MINUTES
VILLAGE OF DEERFIELD
FOR A MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF DEERFIELD HELD AT THE DEERFIELD VILLAGE HALL, 4 N. MAIN STREET, DEERFIELD, WISCONSIN ON MONDAY, SEPTEMBER 10, 2007 AT 7:00 P.M.
I. CALL TO ORDER – NOTING OF ROLL BY CLERK
President Mathews called the meeting to order at 7:00 pm. Roll call present Frutiger, Haag, Kiefer, Mathews, Schreiber, Searle and Wilkinson. Absent None
Also, present – see sign in list on file in clerk’s office.
II. CONSENT AGENDA
A. APPROVAL OF THE AGENDA AND MINUTES FROM AUGUST 27, 2007 MEETING AND SPECIAL MEETING SEPTEMBER 4, 2007
Motion by Wilkinson, second by Kiefer to approve the minutes of August 27, 2007 as corrected. Motion carried.
Motion by Kiefer, second by Searle to approve the minutes of the special meeting September 4, 2007 as corrected. Motion carried.
B. APPROVAL OF VOUCHERS
After review, motion by Searle, second by Wilkinson to authorize payment of check #40859 to #40892 in the amount of $31,773.96. Motion carried
C. COMMITTEE REPORTS
1. COMMUNITY CENTER BOARD 9/05 2. POLICE COMMITTEE 8/28
Schreiber reported on the meeting Searle reported on the meeting
3. JOINT REVIEW BOARD 8/29 4. EMS 9/06
Wilkinson reported on the meeting Frutiger reported on the meeting
5. CABLE COMMISSION 8/29 6. AUGUST POLICE REPORT
Schreiber reported on the meeting The Board reviewed
III. PUBLIC APPEARANCES
A. PUBLIC COMMENTS
Jodel Quamme stated she is a former Deer Grove EMS Volunteer and at that time the policy for EMS was 12 hours before duty no alcohol could be consumed.
B. KEVIN NELSON – PRESENTATION OF FIRE DEPARTMENT POLICY ON ALCOHOL IN THE
FIRE STATION
Mr. Nelson stated he was not notified of the meeting.
Otte stated he felt his appearance was set at the August Fire Commission meeting, therefore no notice was sent to him.
Chris Moerke stated Mr. Nelson’s opinion does not express the entire Fire Commission position.
Kevin Nelson then gave a brief history of the Fire Department’s alcohol policy and that last Thursday the department adopted a new policy formally. He then explained the policy (policy on file in the clerk’s office). He pointed out existing deficiencies in the department are the limited number of members to respond to fires during daytime hours and need for additional training and that these issues should be looked at not the alcohol policy. He also stated that the Fire Department took a survey that indicated the membership wanted alcohol in the station.
Discussion was then held on various aspects of the policy.
Mathews expressed concerns with the policy, feeling it was too vague.
Various questions were asked about alcohol use including where do the funds come from to pay for the alcohol and where the alcohol is stored.
Fire Department members responded to residents and board questions.
Mathews thanked Mr. Nelson and the Fire Department representatives for their input and stated this issue would be discussed additionally by the Board later in the meeting.
C. REPLACEMENT POLICE OFFICER SHILAH CONHLIN
Otte stated that officer Conhlin would be at the next meeting because of a scheduling conflict
IV. UNFINISHED BUSINESS, REVIEW & ACTION THERE ON:
1. AMENDED LEASE AGREEMENT WITH MADISON CELLULAR TELEPHONE COMPANY FOR CELLULAR EQUIPMENT BUILDING ON CELL TOWER SITE ON INDUSTRIAL PARK RD
Otte reported that all language issues have been resolved and that on the 19th the Planning Commission will do a final review of the revised site plan, therefore on the 24th final action can take place on this matter. Mathews stated that this matter would be held over.
2. POLICY ON ALCOHOL AT FIRE STATION
Mathews stated he researched this issue and found a policy and articles against alcohol in fire stations and recommended a policy Scott Volunteer Fire Dept in Louisiana be adopted.
Haag expressed concerns on where in the building alcohol can be consumed and can there be limits placed on amounts consumed by individuals.
Kiefer questioned hours of consumption at the station.
Frutiger stated he felt the old policy was stricter.
Jim Lenz stated there was no policy formally adopted by the department previously.
Searle stated the Village shouldn’t set a policy rather the policy should be set by the Fire Department.
Discussion was then held.
After discussion Otte stated that there appears to be the following issues that need to be addressed in the present Fire Department policy on alcohol:
• Limit amount consumed by each individual.
• Hours when alcohol can be consumed at the station.
• Incorporate EMS Policy.
• Area in building where alcohol can be consumed.
• Clarification of revised policy issues regarding items one and two (suggesting zero tolerance).
• Consideration of no alcohol in Fire Station.
