MINUTES FROM THE REGULAR MEETING
OF THE DEERFIELD VILLAGE BOARD
MARCH 12, 2007
CALL TO ORDER AT 7:00 P.M. AT THE VILLAGE HALL, 4 N. MAIN STREET, DEERFIELD, WI AND ROLL CALL
President Evensen called the meeting to order at 7:00 pm. Present was Evensen, Haag, Searle, Wilkinson, Kiefer and Frutiger.
Also present was Scott Mack, Dalton Schreiber and Eric Nelson.
APPROVAL OF AGENDA
Motion by Evensen, second by Wilkinson to approve the agenda. Motion carried.
APPROVAL OF MINUTES FROM FEBRUARY 26, 2007 AND FEBRUARY 21, 2007 JOINT MEETING
Motion by Evensen, second by Wilkinson to approve the minutes from February 26, 2007 as written. Motion carried.
Motion by Evensen, second by Wilkinson to approve the minutes from the February 26, 2007 Joint Meeting as corrected. Motion carried.
PUBLIC INPUT
a) FIRE DEPARTMENT REPORT BY SCOTT MACK
Assistant Chief Mack updated the Board on the Fire Station building addition and issues regarding the punch list items that needs to be addressed. The Board thanked him for the report and instructed Administrator Otte to work with fire department representatives to resolve the issues on the punch list.
1. REVIEW/ACTION – WAIVER OF FEES FOR HABITAT FOR HUMANITY FOR LOT ON N. WESTERN AVENUE - EVENSEN
Evensen stated that the Finance Committee recommends the waiving of the EMS/Fire Station Impact Fees of $679.00, the sewer hookup Fee (RCA) of $1,600.0 and the $75.00 Administrative Fee on the Construction Bond.
Eric Nelson explained the benefits the Village would receive if a house was built on this lot and that it is unlikely any other house would be built on this lot because of its size and location. He then explained that the fees being requested to be waived are the EMS/Fire Impact Fee, the Reserve Capital Assessment Fee and the $75.00 Administrative Fee on the Construction Bond.
Haag stated he was opposed to donating taxpayer’s money to this project even though he felt it was a worthwhile project.
Motion by Searle, second by Evensen to waive of the EMS/Fire Station Impact Fees of $679.00, the sewer hookup Fee (RCA) of $1,600.00 and the $75.00 Administrative Fee on the Construction Bond conditioned on obtaining an opinion from the League of Wisconsin Municipalities that this is legal. Yeas: Evensen, Searle, Wilkinson, Frutiger and Kiefer, Nays: Haag. Motion carried.
2. REVIEW/ACTION – AUTHORIZE THE APPLICATION FOR A BUILD GRANT APPLICATION FOR THE PREPARATION OF A BOUNDARY AGREEMENT WITH THE TOWN OF DEERFIELD AND TO ESTABLISH A WORKING COMMITTEE - EVENSEN
Evensen stated that this item is also on the Town of Deerfield’s agenda and that the application for a BUILD Grant will need to be filed by March 31, 2007. He also stated that the Steering Committee will be appointed at a later date.
Motion by Evensen, second by Wilkinson to authorize making an application for a BUILD Grant for the preparation of a boundary & ETZ agreement with the Town of Deerfield on the condition the Township also approves making an application and that the Committee members would be appointed at a later date. Motion carried.
3. REVIEW/ACTION – CDTF GRANTS AS RECOMMENDED BY THE ADVISORY COMMITTEE - HAAG
Haag stated the following grants were recommended:
NAME OF APPLICANT AND DESCRIPTION
AMOUNT REQUESTED
AMOUNT GRANTED
1. DEERFIELD CABLE WDEE CHANNEL 4
Camera for the Deerfield High School Gym.
The Committee reviewed the application and found it to meet the requirements however due to the amount of the requests only $750.00 was granted.
$ 1,000.00
$ 750.00
2. DEERFIELD PUBLIC LIBRARY
Gutter and downspouts for library building.
Haag stated a majority of the library users are from the Village therefore this application qualifies for a grant. The Committee members agreed and felt this was a needed project. The Committee granted $1,500.00
$ 1,500.00
$ 1,500.00
3. DEERFIELD PUBLIC LIBRARY
Wireless access for patrons at the library
The Committee reviewed the need for this request and awarded $1,375.00.
$ 1,375.00
$ 1,375.00
4. DEERFIELD PUBLIC LIBRARY
Computer – OPAC Online Public Access
The Committee member felt that in prior years the library received funds for computers. Kaia Fry explained that without the new computers the OPAC stations could not function. Discussion was held and it was decided that the computers were needed but the Committee eliminated a printer and awarded $1,250.00.
$ 1,536.79
$ 1,250.00
5. DEERFIELD COMMUNITY CENTER
Chairs, chair dollies, table cart, mobile computer lab cart, LCD projector, printer, wireless USB print server and 2 notebook computers.
