FOR A MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF DEERFIELD HELD AT THE DEERFIELD VILLAGE HALL, 4 N. MAIN STREET, DEERFIELD, WISCONSIN ON MONDAY, NOVEMBER 26, 2007 AT 7:00 P.M.
I. CALL TO ORDER – NOTING OF ROLL BY CLERK
President Mathews called the meeting to order at 7:00 P.M. Roll call present Haag, Kiefer, Mathews, Schreiber, Searle and Wilkinson. Frutiger joined the meeting at 7:20P.M.
Also, present – see sign in list on file in the clerk’s office.
II. CONSENT AGENDA
A. APPROVAL OF MINUTES FROM NOVEMBER 12, 2007
Motion by Kiefer, second by Wilkinson to approve the minutes from November 12, 2007 as corrected and that the Public Works committee should do additional review of the new traffic code (chapter 9). Motion carried.
B. APPROVAL OF VOUCHERS
Mathews stated that the Finance Committee recommended approval of all vouchers.
Motion by Wilkinson, second by Searle to authorize payment of check #41111 to #41145 in the amount of $55,484.98. Motion carried.
C. COMMITTEE REPORTS
1. JOINT POLICE 11/13/07 6. PUBLIC WORKS 11/19/2007
Searle reported on the meeting. Haag reported on the meeting.
2. FIRE COMMISSION 11/13/2007 7. PERSONNEL 11/20/2007
Mathews reported on the meeting. Mathews reported on the meeting.
3. LIBRARY BOARD 11/16/2007 8. EMS 11/20/2007
Kiefer reported on the meeting. Frutiger reported on the meeting.
4. PARKS BOARD 11/19/2007 9. FINANCE 11/26/2007
Searle reported on the meeting. Mathews reported on the meeting.
5. COMMUNITY CENTER 11/19/2007 10. DECEMBER CALENDAR
Schreiber reported on the meeting. The Board reviewed the December Calendar and after changes found it acceptable.
III. PUBLIC APPEARANCES
A. PUBLIC COMMENTS
There were no public comments.
Mathews then requested to waive the order of the agenda to address Resolution #R2007 – 29 “RESOLUTION TO PARTICIPATE IN THE WISCONSIN LENGTH OF SERVICE AWARD PROGRAM” because Fire Chief Lenz was present. The Board had no objections.
B. PUBLIC HEARING – PROPOSED 2008 BUDGET VILLAGE OF DEERFIELD
Mathews opened the hearing at 7:30 P.M. and asked clerk Otte to give a summery of the budget and any updates.
Otte highlighted various aspects of the budget and stated that the General Fund Levy needed to be adjusted from $359,993.00 to $356,596.00 to meet state mandated levy limits and explained that this would have no impact on the budget other then decreasing the amount being applied to surplus.
Mathews then asked for public comments. Being none, the hearing was closed at 7:42 P.M.
C. PUBLIC HEARING – PROPOSED 2008 BUDGET AND RATES VILLAGE OF DEERFIELD SEWER UTILITY
Mathews opened the hearing at 7:43 P.M. and asked clerk Otte to give a summery of the budget and any updates.
Otte highlighted various aspects of the budget and that the rates would remain the same as 2007.
Mathews then asked for public comments. Being none the hearing was closed at 7:45 P.M.
IV. UNFINISHED BUSINESS, REVIEW & ACTION THERE ON
1. NONE
V. NEW BUSINESS
A. RESOLUTIONS
1. RESOLUTION NO. R2007-26 “A RESOLUTION TO ADOPT THE 2008 BUDGET FOR THE VILLAGE OF DEERFIELD”
After discussion, motion was made by Kiefer, second by Wilkinson to adopt, with the change in the levy:
Village of Deerfield, Wisconsin
RESOLUTION NO. R2007-26
A Resolution to Adopt the 2008 Budget for the Village of Deerfield
WHEREAS, for the coherent operation of the Village of Deerfield, it is required to adopt an Annual Budget, and
WHEREAS, the 2008 Annual Budget is being adopted by the Village Board of the Village of Deerfield prior to December 15, 2007.
