MINUTES FROM THE REGULAR MEETING
OF THE DEERFIELD VILLAGE BOARD
MARCH 26, 2007
CALL TO ORDER AT 7:00 P.M. AT THE VILLAGE HALL, 4 N. MAIN STREET, DEERFIELD, WI AND ROLL CALL
President Evensen called the meeting to order at 7:00 pm. Present was Evensen, Haag, Searle and Kiefer. Absent was Frutiger and Wilkinson.
Also present was Tom Weiland of Reilly, Penner & Benton.
APPROVAL OF AGENDA
Motion by Evensen, second by Kiefer to approve the Agenda. Motion carried.
APPROVAL OF MINUTES FROM MARCH 12, 2007
Motion by Evensen, second by Kiefer to approve the minutes from March 12, 2007 as corrected. Motion carried.
PUBLIC INPUT
a) PRESENTATION OF 2007 AUDIT AND FINANCIAL SUMMARY
Tom Weiland of Reilly, Penner & Benton presented the Board with the Audit Report of the Village for 2006 and highlighted various financial information. After answering questions on the financial status of the Village, he explained the new accounting standards that must be complied with. After his presentation the Board thanked him.
1. REVIEW/ACTION – OPERATORS LICENSES FOR BRITTANY KLUBERTANZ AND JACKIE KURKOWSKI - EVENSEN
Evensen stated that the Finance Committee recommended to the Board to deny the operators license to Brittany Klubertunz because of the conflicts of information found on her application and they recommended to the Board the approval of the operators license to Jackie Kurkowski.
After discussion, motion by Evensen, second by Searle to deny the operator’s license to Brittany Klubertunz because of the conflicts of information found on her application. Motion carried.
Motion by Evensen, second by Haag to approve the operator’s license to Jackie Kurkowski. Motion carried.
2. REVIEW/ACTION – HIRE REALTOR TO SELL BUSINESS PARK LANDS – EVENSEN
Evensen stated that the Economic Development Committee recommends hiring Lee & Associates (Blake George) as the realtor for the Village of Deerfield’s Business Park Lands. The Board then reviewed the listing contract and amendment.
After discussion, motion by Evensen, second by Searle to hire Lee & Associates as the Village of Deerfield’s realtor for the Business Park Lands under the terms and condition of the listing contract and amendment on file in the clerk’s office. Motion carried.
3. REVIEW/ACTION – ORDINANCE #O2007-04 “AN ORDINANCE AMENDING ORDINANCES #O-2006-05, O-2006-11 AND O-2006-21 RELATING TO THE ANNEXATION OF TERRITORY (DRUMLIN HILLS) TO THE VILLAGE OF DEERFIELD, WISCONSIN AND REZONING SAID TERRITORY - EVENSEN
Evensen stated that the Planning Commission recommends the adoption of this ordinance and that the Final Plat was
submitted March 13, 2007.
After discussion, motion by Evensen, second by Kiefer to approve Ordinance #O2007-04 with the date of May 12, 2007 inserted. Motion carried.
4. REVIEW/ACTION – CONTRACT WITH EHLERS & ASSOCIATES FOR TID #3 AMENDMENT AND CREATE TID #4 - EVENSEN
Evensen stated that the Finance Committee recommended to the Board the hiring of Ehlers & Associates at a cost of $14,000.00 to do a boundary and project plan amendment to TID #3 and to create TID #4 on the west side of Hwy 73 (Main Street) on the south side of the Village.
Motion by Evensen, second by Searle to hire Ehlers & Associates at a cost of $14,000.00 to do a boundary and project plan amendment to TID #3 and to create TID #4 on the west side of Hwy 73 (Main Street) on the south side of the Village. Motion carried.
5. REVIEW/ACTION – RESOLUTION #R2007-06 “RESOLUTION ESTABLISHING WAGES AND BENEFITS FOR NON-UNION EMPLOYEES AND APPOINTED AND ELECTED OFFICIALS” – EVENSEN
Evensen stated that the Personnel Committee recommends the approval of this resolution. Discussion was then held and the following corrections were made:
1) Salary and wage schedule #2 should also reflect a 4% probationary completion pay increase plus the annual 3% and item #4 should include “Paid by School District” (Village reimburses School District for Expense).
