NOTING OF ROLL BY CLERK
President Mathews called the meeting to order at 7:00 P.M. Roll call present Frutiger, Haag, Kiefer, Mathews, Schreiber and Wilkinson.
Also, present – see sign in list on file in the clerk’s office.
II. CONSENT AGENDA
A. APPROVAL OF MINUTES FROM NOVEMBER 26, 2007
Motion by Wilkinson, second by Keifer, to approve the minutes from November 26, 2007 as corrected. Motion carried.
B. APPROVAL OF VOUCHERS
Mathews stated that the Finance Committee recommended approval of all vouchers.
Motion by Schreiber, second by Frutiger to authorize payment of check #41147 to #41186 in the amount of $50,478.71. Motion carried.
C. COMMITTEE REPORTS
1. EMS 11/26 5. CABLE TV 12/05
Frutiger reported on the meeting. Schreiber reported on the meeting.
2. EMS UPDATE 6. FINANCE 12/10
Frutiger updated the Board on various EMS Mathews reported on the meeting.
Personnel issues and insurance coverage
3. PLANNING COMMISSION 11/27 7. POLICE REPORT (NOVEMBER) Mathews reported on the meeting. The board reviewed the report
4. COMMUNITY CENTER 12/01
Schreiber reported on the meeting.
III. PUBLIC APPEARANCES
A. PUBLIC COMMENTS
Dave Lemke of 6 N. Western Ave. informed the Board that December 11th is National Snowplowers Day and ask if the Village crew could put out additional salt barrels and clean up the intersections.
Mathews stated this request would be forwarded to the Public Works Department.
County Supervisor Bob Salov asked if there was anything he could assist the Village with.
Mathew stated the Village would appreciate any assistance he could give the Village with it’s Urban Service Amendment.
IV. UNFINISHED BUSINESS, REVIEW & ACTION THERE ON:
1. ADJUSTMENT TO SEWER BILL AT 107 LEGREID STREET
Otte reported that Doyle completed his investigation and was unable to verify or disprove the claim of the utility customer at 107 Legreid Street.
Discussion was then held. Haag stated that this item should be referred to the Public Works Committee for additional review and recommendation. The Board agreed. This matter will be referred to the Public Works Committee.
2. APPROVAL OF BUILDING COLOR RENDITIONS AND MATERIAL FOR LOT #2 RIVER BIRCH ST (RYAN AMBULANCE)
Mathews stated that this information was not available at this time therefore the matter would be held over, The Board agreed.
3. APPOINTMENT OF TRUSTEE AND COMMITTEE ASSIGNMENTS
Mathews stated that only one letter of interest was receiver for the trustee position and that was from Scott Tebon.
After discussion, motion was then made by Wilkinson, second by Haag to appoint Scott Tebon to the position of Village Trustee for the balance of Greg Searle’s term. Motion carried.
Mathews then explained the need to make new committee appointments to replace Greg Searle and recommended the following:
Board of Appeals – Diane Wilkinson would become alt #1 and Scott Tebon would become alt. #2
Finance Committee – Scott Tebon
Parks Board – Diane Wilkinson would become chairperson and Scott Tebon would become a member
Planning/Economic Development – Scott Tebon would be the Trustee/Park Board representative and Scott Mack would become the new citizen member.
Police Committee – Scott Tebon
Public Works Committee – Dalton Schreiber
After discussion, motion by Kiefer, second by Wilkinson to approve the following committee appointments:
Board of Appeals – Diane Wilkinson would become alt #1 and Scott Tebon would become alt. #2
Finance Committee – Scott Tebon
Parks Board – Diane Wilkinson would become chairperson and Scott Tebon would become a member
Planning/Economic Development – Scott Tebon would be the Trustee representative and Scott Mack would become the new citizen member.
Police Committee – Scott Tebon
Public Works Committee – Dalton Schreiber
Motion Carried
V. NEW BUSINESS
A. RESOLUTIONS
1. NONE
B. LICENSES & PERMITS
1. NONE
C. REVIEW & ACTION:
1. RECONSIDER/ACTION OF LIBERTY COMMONS, LIBERTY STREET GRANT APPLICATION #1, #2 AND #3 (ADDITIONAL INFORMATION REQUIRED)
Mathews stated that there are two issues that need to be addressed: 1) site plan and 2) building renditions and that the Planning Commission recommended the following based on the Village Engineer’s recommendations:
SITE PLAN
a) Planning Commission Comment
Add stop signs at all exits from the Liberty Commons site on public streets.
Engineer Recommendation
He concurred with the Planning Commission statement/recommendation. This is a valid public interest and although such stop signs are not legally enforceable by the Village law enforcement staff, they should have some positive effect on drivers exiting the Liberty Commons area.
Agreed Upon Action
The Commission agreed that they need to be installed and indicated on the plan.
b) Planning Commission Comment
Add a handicapped stall at the southeast corner of the building
Engineer Recommendation
The modified site plan shows such a stall.
