MINUTES
VILLAGE OF DEERFIELD
FOR A MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF DEERFIELD HELD AT THE DEERFIELD VILLAGE HALL, 4 N. MAIN STREET, DEERFIELD, WISCONSIN ON MONDAY, JUNE 11, 2007 AT 7:15 P.M.
I. CALL TO ORDER – NOTING OF ROLL BY CLERK
President Mathews called the meeting to order at 7:15 pm. Present: Frutiger, Haag, Kiefer, Mathews, Schreiber, Searle and Wilkinson.
Also, present - see sign in list on file in clerk’s office.
II. CONSENT AGENDA
A. APPROVAL OF MINUTES FROM MAY 29, 2007
Motion by Wilkinson, second by Frutiger to approve the minutes from May 29, 2007 as corrected. Motion carried.
B. APPROVAL OF VOUCHERS
Motion by Mathews, second by Searle to authorize payment of check #40590 - #40635 in the amount of $88,800.52. Motion carried.
C. COMMITTEE REPORTS
1. COMMUNITY CENTER BOARD JUNE 4, 2007
Mathews stated that Jeff Quamme is chairman of their building committee and that he is doing research on the cost of various alternatives for the new building.
2. FIRE COMMISSION JUNE 5, 2007
Mathews stated items discussed were: 1) alcohol in station, 2) brush fire gear grant application that was approved.
Fire Chief Lenz and assistant Chief, Scott Mack also updated the board on the fire department activities and upcoming events. Mack stated that the Festival is July 6, 7 & 8. Discussion was held on the possibility of closing part of Nelson Street for the Festival. It was recommended that the Public Works Committee review this matter.
3. CABLE COMMISSION JUNE 6, 2007
Schreiber reported on the purchased equipment and Dave Lemke stated the school is reviewing insurance issues and the agreement.
4. FINANCE COMMITTEE (VERBAL) JUNE 11, 2007
Mathews stated the committee reviewed the Fees/Charges schedule and Debt Service option and both of these items were held over.
5. MAY POLICE REPORT
As on file in the Clerk’s Office.
III. PUBLIC APPEARANCES
A. PUBLIC COMMENTS
None
B. APPEARANCE OF PAUL BLOUNT EMS DIRECTOR
Mathews introduced Paul Blount, EMS Director. Paul then stated his goal is to increase coverage in Deerfield and increase quality of care provided by going to paramedic service.
Bob Salov appeared to update the Board on the new county Radio System being proposed and other county issues.
IV. UNFINISHED BUSINESS, REVIEW & ACTION THERE ON:
1. BOUNDARY AGREEMENT WITH TOWN OF DEERFIELD
Otte stated that the county did not approve the Town and Villages BUILD grant application and the board needs to decide on wether or not to have a boundary agreement with the Township. The Board then reviewed information on boundary agreements and reviewed agreements of surrounding municipalities. The consensus of the board was that it would be beneficial to have an agreement but who would pay for it. Mathews stated that this issue and the Flood Plan issue need to be discussed with the Town of Deerfield therefore he would recommend a joint meeting with the Township on July 30th , the board agreed.
V. NEW BUSINESS
A. RESOLUTIONS
1. NONE
B. LICENSES & PERMITS
1. NONE
C. REVIEW & ACTION:
1. BUDGET FORE CAST MODELS FOR GENERAL, LIBRARY AND DEBT SERVICE FUNDS
The Board reviewed the budget forecast models for the General, Library and Debt Service funds. Otte explained levy limits and the restrictions it places on the Village. He also stated these models do not account for the negative General Fund balance or funding for prior service liabilities. After discussion, the board referred the Debt Service Budget back to the Finance Committee so they can investigate possible ways to fund the prior service liability and the possibility to borrow additional funds. The Board members all agreed that all departments would need to closely watch their budgets. Matter held over.
2. VILLAGE GARBAGE AND RECYCLING REGULATIONS
Otte stated that various trustees have expressed concerns on the Village’s Garbage and Recycling Policies and Ordinances. Kiefer stated that Park Street appeared shabby because of the garbage dumpsters and cans. She feels that the Village should look into ways to improve the appearance of this area.
After discussion, staff was directed to contact Veolia to obtain their ideas on how to improve the storage and pickup of garbage in the Park Street area. Matter held over.
3. SEWER USER CHARGE SURVEY
The Board reviewed a sewer user charge survey indicating that the Village has the second highest sewer rates of communities between 2,000 to 5,000 people. Discussion was held on ways to decrease the rate and the fact that presently only 35% of the WWTP is being used.
After discussion, it was the consensus that the only way to decrease the rate was to increase the number of customers.
VI. ORDINANCES
A. NONE
VII. COMMUNICATIONS
A. Congresswomen Tammy Baldwin’s staff member will be in Deerfield on June 26, 2007 from 11:00 am until 12:00 pm.
B. CARP – Agenda for June 14, 2007 meeting.
C. Lisa Thiede-Leach – Notice of claim.
VIII. STAFF REPORTS
A. DRUMLIN TRAIL MESSAGE CENTER
Board members questioned who maintains the planter under the Chamber sign. After discussion, staff was directed to see if this is a Chamber issue.
IX. ADJOURN
Motion by Kiefer, second by Schreiber to adjourn at 8:25 pm. Motion carried.
/S/ Dean A. Otte
Village Administrator, Clerk-Treasurer