MINUTES FROM THE REGULAR MEETING
OF THE DEERFIELD VILLAGE BOARD
JANUARY 22, 2007
CALL TO ORDER AT 7:00 P.M. AT THE VILLAGE HALL, 4 N. MAIN STREET, DEERFIELD, WI AND ROLL CALL
President Evensen called the meeting to order at 7:00 pm. Present was Evensen, Haag, Searle, Kiefer, Wilkinson and Frutiger.
Also present was Lieutenant Jeff Teuscher and John Doyle Director of Public Works
APPROVAL OF AGENDA
Motion by Evensen, second by Wilkinson to approve the agenda. Motion carried.
APPROVAL OF MINUTES FROM JANUARY 8, 2007 and SPECIAL VILLAGE BOARD 12/21/06
Motion by Evensen, second by Kiefer to approve the minutes from January 8, 2007 as corrected. Motion carried.
Motion by Wilkinson, second by Kiefer to approve the minutes from December 21, 2006 as corrected. Motion carried.
Yea – 5 and Nay – 0, Evensen abstained.
PUBLIC INPUT
ARDELL WESTBY: CLOSURE OF HIGH STREET
Ardell Westby appeared and questioned why part of High Street was closed to traffic. John Westby stated that by closing the street it would take emergency vehicles longer to respond to an emergency at their house. John Doyle, Director of Public Works explained that the reason the street was closed was because of safety issues when trying to plow the hill on this section of the street. Discussion was then held and the fact that three accidents had occurred over the last nine years when plowing this street was a concern to the Board.
Motion was made by Haag, second by Searle to keep the road closed however, additional signage would be added instructing Emergency vehicles on the alternate route to the homes in this area. Motion carried.
1. REVIEW/ACTION – CHANGE IN POLICE SERVICES - EVENSEN
a) INTRODUCTION OF NEW OFFICERS
President Evensen introduced the Dane County Officers that will be patrolling the Village under the contract with Cambridge and Dane County:
1. Chad Lauritsen
2. Heidi Gardner – school liaison
3. Kathy Wessal
4. Scott Lehmann
5. Tony Reynolds
The officers then gave a brief history of their work experience. The board thanked them for their appearance.
b) INPUT POLICING SERVICE PRIORITIES
Discussion was held on what the Policing priorities should be. After discussion, the Board felt these items should be the priority of the Dane County Officers at this time:
1. Improve school coverage.
2. Enforcement of speed limits on Main Street.
3. Improve community policing in general (report street light outage and community meetings).
4. On fire call – direct traffic at fire, if outside the Village – direct traffic at Main Street and Industrial Park Road.
5. Ensure follow up of citizen’s calls.
6. Enforcement of parking ordinances.
7. Assist in updating ordinances and enforcement.
8. Truck regulation enforcement.
c) UPDATE IMPLEMENTATION ISSUES
Administrator Otte reported that the only problem with the transition to date is that it was found that many of the Village ordinances need to be updated which staff will be working on.
d) POLICING DEPARTMENT ASSETS AND DISPOSAL OF UNNEEDED ITEMS
Evensen stated that the Finance Committee recommended the following Police department items be disposed of:
a) Sell the 2000 Squad Car
b) Sell one Remington Shot Gun
c) Sell two Glock Hand Guns and to accept Matt Ritzema’s bid for one of the guns at a price of $250.00. The Administrator is to contact the other two bidders to see if they would increase their bids.
d) The 35MM Camera should be donated to the school if it is no longer needed.
Motion by Evensen, second by Frutiger to dispose of the following items from the Police Department:
a) Sell the 2000 Squad Car
b) Sell one Remington Shot Gun
c) Sell two Glock Hand Guns and to accept Matt Ritzema’s bid for one of the guns at a price of $250.00. The Administrator is to contact the other two bidders to see if they would increase their bids.
d) The 35MM Camera should be donated to the school if it is no longer needed.
Motion carried.
2. REVIEW/ACTION – PARKING 200 BLOCK OF MAIN STREET - EVENSEN
Eric Nelson explained problems with parking south of the Lumber Company driveway.
After discussion, motion by Searle, second Kiefer to remove the parking stall south of the Southern driveway servicing Nelson Young Lumber to improve visibility. Motion carried.
3. REVIEW/ACTION – POLICY #2006-7 “WORK/PURCHASES UNDER $15,000.” - EVENSEN
Discussion was held on this policy. After discussion, staff was instructed to rewrite section #1 that would allow for more latitude for Village staff.
4. REVIEW/ACTION - APPOINTMENT OF TWO (2) MEMBERS TO CAMBRIDGE/DEERFIELD LAW ENFORCEMENT COMMITTEE - EVENSEN
Evensen stated that Wilkinson, Kiefer and Searle contacted him stating they would serve on the “Cambridge/Deerfield Law Enforcement Committee” and that he recommends Kiefer and Searle to serve on the committee with Wilkinson as an alternate.
Motion by Evensen, second by Frutiger to appoint Searle and Kiefer with Wilkinson as an alternate to the Cambridge/Deerfield Law Enforcement Committee. Motion carried.
5. REVIEW/ACTION – APPROVAL OF BILLS
Motion by Evensen, second by Kiefer to approve check #40135 – 40188 in the amount of $168,238.06. Motion carried.
ANY OTHER SUCH MATTERS AS ALLOWED BY LAW
a) SPECIAL VILLAGE BOARD AND PLANNING COMMISSION MEETING
Evensen stated that there is a need for a special Village Board / Planning Commission meeting at 7:00 pm on January 31, 2007 to take action on the Tierney Urban Service Area Amendment.
Evensen then updated the Board on the Fire Station and the change orders to date.
ADJOURNMENT
Motion by Evensen, second by Kiefer to adjourn at 8:30 pm. Motion carried.
/S/ Dean A. Otte
Village Administrator, Clerk-Treasurer