Agreed Upon Action
Plans show this, therefore this item is satisfied.
c) Planning Commission Comment
Add a painted walkway at the southeast corner of the building leading from the Liberty Street sidewalk to the sidewalk around the building.
Engineer Recommendation
The modified site plan shows a painted pedestrian walk at this location.
Agreed Upon Action
Plans show this, therefore this item is satisfied.
d) Planning Commission Comment
Update the southeast building corner and create a concrete sidewalk (not painted) around the southeast corner of the building.
Engineer Recommendation
I concur with this comment. However, if building modifications are planned in the near future, this could be deferred until that time.
Agreed Upon Action
This item is deferred to when building modification occurs. But, painted walk must go in.
e) Planning Commission Comment
Add an ADA sign at the handicapped parking space on the east side of the building.
Engineer Recommendation
The modified site plan shows an ADA sign.
Agreed Upon Action
Plan shows this therefore, this item is satisfied.
f) Planning Commission Comment
Add curb islands in the east parking lot and at the entrance to West Deerfield Street.
Engineer Recommendation
Defer action until lawsuit is resolved.
Agreed Upon Action
This item is deferred until law suite is resolved.
g) Planning Commission Comment
Add a painted walkway from West Deerfield Street to the northeast corner of the building.
Engineer Recommendation
Defer until the analysis of West Deerfield Street is completed.
Agreed Upon Action
This item is deferred until lawsuit is resolved.
h) Planning Commission Comment
Indicate the number of bike stalls at West Deerfield Street entrance to the parking lot.
Engineer Recommendation
The modified site plan shows ten bike stalls.
Agreed Upon Action
Plan shows this therefore, this item is satisfied.
i) Planning Commission Comment
Indicate the existing handicapped ramp and van accessible stalls, and add an ADA sign at the handicapped parking spaces on the north side of the building.
Engineer Recommendation
The modified site plan shows these provisions.
Agreed Upon Action
Plan shows this therefore, this item is satisfied.
j) Planning Commission Comment
Are there any fire hydrants on the subject property?
Engineer Recommendation
No fire hydrants exist (none to be shown).
Agreed Upon Action
No additional hydrants are needed.
k) Planning Commission Comment
Indicate waste receptacle area as being screened.
Engineer Recommendation
I concur with this comment.
Agreed Upon Action
Deferred until lawsuit is settled.
l) Planning Commission Comment
Indicate plantings in the area of the waste receptacle and in other areas.
Engineer Recommendation
The modified site plan shows a maple tree added on west side of building; the Village should adopt site plan review criteria for planting plans.
Agreed Upon Action
ABCDE done add maple treeon west as indicated.
m) Planning Commission Comment
Show future parking stalls in Expansion Area C.
Engineer Recommendation
Defer until analysis of West Deerfield Street is completed.
Agreed Upon Action
Deferred until lawsuit is settled.
n) Planning Commission Comment
North side walk way by bike rack.
Engineer Recommendation
None
Agreed Upon Action
Deferred until lawsuit is settled.
BUILD RENDITION
No building permits will be issued and no exterior modifications can take place without prior approval of the Planning Commission, however interior demolition and temporary interior construction are authorized without Planning Commission approval.
After discussion, motion was made by Mathews, second by Wilkinson to approve the Planning Commissions recommendations with the elimination of the word “temporary”, thereby allowing interior building permits with out Planning Commission approval, on the Liberty Commons, Liberty Street Grant (#1, #2 and #3) requirements. Motion carried. Abstain Schreiber
2. AMENDMENT TO URBAN SERVICE AREA APPLICATION
Mathews stated that he met with County Executive Falk regarding the Village’s Urban Service Amendment and that after the meeting, in his opinion, the Village should down size the area in it’s application and that the Planning Commission concurred with this recommendation.
After review of the amended USA application, which only included phase 1, 2 and 3 on the north side of Liberty St., Haag stated he felt that all of the Nelson Farm on the North side of Liberty St. should be included in the revised application.
After discussion, motion was made by Mathews, second by Haag to authorize staff to submit a revised USA application that includes all the Nelson Farm lands on the north side of Liberty St. south of the Drumlin Trail. Motion carried.
3. FIRE DEPARTMENT ALCOHOL POLICY UPDATE
Mathews stated that as of today’s date the Fire Dept. has not readdressed its alcohol policy as requested by the Board in September 2007.
Haag stated that he felt the Village should set a time limit by when the Fire Department needs address this issue and recommended that it be completed and reported to the Board at the second meeting in January.
Motion was then made by Haag, second by Schreiber that the Fire Department must submit to the Fire Commission at their January meeting a revised Alcohol Policy that addresses the Villages concerns as stated in the letter sent to the department on September 11, 2007 and that after their review this policy be forwarded to the Village Board by the 4th Monday of January for the Boards review and action. Motion carried.
