MINUTES
VILLAGE OF DEERFIELD
FOR A MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF DEERFIELD HELD AT THE DEERFIELD VILLAGE HALL, 4 N. MAIN STREET, DEERFIELD, WISCONSIN ON MONDAY, OCTOBER 22, 2007 AT 7:00 P.M.
I. CALL TO ORDER – NOTING OF ROLL BY CLERK
President Mathews called the meeting to order at 7:00 pm. Roll call present Frutiger, Haag, Kiefer, Mathews, Schreiber and Searle. Wilkinson joined the meeting at 7:07 pm..
Also present – see sign in list on file in the clerk’s office.
II. CONSENT AGENDA
A. APPROVAL OF MINUTES FROM OCTOBER 8, 2007
Motion by Frutiger, second by Schreiber to approve the minutes of October 8, 2007 as corrected. Motion carried.
B. APPROVAL OF VOUCHERS
Motion by Searle, second by Frutiger to authorize payment of check #40991 to #41035 in the amount of $123,830.61. Motion carried.
C. COMMITTEE REPORTS
1. BID 10/9 – 10/16 6. FINANCE 10/22
Schreiber reported on the meeting Mathews reported on the meeting
2. FIRE COMMISSION 10/9 7. EMS COMMISSION 10/18
Mathews reported on the meeting Frutiger reported on the meeting
3. PARK BOARD 10/15 8. LIBRARY BOARD 10/19
Searle reported on the meeting Kiefer reported on the meeting
4. PUBLIC WORKS 10/15 9. PERSONNEL COMMITTEE 10/17
Haag reported on the meeting Mathews reported on the meeting
5. PLANNING COMMISSION 10/16 10. NOVEMBER CALENDAR
Mathews reported on the meeting The Board reviewed the November Calendar and after changes found it acceptable.
III. PUBLIC APPEARANCES
A. PUBLIC COMMENTS
None
IV. UNFINISHED BUSINESS, REVIEW & ACTION THERE ON:
1. VILLAGE CODE CHAPTER 1 (TO BE HELD OVER)
V. NEW BUSINESS
A. RESOLUTIONS
1. FIRST READING RESOLUTION #R2007-24 “FIRST READING RESOLUTION – TRAFFIC CODE”
Otte stated that the Police Committee reviewed the code and recommended it’s approval as presented.
Schreiber stated that on page 10 in the “Heavy Traffic Routes” section, Future Road needs to be changed to River Birch Ct.
Motion by Kiefer, second by Searle to adopt FIRST READING RESOLUTION #R2007-24 “FIRST READING RESOLUTION – TRAFFIC CODE” as corrected and on file in the clerks office. Motion carried.
2. RESOLUTION #R2007-23 “OPPOSITION TO HR 811”
Otte stated that this resolution is in opposition of HR 811 which make various changes to election law which would negatively affect the village.
Mathews suggested that the following wording be added “Taxpayer Dollars”.
Motion by Wilkinson, seconded by Kiefer to adopt RESOLUTION #R2007-23 “OPPOSITION TO HR 811” as
amended and on file in the clerk’s office. Motion carried.
3. RESOLUTION #R2007-15 “AMENDMENT TO FLEXIBLE BENEFIT PLAN”
Otte stated that the Personnel Committee reviewed this amendment and recommended its approval as presented.
After review and discussion, motion by Kiefer, second by Schreiber to adopt RESOLUTION #R2007-15 “AMENDMENT TO FLEXIBLE BENEFIT PLAN” as on file in the clerk’s office. Motion carried.
B. LICENSES & PERMITS
1. OPERATORS LICENSE FOR GARY MEYER
Mathews stated that the Finance Committee reviewed this application, found it in order and recommends its approval.
Motion by Mathews, second by Searle to approve the operator’s license for Gary Meyer. Motion carried.
C. REVIEW & ACTION:
1. AUTHORIZE BAGGING OF NO PARKING SIGN ON STATE STREET AND BUE STREET
Otte stated that the Fire Department was researching if allowing parking on both sides of these streets would negatively affect emergency vehicles access and that their study has not been completed.
The Board felt that this matter should be held over until the study is completed.
2. 2008 BUDGET – FIRE DEPT BUDGET
Mathews explained the budget and the Finance Committees recommendations.
After discussion, Motion by Mathews, second by Frutiger to approve the 2008 budget in the amount of $141,825 with $10,000 into truck fund plus all roll over funds as recommended by the Finance Committee. Motion carried.
3. 2008 BUDGET – FUND 205 – LIBRARY BUDGET
Mathews explained the budget and that there was a 3% levy increase.
After review, motion by Kiefer, second by Wilkinson to approve the 2008 Library Budget with a levy of $116,662 and expenditures of $162,315. Motion carried.