NOW, THEREFORE, BE IT RESOLVED that the Village Board, of the Village of Deerfield adopt the 2008 Budget as follows for reporting to the State of Wisconsin:
2008 Proposed Budget
General 2007 2008
Revenues: 2006 2007 Projected Proposed %
Taxes: Actual Budget Year-End Budget Change
Gen. Property Taxes 286,802 325,211 325,211 356,596 10%
Other Taxes 52,034 66,932 66,856 66,881 0%
Intergovernmental 358,322 363,670 362,761 383,827 6%
Licenses & Permits 54,948 51,350 52,560 51,840 1%
Fines/Forfeits & Penalties 14,693 15,250 11,450 13,750 -10%
Public Charges for Service 161,353 161,284 162,537 165,230 2%
Special Assessments 18,565 11,233 11,233 10,373 -8%
Misc Revenues 65,088 40,807 70,394 63,870 57%
Other Financing Sources 591,500 123,500 123,500 123,500 0%
TOTAL REVENUE: 1,603,305 1,159,237 1,186,502 1,235,867 7%
Reserve Balance Applied 0 0 0 0 #DIV/0!
Total Rev & Res. Bal. Appl. 1,603,305 1,159,237 1,186,502 1,235,867 7%
Expenditures:
Contingency 0 0 0 0 0%
Gen. Government 258,694 226,655 215,379 238,318 5%
Public Safety 510,351 496,122 513,943 503,272 1%
Public Works 330,338 357,522 345,583 381,455 7%
Health & Human Services 60 80 0 80 0%
Culture, Recreation(Greenbelts) 62,600 66,845 53,945 67,954 2%
Conservation & Development 36,933 10,952 12,025 15,680 43%
Capital Outlay 0 0 0 0 0%
Debt Services (other transfers) 540,137 0 0 0 0%
Total Expenditures 1,739,113 1,158,176 1,140,875 1,206,759 4%
Revenue and Expenditures exclude Bond issue income or expense.
All Governmental & Property Funds Combined
Projected 2008 2008
Fund Bal. Total Total Fund Bal. Prop. Tax
1/1/08 Revenue Exp 12/31/08 Cont.
General Fund 88,554 1,235,867 1,206,759 117,662 356,596
Library 30,887 162,315 162,315 30,887 116,662
Debt Service 2,420 648,952 648,952 2,420 430,173
Special Revenues 817,534 119,750 127,476 809,808 12,000
Capital Projects -44,435 501,233 528,340 -71,542 0
Enterprise 8,318,739 1,281,195 1,089,233 8,510,701 0
TOTAL 9,213,699 3,949,312 3,763,075 9,399,936 915,431
General Fund balance includes approximately $57,190 in designated reserves.
Summary of 2007 Tax Levy
2006 Levy 2007 Levy
To fund to fund $ %
2007 Budget 2008 Budget Change Change
General Fund 325,211 356,596 31,385 10%
Library Fund 113,265 116,662 3,397 3%
Debt Fund 416,751 430,173 13,422 3%
Special Revenues 24,200 12,000 -12,200 -102%
Total Tax Levy 879,427 915,431 36,004 4%
The Village of Deerfield’s Outstanding General Obligation Debt as of 12-31-07 will be at $4,942,047.00
This includes the decrease of the general fund tax levy from $359,993.00 to $356,596.00. Motion carried.
2. RESOLUTION NO. R2007 – 27 “A RESOLUTION TO ADOPT THE 2008 BUDGET & RATES FOR THE VILLAGE OF DEERFIELD SEWER UTILITY”
After discussion, motion was made by Wilkinson, second by Kiefer to adopt:
Village of Deerfield, Wisconsin
RESOLUTION NO. R2007-27
A Resolution to Adopt the 2008 Budget & Rates for the Village of Deerfield Sewer Utility.
