MINUTES
VILLAGE OF DEERFIELD
FOR A MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF DEERFIELD HELD AT THE DEERFIELD VILLAGE HALL, 4 N. MAIN STREET, DEERFIELD, WISCONSIN ON MONDAY, OCTOBER 8, 2007 AT 7:00 P.M.
I. CALL TO ORDER – NOTING OF ROLL BY CLERK
President Mathews called the meeting to order at 7:00 pm. Roll call present Frutiger, Haag, Kiefer, Mathews, Schreiber, Searle and Wilkinson.
Also present – see sign in list on file in the clerk’s office.
II. CONSENT AGENDA
A. APPROVAL OF MINUTES FROM SEPTEMBER 24, 2007
Motion by Kiefer, second by Wilkinson to approve the minutes of September 24, 2007 as corrected. Motion carried. Frutiger abstained.
B. APPROVAL OF VOUCHERS
Motion by Wilkinson, second by Searle to authorize payment of check #40944 to #40990 in the amount of $52,317.04. Motion carried.
C. COMMITTEE REPORTS
1. COMMUNITY CENTER BOARD 10/3 5. CABLE TV 10/3
Schreiber reported on the meeting Schreiber reported on the meeting
2. LIBRARY BOARD 9/21 6. FINANCE 10/8
Kiefer reported on the meeting Mathews reported on the meeting
3. DEERFIELD POLICE COMMISSION 10/3
Kiefer reported on the meeting
4. SEPTEMBER POLICE REPORT
The board reviewed
III. PUBLIC APPEARANCES
A. PUBLIC COMMENTS
Otto Rosemeyer of 213 Morningside Drive stated that he received a notice of non-compliance from the building inspector for his property at 217/221 Morningside Drive and requested an appeal to the Planning Commission. He further explained that the action on his appeal by the Planning Commission was incorrect because of additional information he has obtained after the meeting therefore he requested the Board to direct the Commission to rehear his appeal.
President Mathews asked Mr. Rosemeyer to meet with Village staff in an attempt to resolve the issues that he is in non-compliance with.
Mr. Rosemeyer stated he would prefer to meet with the Planning Commission.
IV. UNFINISHED BUSINESS, REVIEW & ACTION THERE ON:
1. VILLAGE CODE 1.03 “ORDER OF BUSINESS” (AGENDA)
The Board reviewed 1.03 “Order of Business” portion of the Village code and after discussion, it was the consensus of the Board that all of Chapter 1 of the code should be addressed. Staff was instructed to prepare a draft of a revised Chapter 1 for the Board to review.
2. POLICE CONTRACT WITH DANE COUNTY
The board reviewed the final draft of the Agreement for policing services with Dane County.
After review, motion by Wilkinson, second by Schreiber to approve the Agreement between Dane County Sheriff and the Villages of Deerfield and Cambridge (as on file in the clerk’s office) for policing services. Motion carried.
V. NEW BUSINESS
A. RESOLUTIONS
1. RESOLUTION R2007-22 “RESOLUTION AUTHORIZING TO APPLY FOR WISCONSIN URBAN FORESTRY GRANT”
John Doyle explained that the grant was to conduct a tree inventory. He then highlighted aspects of the grant.
Motion by Mathews, second by Haag to approve Resolution #R2007-22 “Resolution Authorizing to Apply for Wisconsin Urban Forestry Grant” as on file in the clerk’s office. Motion carried.
B. LICENSES & PERMITS
1. OPERATOR LICENSES FOR AMBER LIESCH, CHRISTINE JONES AND HEATHER WADDELL
Mathews stated that the Finance committee reviewed the applications and recommended there approval.
After review, motion by Mathews, second by Searle to recommend to the board the approval of the operator licenses for Amber Liesch, Christine Jones and Heather Waddell. Motion carried
C. REVIEW & ACTION:
1. 2008 BUDGET – FUND 300 – DEBT SERVICE FUND
Mathews stated that the Finance Committee reviewed this budget and recommended approval.