4. 2008 BUDGET – FUND 204 – PARKLAND DEDICATION FUND
Mathews explained the budget and that the Finance Committee recommended its approval of the budget excluding the sale of land revenue.
Motion by Searle, second by Schreiber to approve the 2008 Parkland Dedication Fund Budget excluding land sale revenues. Land sale funds will be addressed by the Park Board and Village Board by March 2008. Motion carried.
5. 2008 BUDGET – FUND 512 – TID #4
Mathews explained the budget and that the Finance Committee recommended its approval of the budget with a narrative amendment.
Motion by Searle, second by Haag to approve the 2008 TID #4 Budget as recommended by the Finance Committee. Motion carried.
6. 2008 BUDGET – LEISURE ACTIVITIES BUDGET
Mathews stated that the line item for the Community Center needs to be corrected to say “center” not “service” and with staff recommended decreases the Finance Committee recommended the Leisure activity budget to be approved.
Motion by Wilkinson, second by Kiefer to approve the 2008 Leisure Activities Budget with the line item correction and staff recommended decreases. Motion carried.
7. 2008 BUDGET – CONSERVATION & DEVELOPMENT
Mathews explained the budget and the Finance Committee recommended it’s approval with a decrease in planning expenditures.
Motion by Searle, second by Frutiger to approve the 2008 Conservation & Development Budget with staff recommended changes. Motion carried.
8. 2008 BUDGET – PUBLIC WORKS
Mathews recommended to hold this budget over until the special budget meeting. The Board agreed.
9. 2008 BUDGET – OTHER PUBLIC SAFETY
Mathews recommended to hold this budget over until the special budget meeting. The Board agreed.
10. 2008 BUDGET SUMMARY
Mathews recommended to hold this budget over until the special budget meeting. The Board agreed.
11. SET DATE FOR SPECIAL MEETING (OCTOBER 29)
The Board set October 29, 2007 at 6:30 pm for the Special meeting.
12. ACTION ON THE VILLAGE OF DEERFIELD STANDARD SPECIFICATIONS
Haag stated that the Public Works Committee recommended the following changes to the Villages standard specification:
• All public sidewalks in the new developments will be five feet wide
• Two new street cross sections will be added for: 1)urban street – no sidewalk, 2) rural street cross section
• Sewer tracer wire will be in second stop box
• Maximum residential driveway width will be 24 feet at right of way and 30 feet at street
• Commercial driveways will be considered with site plan
Motion by Haag, second by Frutiger to approve the amended standard specification for the Village of Deerfield as recommended by the Public Works Committee. Motion carried.
13. ACTION ON EQUIPMENT REPLACEMENT SCHEDULE
Haag stated that the Public Works Committee recommends the replacement schedule as presented with the elimination of 2008 purchases.
Discussion was held on ways to finance equipment purchases in the future.
After discussion this matter was referred to the Finance Committee to investigate options and report to the Board.
14. LOCAL ROAD RESURFACING PLAN
Board members questioned why Simonson Street was not on the list.
After discussion staff was directed to review the plan and report back at the October 29, 2007 meeting.
15. AMEND JOB DESCRIPTIONS
Mathews stated that the job titles for Liz McCredie and Denise Bleecker needed to be corrected to match prior action of the Board. After review by the Personnel Committee, the Committee recommends the correction to the job descriptions.
Motion by Mathews, second by Wilkinson to amend the job descriptions for Liz McCredie to Deputy Clerk/Treasurer I, Clerk of Courts and Utility Clerk I and for Denise Bleecker to Deputy Clerk/Treasurer II, Utility Clerk II and Administrative Assistant. Motion carried.
16. AGREEMENT REGARDING APPROVED INCENTIVE GRANT FOR PROPERTY LOCATED IN TIF #3 (MIKKELSON - 102 N. MAIN STREET)
The Board reviewed the draft incentive grant agreement.
After review, motion by Kiefer, second by Wilkinson to approve the agreement as presented an incentive grant for the property located at 102 N. Main Street and that this will be used as a template for large grants in the future. Motion carried. Abstain Schreiber.
17. EROSION CONTROL NOTICE
Haag stated that this notice was recommended by the Public Works Committee and explained how it would expedite the enforcement of the erosion codes.
Motion by Mathews, second by Frutiger to approve the erosion control notice as recommended by the Public Works Committee and on file in the clerk’s office. Motion carried.
VI. ORDINANCES
A. NONE
VII. COMMUNICATIONS
A. NONE
VIII. STAFF REPORTS
A. CARPC MEETING
B. PRELIMINARY PLAT – SAVANNAH PARKWAY
C. SPECIAL PLANNING COMMISSION MEETING
IX. ADJOURN
Motion by Kiefer, second by Haag to adjourn at 8:15 pm. Motion Carried.
/S/ Dean A. Otte
Village Administrator, Clerk-Treasurer