MINUTES
VILLAGE OF DEERFIELD
FOR A MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF DEERFIELD HELD AT THE DEERFIELD VILLAGE HALL, 4 N. MAIN STREET, DEERFIELD, WISCONSIN ON MONDAY, JUNE 25, 2007 AT 7:15 P.M.
I. CALL TO ORDER – NOTING OF ROLL BY CLERK
President Mathews called the meeting to order at 7:15 pm. Present: Frutiger, Haag, Kiefer, Mathews, Schreiber, Searle and Wilkinson.
Also, present - see sign in list on file in clerk’s office.
II. CONSENT AGENDA
A. APPROVAL OF MINUTES FROM SPECIAL MEETING JUNE 7, 2007 AND REGULAR MEETING JUNE 11, 2007
Motion by Wilkinson, second by Frutiger to approve the minutes from the Special Meeting June 7, 2007 as corrected. Motion carried. Aye – 6, Abstained – 1.
Motion by Mathews, second by Kiefer to approve the minutes from June 11, 2007 as corrected. Motion carried.
B. APPROVAL OF VOUCHERS
Motion by Searle, second by Haag to authorize payment of check #40636 - #40683 in the amount of $81,332.15. Motion carried.
C. COMMITTEE REPORTS
1. PERSONNEL COMMITTEE 6/12 6. PLANNING COMMISSION 6/20
Mathews stated that the Committee is Mathews stated all members had copies
working on the Personnel Manual. of the minutes.
2. POLICE COMMITTEE 6/12 7. EMS COMMISSION 6/21
Searle stated that the Committee is Frutiger stated that the Town of Cottage Grove
working on the Traffic Code and on did not approve payment for Terry Thompson
policing priority list. costs and that this would be addressed at their
next meeting. He also informed the Board that
the Commission addressed personnel matters.
3. LIBRARY BOARD 6/15 8. FINANCE COMMITTEE
Kiefer stated that the Committee Mathews stated that the Committee recommended
approved a Flex Benefit Plan for library approval of all the license applications and bills.
employees and started to discuss the
2008 budget.
4. PARK BOARD 6/18 9. JULY CALENDAR
Searle stated that the Committee is
Working on Park and Open Space Plan
and recommends that the board approves
allowing for bidding for lights at
Community Park.
5. P/W COMMITTEE 6/18
Haag stated that the Committee recommended approval of the Weed & Grass ordinance, reviewed the status of the ponds in Deer Valley and Morningside Estates and 5 year Capital Improvement Plan will be discussed additionally at the next meeting. He also reported that the Committee recommended approval of policies and street closure items on the agenda.
III. PUBLIC APPEARANCES
A. PUBLIC COMMENTS
Bill Holland expressed concerns about lighting at the Community Park.
IV. UNFINISHED BUSINESS, REVIEW & ACTION THERE ON:
1. GARBAGE & RECYCLING REGULATIONS
Otte stated that he met with the garbage contractors and they felt the screening around the garbage containers on Park Street would be workable. Discussion was then held on the garbage containers on Main Street. After discussion, the Board asked that the Public Works Committee look into these two items.
2. BUDGET FOR CAST MODEL FOR DEBT SERVICE FUND
Mathews stated this item would be held over.
3. LEASE AGREEMENT WITH MADISON CELLULAR TELEPHONE COMPANY FOR CELLULAR EQUIPMENT BUILDING ON CELL TOWER SITE ON INDUSTRIAL PARK RD
Mathews stated this item would be held over to allow for additional review by the Village Attorney.
V. NEW BUSINESS
A. RESOLUTIONS
1. NONE
B. LICENSES & PERMITS
1. AS PER ATTACHED LIST
Motion by Mathews, second by Kiefer to approve a Class A Beer License to William Loeder, Loeder Oil, Inc. d.b.a. Loeder BP Deerfield, 109 N Main Street. Motion carried.
Motion by Mathews, second by Kiefer to approve a Class A Beer And Class A Liquor License to Tom & Susan Gullickson, Deerfield Citgo INC., 216 S. Main Street. Motion carried.
