MINUTES
VILLAGE OF DEERFIELD
FOR A SPECIAL MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF DEERFIELD HELD AT THE DEERFIELD VILLAGE HALL, 4 N. MAIN STREET, DEERFIELD, WISCONSIN ON MONDAY, SEPTEMBER 17, 2007 AT 6:30 P.M.
I. CALL TO ORDER – NOTING OF ROLL BY CLERK
President Mathews called the meeting to order at 6:30 pm. Roll call present Frutiger, Kiefer, Mathews, Schreiber, Searle and Wilkinson. Haag joined the meeting at 6:35 pm. Absent None
Also present – none.
II. CONSENT AGENDA
A. APPROVAL OF MINUTES FROM SEPTEMBER 10, 2007
Motion by Frutiger, second by Schreiber to approve the minutes of September 10, 2007 as corrected. Motion carried.
III. PUBLIC APPEARANCES
A. PUBLIC COMMENTS
IV. UNFINISHED BUSINESS, REVIEW & ACTION THERE ON:
1. NONE
V. NEW BUSINESS
A. RESOLUTIONS
1. NONE
B. LICENSES & PERMITS
1. NONE
C. REVIEW & ACTION:
1. 2008 BUDGET FORECAST MODEL
The Board reviewed a budget forecast model for the General Fund and Library Fund which reflected anticipated revenues assuming levy limits. After discussion, they agreed this would be helpful in the preparation of the 2008 budget.
2. 2008 BUDGET FUND 402 – TID #2
Otte stated that as directed by the Finance Committee, he adjusted the budget and projections using revenue from the sale of lands and moving the resurfacing of the streets to 2014. He then explained that by doing these two items allowed the TIF to close in 2014, (5 years earlier then previously projected) and that now there is no need to do any borrowing.
After discussion, motion by Wilkinson, seconded by Searle to approve the 2008 Budget for Fund 402 – TID #2 as presented. Motion carried.
3. 2008 BUDGET – HEALTH AND SOCIAL SERVICES
The Board reviewed the proposed Health and Social Services budget. Discussion was held on the need to change the wording in the budget showing that these costs are also for the impoundment of other animals.
Motion by Mathews, second by Wilkinson to approve the 2008 Budget for Health and Social Services as corrected to reflect the wording change to include “Other Animals”. Motion carried.
4. 2008 BUDGET FUND 801 – COMMUNITY DEVELOPMENT TRUST FUND
The Board then reviewed the proposed Community Development Trust Fund budget. Discussion was held on possible ways to increase the principal amount of the trust. It was agreed that when the Committee meets this should be addressed and reported back to board.
Motion made by Haag, second by Wilkinson to approve the 2008 Budget for Fund 801 – Community Development Trust Fund as presented. Motion carried.
5. 2008 BUDGET - POLICE
Otte and the Police Committee explained the proposed 2008 Police Budget and the police contracts. He also explained that the budget includes the replacement of the squad car and leasing of equipment.
Discussion was held on the need to replace the existing squad car and the need to adjust the amount in the budget for insurance. Staff was directed to verify the possible cost for repairing the squad car and adjust the insurance and to re-present the budget at the next Village Board meeting.
6. 2008 BUDGET – GENERAL GOVERNMENT
Otte presented the General Government 2008 budget and explained various aspects of the proposed budget. Discussion was held on the increase in election cost, outlay for elections and the hall. It was the consensus of the board that the election and hall outlay could, if needed, come out of the Trust Funds and that an adjustment should be made to the insurance expenditures and that after this adjustment the budget be reviewed by the board at their next meeting.
7. 2008 BUDGET FUND 411 – CAPITAL PROJECT FUND
Otte stated that there is no borrowing proposed in 2008 therefore no expenditures are anticipated in this fund. After discussion the board directed staff to do additional review of this budget and that, the repair of various sidewalks should be addressed.
8. APPOINTMENT OF FLOOD PLAIN ADMINISTRATOR AND JOINING NATIONAL FLOOD INSURANCE PROGRAM
Mathews stated that the Village needs to appoint a Flood Plain Administrator as part of FEMA regulations.
After discussion, motion by Mathews, second by Kiefer to appoint the Village Administrator the additional duties of Flood Plain Administrator. Motion carried.
VI. ORDINANCES
A. NONE
VII. COMMUNICATIONS
A. NONE
VIII. STAFF REPORTS
A. NONE
IX. ADJOURN
Motion by Mathews, second by Kiefer to adjourn at 8:00 pm. Motion carried.
/S/ Dean A. Otte
Village Administrator, Clerk-Treasurer