Jody Conover explained the request and the benefits it would give to the community. After discussion, the amount was decreases to $3,350.00 for the items listed with the center establishing the priority.
$ 4,350.00
$ 3,350.00
6. DEERFIELD VOLUNTEER FIRE DEPARTMENT
In station paging throughout station.
Larry Hewitt explained why this was needed and the Committee agreed with the request because of the funding was being matched by others.
$ 3,078.00
$ 3,078.00
7. VILLAGE OF DEERFIELD
Village hall updates (chairs, table and landscaping).
After reviewing the request, the Committee felt the chairs and table were needed but the landscaping was not so $1,500.00 was awarded.
$ 2,500.00
$ 1,500.00
8. VILLAGE OF DEERFIELD / HISTORICAL SOCIETY
Install heating and cooling to the second story of the Village Hall and install new carpeting.
Clerk Otte explained why these improvements are needed. Discussion was held on if the carpeting was needed and if the furnace that was taken out of the fire station could be used. After discussion, the Committee granted $12,903.00 for this project with the number one priority being the heating/cooling and the balance going for the other items.
$15,953.84
$12,903.00
9. DEERFIELD PUBLIC WORKS
Christmas decorations.
The Committee reviewed the request and felt that because the $1,250.00 granted last year was not spent this could be reduced to $1,000.00.
$ 2,500.00
$ 1,000.00
10. DEERFIELD PUBLIC WORKS
New flags for downtown area.
Haag stated that the BID District allocated funds for this and recommended those be used rather the CDTF.
$ 1,000.00
$ 0.00
11. DEERFIELD CMCA
Karaoke entertainment for CMCA events.
Haag stated that this request was from CMCA and that this equipment could be used by other organizations. The Committee granted $195.00.
$ 195.00
$ 195.00
12. DEERFIELD COMMUNITY SCHOOL DISTRICT
Deerfield elementary school climbing wall.
After reviewing the application and seeing that there was matching funds, the committee felt this qualified and granted $2,099.00.
$ 2,099.00
$ 2,099.00
TOTAL REQUESTED
$ 37,087.63
$ 29,000.00
TOTAL AVAILABLE
$ 29,000.00 approximate
TOTAL GRANTED
$ 29,000.00
He also stated that in 2005, $2,150.00 was awarded to the Chamber that has not been spent and that there should be an extension on this because the project is not complete.
After discussion, motion by Haag, second by Wilkinson to award the CDTF Grants, as listed above, and to grant a time extension for the 2005 grant to the Chamber until December 31, 2007 in the amount of $2,150.00. Motion carried.
4. REVIEW/ACTION – CHARGE BACK AND WRITE OFF UNCOLLECTIBLE 2005/2006 PERSONAL PROPERTY TAXES - EVENSEN
Evensen stated that the Village should write off and charge back uncollectible personal property tax as indicated on the listing supplied to the board.
Motion by Evensen, second by Frutiger to write off and charge back uncollectible 2005 personal property tax as indicated on file in the clerk’s office. Motion carried.
5. REVIEW/ACTION – ADJUSTMENT TO SEWER BILL FOR 107 W. DEERFIELD STREET AS DEFINED IN VILLAGE POLICY #2006-02 - OTTE
Otte explained the situation on why there was a request for an adjustment at 107 W. Deerfield Street.
After reviewing the Village Policy #2006-02, motion by Evensen, second by Frutiger to adjust the sewer bill for 107 W. Deerfield Street in the amount of $65.10, because it complies with the requirements of Village Policy #2006-02. Motion carried.
6. REVIEW/ACTION – ORDINANCE #O-2007-02 “AN ORDINANCE REPEALING AND RECREATING SECTION 2.05 TO 2.09 OF THE VILLAGE OF DEERFIELD CODE” (ELECTION REGULATION) - OTTE
Otte stated that at the February 26, 2007 meeting, a first reading resolution was adopted in regards to this ordinance and it was properly published.
Motion by Evensen, second by Searle to approve Ordinance #O-2007-02 “An Ordinance repealing and recreating Section 2.05 to 2.09 of the Village of Deerfield Code” (Election Regulation). Motion carried.
7. REVIEW/ACTION – APPROVAL OF BILLS
Motion by Evensen, second by Haag to approve check #40293 - #40334 in the amount of $104,398.65. Motion carried.
ANY OTHER SUCH MATTERS AS ALLOWED BY LAW
a) FEBRUARY POLICE REPORT
b) The Board reviewed a project list of the Village Attorney.
c) The Board welcomed Sub-way to the Community.
ADJOURNMENT
Motion by Evensen, second by Searle to adjourn at 7:45 pm. Motion carried.
/S/ Dean A. Otte
Village Administrator, Clerk-Treasurer