The Board then instructed staff to forward this request to the officers of the Fire Dept. and the Fire Commission members.
4. SAVANNAH PARKWAY PRELIMINARY PLAT DATED OCTOBER 7, 2007
Mathews stated that the Planning Commission recommended that the Savannah Parkway preliminary plat dated October 7, 2007 is denied to clarify the Villages position on this matter.
Discussion was then held.
Motion was then made by Haag, second by Frutiger that the Savannah Parkway preliminary plat dated October 7, 2007 is denied to clarify the Villages position on this matter. Motion carried.
5. REVALUATION CONTRACT
Mathews stated that this contract has been reviewed by the Finance Committee and they recommended its approval and that the costs were included in the 2008 budget.
After review motion was made by Mathews, second by Frutiger to approve the contract with Gardner Appraisal Services, LLC to do a reassessment of the Village for the 2009 assessment year, as on file in the clerks office. Motion carried.
6. SALE OF SALT
Mathews stated that the Village of Marshall has requested to purchase salt from the Village.
Discussion was then held and after discussion this matter was referred to the Public Works Committee for review and recommendation.
7. 2007/2008 TAX RATES
Otte reported that the 2007 tax rates are:
2006 Levy
2007 Levy
Increase
% of Total Taxes
2006 Mill Rate
2007 Mill
Rate
Decrease/ increase in cents
STATE
$ 28,923.41
$ 29,758.07
$ 834.66
9%
$ .20
$ .204
$ .004
COUNTY
$399,000.17
$ 416,744.90
$17,744.73
12%
$ 2.83
$ 2.859
$.029
VILLAGE
$901,452.33
$ 953,016.48
$51,564.15
29%
$ 6.45
$ 6.538 $ .088
VATE
$199,659.84
$ 210,240.63
$10,580.79
6%
$ 1.41
$ 1.442 $ .032
SCHOOL
$1,664,779.73
$1,710,449.54
$45,669.81
52%
$11.79
$11.734 - $ .056
TOTAL
$3,202,815.48
$3,290,451.55
$87,636.07
100%
$22.68
$22.777 $ .097
Less State Credit
$ 1.69
$ 1.873 $ .183
NET MILL RATE
$20.99
$20.904 - $.086
This means that taxes on a $150,000 house in 2006 were $3,148.50 and for 2007, taxes will be $3,135.60, a decrease of $12.90. The lottery credit for 2007 will be $98.52 for those who occupy their primary residence as of January 1, 2007.
The assessed value of the Village for 2007 has increased over $4,552,600 from 2006. The value of the Village for 2006 was $141,220,700 and for 2007 is $145,773,300. This is attributed to the new housing growth.
The Board concurred with Otte’s report.
8. DENY CLAIM FOR DAMAGES TO 101 DEERFIELD STREET
Otte reported that previously the owner submitted an invoice to the Village for the tree damage to a house at 101 Deerfield St. and on the recommendation of the Village’s insurance company the Village denied this invoice because it was found that the Village was not liable. He then explained that now the owner has filed a claim on the Village and that Village Board on the recommendation of it’s insurance company should deny this claim.
After review of the insurance company’s findings, motion was made by Haag, second by Schreiber to deny the claim for damages to the property located at 101 Deerfield St. based on the investigation done by the Villages insurance company. Motion carried.
9. ACCESS OUTLOT 12 HERITAGE (GROCERY STORE)
Mathews stated that at the present time this lot is being considered for the grocery store, however the only access available is off of Plaza Street which creates problems for the Village, therefore the Village needs to petition the DOT for an access off of Hwy 73 to this lot. The Board then reviewed the request prepared by Village staff for this access.
After discussion, motion was made by Mathews, second by Wilkinson to authorize the President to sign the request with the conditions listed with a change in the wording to state that “Intersection of the frontage road and Washburn Road on the North side will be eliminated”. Motion carried.
10. APPROVE APPOINTMENT OF ELECTION INSPECTORS
Otte presented a list of individuals that have been trained or are scheduled to be trained as election inspectors.
After review, motion by Mathews. second by Keifer to appoint: Joan Handel, Marge Peters, Norman Dahl, Donna Schultz, Pat Werk, Beverly Dahl, Jane Brooks, Diane Wilkinson, Janice Houle, Sharon Berge, Tara Vasby and Liz McCredie as election inspectors for the Village of Deerfield. Motion carried.
VI. ORDINANCES
A. NONE
VII. COMMUNICATIONS
A. NONE
VIII. STAFF REPORTS
A. 38 W. NELSON STREET TIF GRANT
B. COMMUNITY TRUST FUND GRANT APPLICATION
Mathews asked that the newspaper included a news article on the grants and that they are due February 1, 2008.
C. FUTURE WISCONSIN WEBSITE
IX. ADJOURN
Motion by Frutiger, second by Haag to adjourn at 8:15 P.M. Motion carried.
/S/ Dean A. Otte
Village Administrator, Clerk-Treasurer