WHEREAS, for the coherent operation of the Village of Deerfield Sewer Utility, it is required to adopt an Annual Budget and Rates.
WHEREAS, the 2008 Annual Budget and Rates are being adopted by the Village Board of the Village of Deerfield prior to November 31, 2007.
NOW, THEREFORE, BE IT RESOLVED that the Village Board, of the Village of Deerfield adopt the 2008 Budget and Rates as required under Village Code
Year
Actual to Date Proposed
Expenditures: 2006 10/25/07 2007 Budget 2008 Budget
Operating Expenses $ 79,202 $ 65,932 $ 92,085 $ 89,490
Maintenance Expenses $ 26,549 $ 24,440 $ 35,950 $ 43,400
Customer Accounting $ 22,092 $ 17,291 $ 22,315 $ 22,775
Administrative & General $ 59,327 $ 38,270 $ 75,929 $ 77,242
Replacement Fund $204,732 $ --- $ 195,500 $ 197,700
Taxes $ 5,859 $ 3,709 $ 5,894 $ 5,480
Outlay $ 23,297 $ 24,712 $ 15,000 $ 18,000
Debit Service $499,539 $526,240 $ 523,343 $ 524,891
App of Income $ 0 $ 15,000 $ 30,000 $ 30,000
Total Expenditures: $ 920,597 $715,594 $ 996,016 $1,008,978
Revenues:
Metered Sales $638,398 $474,297 $655,181 $655,664
Other Operating Rev. $ 68,915 $ 65,630 $ 79,670 $ 88,465
Other Non-Operating Rev. $ 0 $ 0 $ 40,000 $ 40,000
& Contributions
Reserves Applied $162,662 $129,960 $211,510 $224,849
Total Revenue: $869,975 $669,887 $986,361 $1,008,978
RATES:
2008 Rates 7.22 per 1,000 gal
24.87 per 5/8 inch meter
2007 Rates 7.22 per 1,000 gal
24.87 per 5/8 inch meter
Revised 2006 Rates 7.22 per 1,000 gal
25.78 per 5/8 inch meter
Existing 2006 Rates 8.07 per 1,000 gal
Prior to adjustment 28.00 per 5/8 inch meter
2005 Rates 7.40 per 1,000 gal
24.50 per 5/8 inch meter
Motion carried.
3. RESOLUTION NO. R2007 – 29 “RESOLUTION TO PARTICIPATE IN THE WISCONSIN LENGTH OF SERVICE AWARD PROGRAM”
Fire Chief Lenz explained this program is sponsored by the State of Wisconsin to assist in retention of volunteer firemen. He further high lighted various aspects of the program: 1) State match of contributions 2) Increased returns on investments.
After discussion, motion was made by Mathews, second by Frutiger to approve RESOLUTION NO. R2007–29 “RESOLUTION TO PARTICIPATE IN THE WISCONSIN LENGTH OF SERVICE AWARD PROGRAM” as on file in the clerks office. Motion carried.
B. LICENSES & PERMITS
1. RECONSIDER OPERATORS LICENSE FOR TANYA DOEUCHER
Mathews stated that the Finance Committee recommended the approval of this license after review of additional information submitted by Tanya Doeucher regarding the discrepancy on her application.
Motion was than made by Mathews, second by Searle to approve the operator’s license to Tanya Doeucher. Motion carried.
C. REVIEW & ACTION:
1. VILLAGE OF DEERFIELD POLICY #2007-01 A-1 REPAIR WATER CURB STOPS AND WATER DISCONNECTS
Haag stated that on a split vote the Public Works Committee recommended to the Board to amend the Villages disconnection policy as follows: “Disconnect notices will not be sent to Customers with a delinquent amount due of under $75.00. Disconnect procedures will comply with the Public Service Commission’s rule 185 and the Village’s authorized rates and rules.”
Motion by Searle, second by Frutiger to adopt Deerfield Policy #2007-01 “A-1 REPAIR WATER CURB STOPS AND WATER DISCONNECTS” as amended and on file in the clerk’s office. Motion carried.