• Clarification of the amount of alcohol stored at Fire Station.
Motion was then made by Searle, seconded by Kiefer that the Fire Department be notified that the Village Board is in the opinion that the alcohol policy adopted by the department needs additional review and that the Fire Department reviews the following issues:
• Limit amount consumed by each individual.
• Hours when alcohol can be consumed at the station.
• Incorporate EMS Policy.
• Area in building where alcohol can be consumed.
• Clarification of revised policy issues regarding items one and two (suggesting zero tolerance).
• Consideration of no alcohol in Fire Station.
• Clarification of the amount of alcohol stored at Fire Station.
After the departments review and action this policy should be reviewed by the Fire Commission then returned to the Board for review and action. Vote: Aye Frutiger, Haag, Kiefer, Schreiber, Searle and Wilkinson
Nay Mathews. Motion carried.
V. NEW BUSINESS
A. RESOLUTIONS
1. RESOLUTION NO. R2007-19 “RESOLUTION PROVIDING FOR THE PUBLICATION, FILING INSPECTION AND ADOPTION OF GENERAL ORDINANCE (AMENDMENT TO CHAPTER 2)”
Otte stated that due to regulation changes on how wards are designated the Village needs to update the village code regulating elections. After review of the proposed amendment to the code motion was made by Mathews, seconded by Wilkinson to approve Resolution #2007-19 “Resolution Providing For The Publication, Filing Inspection And Adoption Of General Ordinance (Amendment To Chapter 2)”. Motion carried.
B. LICENSES & PERMITS
1. NONE
C. REVIEW & ACTION:
1. FIREMAN FESTIVAL COST INCURRED BY THE VILLAGE
The board reviewed a report on the cost of the Fireman’s Festival.
Otte explained how the costs are derived.
Haag stated that this item should be placed on the Joint Interactive Committee and the Fire Commission agendas for their review.
2. COST SHARING FOR HOUSING STUDY
Otte reported that the Village has been approached by a non-profit group to participate in a housing study to determine if it would be feasible to construct elderly housing.
After discussion motion by Haag seconded by Searle that the Village will not participate in a housing study as requested by Ecumenical Housing Corporation due to budget limitations. Motion carried.
3. 2008 BUDGET FUND 401 – PECFA
Mathews stated that the Finance committee has reviewed this budget and recommends it’s approval.
After discussion motion by Wilkinson, seconded by Searle to approve the 2008 Budget for Fund 401 – PECFA as presented. Motion carried.
4. 2008 BUDGET FUND 206 – EMS/FIRE STATION IMPACT FEES
Mathews stated that the Finance committee has reviewed this budget and recommends it’s approval.
After discussion motion by Mathews, seconded by Frutiger to approve the 2008 Budget for Fund 206 – EMS/FIRE Station Impact Fees as presented. Motion carried.
5. 2008 BUDGET FUND 201 – WISCONSIN DEVELOPMENT FUND
Mathews stated that the Finance committee has reviewed this budget and recommends it’s approval.
After discussion motion by Mathews, seconded by Frutiger to approve the 2008 Budget for Fund 201 – Wisconsin Development Fund as presented. Motion carried.
6. AMENDMENT TO RESOLUTION R2007-12 TO “AMEND PLAT RECORDING DEADLINE FOR DRUMLIN HILL PLAT”
The board reviewed information on the need to amend R2007-12 and the developers agreement to allow for additional time to record the Final plat of Drumlin Hills because of paper work delays.
After discussion motion was made by Mathews, Second by Frutiger to amend R2007-12 and the developers agreement to allow a change in the plat recording deadline from July 31, 2007 to September 19, 2007. Motion carried.
7. FUTURE AGENDA ITEMS
Mathews asked that the ordinance regulating the agenda be reviewed.
VI. ORDINANCES
A. ORDINANCE NO. O-2007-13 “AN ORDINANCE AMENDING O-2006-11, O-2006-21 AND O-2007-06 RELATING TO THE REZONING OF PROPERTY (DRUMLIN HILLS) IN THE VILLAGE OF DEERFIELD, WI
Otte explained that due to a change in the lot numbering on the plat (that was required by the state) the ordinance regulating the zoning on the Drumlin Hills Plat needs to be adopted.
After review, motion by Mathews, second by Wilkinson to adopt Ordinance #O-2007-13 “An Ordinance Amending O-2006-11, O-2006-21 And O-2007-06 Relating To The Rezoning Of Property (Drumlin Hills) In The Village Of Deerfield, WI”. Motion carried.
VII. COMMUNICATIONS
A. CARPC AGENDA
VIII. STAFF REPORTS
A. EROSION CONTROL ENFORCEMENT
IX. ADJOURN
Motion by Kiefer, second by Haag to adjourn at 8:50 pm. Motion carried.
/S/ Dean A. Otte
Village Administrator, Clerk-Treasurer