Motion by Mathews, second by Kiefer to approve a Class B Beer And Class B Liquor License to Dalton Schreiber, The Cuda-Café, LLC. 12 S Industrial Park Road, Gary Storlid, Kurt’s Never Inn Inc., 26 N. Main Street, Ross and Judith Hottman, The Pickle Tree, 625 S. Main Street and Christina Studer, Tina’s Deerfield Pub & Grill, 15 N Main Street. Motion carried. Schreiber abstained from voting.
Motion by Mathews, second by Kiefer to approve a Temporary Class B License to Deerfield Home Talent, Deerfield Volunteer Fire Department, POH Ltd. and Deerfield Softball League. Motion carried.
Motion by Mathews, second by Wilkinson to approve a Cigarette License to Deerfield Citgo, d.b.a. Mobil on Main / Susan Gullickson, Kurt’s Never Inn / Gary Storlid, Loeder Oil, Inc. d.b.a. Loeder BP Deerfield / William Loeder and Tina’s Deerfield Pub & Grill / Christina Studer. Motion carried.
Motion by Searle, second by Kiefer to approve a Secondhand Sellers Permit (2 Years) to John Mathews, Dovetail Antiques, 119 S. Main Street, Dennis Borger, Old Deerfield, 37 N. Main Street
and Brynne Nodolf, Sweet Lips Art & Gifts, 12 S. Industrial Park Road. Motion carried with Mathews
abstaining from voting.
Motion by Mathews, second by Kiefer to approve Operator’s Licenses to Bedward, Pamels J., 609 Autumn Wood Pkwy, Bingham, Brianna L, 2214 Montana Ave, Sun Prairie, Birkrem, Steven C., 2966 Hwy 73, Christianson, Jason S., 102 S Main St., Connor, Shannon M., 336 Skyland Way, Deegan, Elizabeth K, 505 N Main St., Ellingson, Jeff A., 2 S. Main Street, Fankhauser, Brett A, 15 ½ N. Main St., Fankhauser, Ryan D, 11 High St., Frame, Sarah E., 4022 Bannon Rd, Marshall, Frutiger, Shane, 111 Liberty St., Gullickson, Ryan C., 3654 Jensen Ln., Haak, James M., 3863 Amber Ln., Hansen, Kristy M, 410 Meadow Trace, Hein, Kendall E, 741 Charokee Path, Lake Mills, Heiser, Ann Marie, 2454 County Rd W, Stoughton, Hewitt, Kerri L, 400 Kleine St., Hewitt, Larry M, 400 Kleine St., Hottman, Michael R, 238 Kleine St., Hutchins, Nicole L., N8779 Hwy Q, Watertown, Hutter, Kimberly D, 822 N. Thompson Dr., Madison, Jacobson, Dennis G., 211 ½ W. Madison St., Lake Mills, Klass, Kayla L., N6130 Kroghville Rd., Waterloo, Kreuger, Dawn M, 206 Cory Ln, Cottage Grove, Kurkowski, Jackie, 406 Center Street, Lacy, Paul M., 630 Grant St., Fort Atkinson, Luck, Daniel D, 413 Whitetail Way, Mack, Scott H, 337 S Atwood Ln., Maier, Sheri J, 11 North Street, McCredie, Elizabeth J, 410 Park View Rd., McGowan, James C., 211 Lowell St., Watertown, Mehltretter, Denise M., N4404 Mehltretter Ln., Cambridge, Nagel, Cynthia L., 1625 Kings Mill Way #209, Madison, Ozuna, Tana M., 127 Kleine St., Panzer, Tracy A., 604 Townsend St., Cambridge, Reichert, Brenda L., 309 Rockwell Ave., Fort Atkinson, Rieck, Thomas R., 404 College Street, Lake Mills, Roberts, Dena L, N4510 Cty Rd A #11B, Cambridge, Scheel, Karen J., 136 Jefferson St., Waterloo, Schreiber, Dalton J., 8 Legreid St., Shea, Emily F., 16 West Quarry St., Smith, Klarisa, M., W8319 Cemetery Rd., Lake Mills, Watzke, Tammy L, 117 N. Main St., Wilcox, Laura J, 321 N. Main St., Zibell, Betty, 2571 Hwy 73, Cambridge, Zickert, Amber M, 1384 Schadel Rd., Zickert, Dawn M, 9 McGovern Ct. and Zickert, Lindsey E., 4631 Missouri Rd, Marshall. Motion carried with Schreiber abstaining.