After discussion, motion by Mathews, second by Wilkinson to approve the 2008 budget for Fund 300 – Debt Service Fund as presented. Motion carried.
2. 2008 BUDGET – FUND 411 – CAPITAL PROJECT FUND
Mathews stated that the Finance Committee reviewed this budget and recommended approval.
After discussion, motion by Mathews, second by Searle to approve the 2008 budget for Fund 411 – Capital Project Fund as presented. Motion carried.
3. 2008 BUDGET – EMS BUDGET
Mathews stated that the Finance Committee reviewed this budget and recommended approval.
After discussion, motion by Kiefer, second by Wilkinson to approve the 2008 EMS Budget as presented. Motion carried.
4. 2008 BUDGET – FUND 601 – WATER UTILITY
Mathews stated that the Finance Committee reviewed this budget and recommended approval with the addition of a capital expenditure for a security system.
After discussion, Motion by Mathews, second by Haag to approve the 2008 budget for Fund 601 – Water Utility as recommended by the Finance Committee. Motion carried.
5. 2008 BUDGET – GENERAL REVENUE
Mathews stated that the Finance Committee reviewed this budget and recommended approval with a $3,000.00 decrease in the projected rental income..
Motion by Kiefer, second by Searle to approve the 2008 General Budget as recommended by the Finance Committee. Motion carried.
6. 2008 BUDGET – FUND 202 – CABLE
Mathews stated that the Finance Committee reviewed this budget and recommended approval.
Motion by Wilkinson, second by Schreiber to approve the 2008 budget for Fund 202 – Cable as presented. Motion carried.
7. PUBLIC WORKS BUILDING RELIGHTING
John Doyle presented a proposal from H-A Energy Solution to supply new lighting fixtures for the Public Works building at a cost of $5,118.70. He then explained that these costs would be paid by financing from Alliant Energy.
After discussion on the benefits and energy savings, motion by Kiefer, second by Frutiger to approve the purchase of lighting fixtures from H-A Energy Solutions on the condition that the village would incur no cost. Motion carried.
8. APPOINTMENT OF TREE COMMITTEE MEMBERS
Doyle explained that as part of the DNR grant requirements, previously approved, the Village needs to appoint a Tree Board.
President Mathews recommended the following to be appointed to the Tree Board: John Doyle as Chairman with Dick Berge and Joyce Harms as members.
Motion was then made by Wilkinson, second by Kiefer to approve President Mathews’ recommended members to the Tree Board as follows, John Doyle as Chairman with Dick Berge and Joyce Harms as members. Motion carried.
9. DENIAL OF DAMAGE CLAIM AT 101 DEERFIELD STREET
Otte reported that after an investigation by the Village’s insurance carrier it was determined that the Village should deny the claim for damages caused by a tree branch falling onto the house at 101 Deerfield Street.
After discussion and review of information, motion by Frutiger, second by Searle to deny the damage claim for 101 Deerfield Street as recommended by the Village’s insurance carrier. Motion carried.
10. AGREEMENT REGARDING APPROVED ASSISTANCE GRANT FOR PROPERTY LOCATED IN TIF #3
Otte explained the proposed “Agreement Regarding Approved Assistance Grant for Property Located in TIF #3”.
Discussion was held on the guarantee portion of the agreement.
Motion by Mathews, second by Kiefer to approve the “Agreement Regarding Approved Assistance Grant for Property Located in TIF #3” and that this agreement will be the model use for all future TIF #3 grants. Motion carried. Schreiber abstained.
VI. ORDINANCES
A. NONE
VII. COMMUNICATIONS
A. BILL DEROCHER – REFERENCE PARK ISSUES
VIII. STAFF REPORTS
A. EMERGENCY LIST
B. HEALTH INSURANCE RATE INCREASE
IX. ADJOURN
Motion by Kiefer, second by Wilkinson to adjourn at 8:20 pm. Motion carried.
/S/ Dean A. Otte
Village Administrator, Clerk-Treasurer