2. APPROVAL OF UNCUT AREAS PER VILLAGE CODE 10.05(1)
Haag stated that the Public Works committee recommends to the Village Board the approval of the uncut areas as indicated on the map prepared by Doyle with the addition of the southeast corner of Community Park.
After review and discussion, motion by Haag, second by Frutiger to approve the uncut areas as indicated on the map prepared by Doyle with the addition of the southeast corner of Community Park as require under section 10.05(1) of the Village Code. Motion carried.
3. ADJUSTMENT TO SEWER BILL AT 107 LEGREID ST AND 101 OAK RIDGE CT
Otte stated that the investigation was not completed on the request for 107 Legreid so that matter will be held over.
Haag reported that the Public Works Committee recommended to the Board to adjust the utility bill to 107 Oak Ridge Ct. the amount of $33.48 which is 50% of the amount claimed.
Motion by Searle, second by Frutiger to adjust the utility bill to 107 Oak Ridge Ct. the amount of $33.48 which is 50% of the amount claimed. Motion carried.
4. AUTHORIZE FINANCE COMMITTEE TO APPROVE VOUCHERS ON 12/26/2007
Otte stated that due to the fact that there is not a second board meeting in December because of the holidays the Board needs to grant the Finance Committee authority to approve the vouchers.
Motion was then made by Wilkinson, second by Kiefer to authorize the Finance Committee the authority to approve the voucher without Village Board approval on December 26, 2007. Motion carried
5. APPROVAL OF BUILDING AND SITE PLANS LOT #2 RIVER BIRCH CT. (RYAN AMBULANCE)
Mathews stated the Planning Commission recommended approval of the Building Plans, Site Plan and proposed colors of the proposed building for Ryan Ambulance on lot 2 on River Birch Ct. with the following conditions:
• All Village and state codes are complied with.
• Erosion and storm water plans must be approve by the Village Engineer and Building Inspector.
• A color rendition of the build must be submitted.
• Samples of the materials must be submitted.
• Seven (7) parking stalls are acceptable however; they must be 9x18.
•
After review, motion by Mathews, second by Searle to approve the Building Plans, Site Plan and proposed colors of the proposed building for Ryan Ambulance on lot 2 on River Birch Ct. with the following conditions:
• All Village and state codes are complied with.
• Erosion and storm water plans must be approve by the Village Engineer and Building Inspector.
• A color rendition of the building must be submitted.
• Samples of the materials must be submitted.
• Seven (7) parking stalls are acceptable however; they must be 9x18.
Motion carried.
6. RESIGNATION OF BOARD MEMBER AND DISCUSSION ON REPLACEMENT
Mathews read a letter from Greg Searle stating he would be resigning from the Board effective December 1, 2007 because he is moving out of the Village. Mathews then stated that the Board has 3 options regarding Searle’s position which are:
1) leave the position vacant until the spring election in the spring of 2009
2) appoint a replacement for the balance of the term
3) leave the position vacant until a special election can be held in November 2008.
After discussion it was the consensus of the Board that the Board appoint a replacement for the balance of the term.
Mathews then asked that any one interested in serving in this position submit a letter to the Village Clerk on or before December 6, 2007 and that the appointment would be made at the December 10, 2007 Board meeting.
Motion was then made by Mathews, second by Haag to accept the resignation of Greg Searle from the Village Board effective December 1, 2007 with regret. Motion carried.
VI. ORDINANCES
A. NONE
VII. COMMUNICATIONS
A. NOTICES OF SPRING ELECTION
VIII. STAFF REPORTS
A. CHANGE IN BOILER INSURANCE COVERAGE
B. GARBAGE AND RECYCLING RATE INCREASE
C. 38 W. NELSON TIF GRANT
IX. ADJOURN
Motion by Kiefer, second by Searle to adjourn at 8:20 P.M. Motion carried.
/S/ Dean A. Otte
Village Administrator, Clerk-Treasurer