C. REVIEW & ACTION:
1. PROPOSAL FOR REVALUATION OF THE VILLAGE OF DEERFIELD ASSESSMENT RECORDS
Mathews stated this item would be held over to allow additional review by the Finance Committee.
2. IMPACT FEES
Mathews stated this item would be held over to allow additional review by the Finance Committee.
3. DENY CLAIM FROM THIEDE-LEACH (TREE DAMAGE TO CAR)
The Board reviewed a letter from the village’s insurance company recommending denial of the claim against the Village by Lisa Thiede-Leach for damager done to her car by a tree.
After review, motion by Mathews, second by Searle to deny the claim by Lisa Thiede-Leach for damage to her car based on the finding of the village’s insurance company. Motion carried.
4. REQUEST FROM TOWN OF DEERFIELD FOR STAFF ASSISTANCE TO PREPARE EMS/FIRE STATION IMPACT ORDINANCE AND ANALYSIS
Mathews stated that the Town of Deerfield asked if village staff could assist them in developing an impact fee for the EMS Facility. Otte stated it would take him about seven hours to perform the work. Discussion was then held.
Motion by Frutiger, second by Searle allowing village staff to work with the Town of Deerfield to develop an Impact Fee for Fire/EMS Facilities on the condition that the Town of Deerfield reimburse the Village all cost incurred by the Village. Motion carried.
5. AUTHORIZE BIDDING FOR THE INSTALLATION OF NEW ELECTRICAL SERVICE AND LIGHTING ON THE MAJOR LEAGUE DIAMOND AT COMMUNITY PARK
Searle stated that this item was the number one priority of the Park Board and that the Park Board obtained estimates that indicated this project could be completed with Park Impact Fees on hand. Discussion was then held on the cost and impact on the abutting property.
Motion was then made by Searle, second by Frutiger to authorize staff to bid for the installation of electric service and lighting on the major league diamond at Community Park on the condition that the Park Board hold a public informational meeting prior to the awarding of the job and that staff obtain cost estimates to move the Back Stop back and redo the field. Motion carried.
6. POLICY #2007-01 “REPAIR WATER CURB STOPS AND WATER DISCONNECTS”
Haag stated that the Public Works Committee reviewed this policy and recommends its approval. Motion by Mathews, second by Haag to approve Policy # 2007-01 “Repair Water Curb Stops And Water Disconnection” as on file. Motion carried.
7. POLICY #2007-02 “PUBLIC WORKS TO CONTACT PROPERTY OWNERS TO CHANGE OUT WATER METERS”
Haag stated that the Public Works Committee reviewed this policy and recommends its approval. Motion by Mathews, second by Wilkinson to approve Policy # 2007-02 “Public Works To Contact Property Owners To Change Out Water Meters” as on file. Motion carried.
8. STREET CLOSURE PERMIT FOR FIREMAN’S FESTIVAL
Haag stated that the Public Works Committee reviewed this request and recommended it’s approval.
Motion by Frutiger, second by Haag to approve the street closure permit for the Fireman’s Festival as requested. Motion carried.
9. AUTHORIZE SUBMITTAL OF DANE COUNTY SAFETY GRANT APPLICATION
Haag stated that the Public Works Committee reviewed this and felt that Park Street intersection with Nelson Street and reconstruction of High Street both qualified for this and both could be funded by TIF.
After discussion, motion by Mathews, second by Wilkinson instructing staff to make an application for a Dane County safety Grant for the reconstruction of High Street or the reconstruction of the intersection of Park Street and W. Nelson Street. Motion carried.
10. WAIVE THE NO PARKING ON INDUSTRIAL PARK ROAD FOR DEERFIELD DAYS JULY 20-22, 2007
Haag stated that the Public Works Committee reviewed this request and recommended its approval with the addition that Public Works puts up a barricade with signs warning the traffic of the event.
Motion by Mathews, second by Frutiger to waive the “No Parking” on Industrial Park Road for Deerfield Days on July 20-22, 2007 and that Public Works put up a barricade prior to the event warning traffic of the event. Motion carried.
11. ACCEPT RESIGNATION OF DICK BERGE FROM PARK BOARD AND APPOINTMENT OF REPLACEMENT
Searle informed the Board that he received a letter of resignation from Dick Berge. He stated that Dick Berge was on the Park Board since its inception and he will be a loss to the board because of the knowledge he has of the Park system.
