MINUTES
VILLAGE OF DEERFIELD
FOR A MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF DEERFIELD HELD AT THE DEERFIELD VILLAGE HALL, 4 N. MAIN STREET, DEERFIELD, WISCONSIN ON MONDAY, JULY 9, 2007 AT 7:00 P.M.
I. CALL TO ORDER – NOTING OF ROLL BY CLERK
President Pro-tem Haag called the meeting to order at 7:00 pm. Present: Frutiger, Haag, Kiefer, Schreiber, Searle and Wilkinson. Absent Mathews
Also, present - see sign in list on file in clerk’s office.
II. CONSENT AGENDA
A. APPROVAL OF MINUTES FROM JUNE 25, 2007
Motion by Kiefer, second by Wilkinson to approve the minutes from June 25, 2007 as corrected. Motion carried.
B. APPROVAL OF VOUCHERS
Motion by Haag, second by Wilkinson to authorize payment of check #40864 - #40709 in the amount of $21,192.13. Motion carried
C. COMMITTEE REPORTS
1. COMMUNITY CENTER BOARD 7/02/07
Schreiber stated that the meeting was moved to July 9, 2007 and that discussion was held on lighting at Community Park. He also reported that the Building Committee will be meeting on July 17, 2007.
2. EMS 6/29/07
Frutiger reported that the meeting was for a personnel matter.
3. FINANCE COMMITTEE 7/09/07
Haag reported that the committee approved the vouchers and made a recommendation on the reassessment issue which he will report on later in the meeting.
4. PERSONNEL COMMITTEE 6/26/07
Kiefer reported that the committee worked on the Personnel Manual and also had the position of water operator posted.
5. JUNE POLICE REPORT
III. PUBLIC APPEARANCES
A. PUBLIC COMMENTS
None.
IV. UNFINISHED BUSINESS, REVIEW & ACTION THERE ON:
1. BUDGET FORECAST MODEL FOR DEBT SERVICE FUND
Haag stated this item would be held over.
2. LEASE AGREEMENT WITH MADISON CELLULAR TELEPHONE COMPANY FOR CELLULAR EQUIPMENT BUILDING ON CELL TOWER SITE ON INDUSTRIAL PARK ROAD
Haag stated this item would be held over to allow for additional review by the Village Attorney.
3. PROPOSAL FOR REVALUATION OF THE VILLAGE OF DEERFIELD ASSESSMENT RECORDS
Haag stated that the Finance Committee recommended that staff is to contact Gardiner Appraisal to obtain a price for reassessment beginning in 2009 and if possible that the cost and work be spread over a two year period. After reviewing WI Statues the Board agreed with this recommendation.
4. IMPACT FEES
The Board reviewed the WI Statues on Impact Fees and also a comparison list of Impact Fees charged by nearby communities.
V. NEW BUSINESS
A. RESOLUTIONS
1. NONE
B. LICENSES & PERMITS
1. NONE
C. REVIEW & ACTION:
1. DRUMLIN HILL DEVELOPMENT AGREEMENT AMENDMENT
Otte reported that there needed to be two changes to the Developers agreement for Drumlin Hill.
a) The July 13, 2007 date for recording the plat be changed to August 13, 2007
b) Wording needed to be added to address the county requirement that the Village review and inspect the engineering and construction details, placement and actual construction of infiltration practices in Drumlin Hills.
After review of correspondence from the Village Attorney, motion was made by Haag, seconded by Frutiger to approve the revised “Development Agreement Regarding Improvements in the Plat of Drumlin Hill” and to extend the recording and other dead line dates to August 13, 2007. Motion carried.
2. FINANCIAL AND DEMOGRAPHIC DATA
The Board reviewed Financial and Demographic Data for communities with populations between 2,000 to 3,000. They found that in most expenditure classification the villages spending level was close to the median except for debt payments. The Board agreed with the Finance Committee that debt level of the village needs to be watched.
3. SIX MONTH FINANCIAL REPORTS
Haag reported that the Finance Committee reviewed the report and found all expenditures within budget limits other then attorney fees and “Dump Other Cost” and that staff was to investigate why these two items are high and report back to the Finance Committee. After review of the reports the board agreed with the findings of the Finance Committee.
4. FUTURE AGENDA ITEMS
None
VI. ORDINANCES
A. NONE
VII. COMMUNICATIONS
A. MISCELLANEOUS
Veolia: Governs budget proposal to increase tipping fees
CARPC Agenda
VIII. STAFF REPORTS
IX. ADJOURN
Motion by Kiefer, second by Schreiber to adjourn at 7:35 pm. Motion carried
/S/ Dean A. Otte
Village Administrator, Clerk-Treasurer