2) List of employee benefits Item #3 clarification on age 55 requirement. Item #4 the following wording correction terminated employees will be contacted by the Village Clerk’s office regarding continuing limited health insurance coverage. Item #5 the following wording will be added (Village contribution will be $2,000.00 for family coverage and $1,500.00 for single). Item #9 should read the Village provides an income continuation insurance policy for employees that become disabled outside of the workplace commencing 180 days after disability. Employees may obtain improved coverage at their expense. Item #12 wording should be corrected to add “of their choice”. Item #14 wording should be added that the Village encourages employees to be volunteers for Fire/EMS.
Motion by Evensen, second by Kiefer to approve Resolution #R2007-06 “Resolution Establishing Wages and Benefits for Non-union Employees and Appointed and Elected Officials” with the above corrections made to the attachments. Motion carried.
6. REVIEW/ACTION – RESOLUTION #R2007-07 “RESOLUTION TO ESTABLISH A DEFERRED COMPENSATION PLAN FOR THE VILLAGE OF DEERFIELD” – EVENSEN
Evensen stated that the Personnel Committee recommends the approval of this resolution and that Otte will explain the plan to the employees.
After discussion, motion by Evensen, second by Kiefer to approve Resolution #R2007-07 “Resolution to establish a deferred compensation plan for the Village of Deerfield”. Motion carried.
7. REVIEW/ACTION – RESOLUTION #R2007-08 “RESOLUTION TO ESTABLISH FLEXIBLE BENEFIT PLAN FOR THE VILLAGE OF DEERFIELD” – EVENSEN
Evensen stated that the Personnel Committee recommends the approval of this resolution and that this plan will bring the Village in compliance with IRS regulations.
After review, motion by Evensen, second by Kiefer to approve Resolution R2007-08 “Resolution to Establish Flexible Benefit Plan for the Village of Deerfield”. Motion carried.
8. FINAL COMMENTS – 2007 BUILD GRANT APPLICATION – OTTE
The Board reviewed the 2007 BUILD Grant application, found it in order and instructed staff to submit it.
9. REVIEW/ACTION – REALLOCATION OF CAPITAL PROJECT FUNDS FOR FIRE STATION AND UPDATE ON FIRE STATION ADDITION - EVENSEN
The Board reviewed the cost of the Fire/EMS Station addition and after review the matter was referred to the Fire Commission for their review.
10. REVIEW/ACTION – EXPENDITURE OF FUNDS FOR ANNUAL SAFETY TRAINING PROGRAM – HAAG
Haag stated that the Public Works Committee discussed this issue and felt that only the minimum amount should be done. Discussion was held on the funding.
After review, motion by Haag, second by Evensen to approve the 2007 training requirements only for the Village safety program at a cost of $1,160.00. Motion carried.
11. REVIEW/ACTION – STREET OPENING PERMIT FOR NORTH NELSON STREET - HAAG
Haag stated that the Public Works Committee reviewed this and felt that the permit should be given to replace a damaged culvert and to install drain tile at no expense to the Village by the owner of the abutting land. Concerns were expressed on the impact this would have on the Village storm water capacity in this area.
After discussion, motion by Haag, second by Evensen to grant a street opening permit and access to the Village storm water system to Don Tierney to replace the culvert on North Nelson Street and to install drain tile at no cost to the Village after receiving verification from the Village engineer that this would not have a negative effect on the Village’s storm water system. Motion carried.
12. REVIEW/ACTION – APPROVAL OF BILLS
Evensen stated that the Finance Committee recommended the approval of the bills.
After review, motion by Evensen, second by Searle to approve payment of check #40335 to #40381 in the amount of $184,890.24. Motion carried.
ANY OTHER SUCH MATTERS AS ALLOWED BY LAW
a) POLICE COMMITTEE REPORT
Searle reported on the meeting, various issues that were discussed and felt that the change was going well.
ADJOURNMENT
Motion by Evensen, second by Searle to adjourn at 8:55 pm. Motion carried.
/S/ Dean A. Otte
Village Administrator, Clerk-Treasurer