Motion was then made by Mathews, second by Kiefer to except the resignation from the Park Board of Dick Berge with regret and that the Village should send him a letter thanking him for his many years of service to the village. Motion carried.
Mathews then stated that he would like to appoint Paul Brandenburg to replace Dick Berge on the Park Board.
Motion was then made by Searle, second by Kiefer approving the appointment of Paul Brandenburg to the Park Board. Motion carried.
12. TID #3 AMENDMENT AND CREATION OF TID #4
Mathews stated that the Planning Commission reviewed the boundary and project plan amendment to TID #3 and recommended its approval (as described in documents supplied to the trustees) with the addition of Lake Street and Central Avenue right of way to the boundary and improvements to these streets to the project plan.
After review, motion by Mathews, second by Searle to conceptionally approve the boundary and project plan amendment to TID #3 as recommended by the Planning Commission. Abstained - Schreiber. Motion carried.
Mathews stated that the Planning Commission reviewed 3 options for the boundaries project plan for the proposed TID #4. After their review, they recommended that the area should include the vacant commercial lot, existing shopping center, veterinary clinic, the pond area, the multi-family area and 19 single-family lots in the Alpine Addition to the Heritage. They also recommended the project plan include roadwork, administrative fees, sewer plant payment, development incentives to the commercial, multi-family and single-family developers.
After review of projected financial data, motion was made by Mathews, second by Wilkinson to conceptionally approve the project plan and boundaries of the proposed TID #4. Motion carried.
13. TIF GRANT APPLICATION 114-116 W. NELSON STREET
Mathews stated that the Planning Commission reviewed this application and recommended awarding a grant of $4,537.50, which represented 25% of the $18,150.00 in improvements to the exterior of the building. Haag felt a condition of the grant be that the property must be maintained to the condition that is achieved with these improvements.
Motion by Mathews, second by Wilkinson to grant to Mike McManmy a TIF Improvement Grant in the amount of $4,537.50 for the property located at 114-116 W. Nelson Street on the following conditions, 1) all improvements indicated in the application are completed and 2) the property will be maintained. This will be included in the agreement. Abstained - Schreiber. Motion carried.
14. EXTRA TERRITORIAL CSM 451 LONDON ROAD
Mathews stated that the Planning Commission reviewed this CSM and recommends its approval because it complies with the village’s Comprehensive Plan.
Motion by Mathews, second by Searle to approve the extra territorial CSM for 451 London Road as submitted. Motion carried.
15. LAND SALE INCENTIVES BUSINESS PARK LAND
Mathews stated the Planning Commission recommends that incentives be given to purchasers of Village owned lands in the Industrial Park based on value of improvements and jobs created.
After discussion, motion by Mathews, second by Searle to grant the following incentives to purchases
of village owned lands on Future Road in the Industrial Park, 1) $1,000.00 per site per job created and 2) $11,341.00 per $100,000.00 of improvements per site. These would be a deduction in the cost of the lots. Motion carried.
16. TID #3 GRANT AND INCENTIVE PHILOSOPHY AND SUPPORT OF INCENTIVES
Mathews explained that the Planning Commission discussed this issue and felt that until a revenue source is known a conservative approach should be used for projects and incentives in TID #3.
After discussion, the board agreed that a conservative approach should be used on TID #3 until a revenue source is known.
VI. ORDINANCES
A. ORDINANCE #O-2007-09 “10.05 CONTROL OF WEEDS AND GRASSES”
Haag stated that the Public Works Committee reviewed this ordinance and recommends its approval because if allows the Board to exempt property that cannot be practically cut.
Motion by Mathews, second by Wilkinson to approve ordinance #O-2007-09 “10.05 Control of Weed and Grasses”. Motion carried.
VII. COMMUNICATIONS
A. NONE
VIII. STAFF REPORTS
A. EMERGENCY PLANNING FOR WATER UTILITY
B. UPDATE ON DRUMLIN HILL PLAT
IX. ADJOURN
Motion by Mathews, second by Kiefer to adjourn at 9:15 pm. Motion carried.
/S/ Dean A. Otte
Village Administrator, Clerk-Treasurer