VILLAGE BOARD MINUTES
VILLAGE OF DEERFIELD
FOR A MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF DEERFIELD HELD AT THE DEERFIELD VILLAGE HALL, 4 N. MAIN STREET, DEERFIELD, WISCONSIN ON MONDAY, AUGUST 25, 2008 AT 7:00 P.M.
I. CALL TO ORDER – NOTING OF ROLL BY CLERK
President Mathews called the Village Board meeting to order at 7:00 P.M. Roll call present: Kiefer, Mathews, Schreiber, Frutiger, Smith, Wilkinson and Tebon. Absent: None
Also present – See sign in list on file in the clerk’s office.
II. CONSENT AGENDA
A. APPROVAL OF MINUTES FROM JULY 28, 2008, SPECIAL VILLAGE BOARD MEETING JULY 30, 2008, SPECIAL BOARD MEETING AUGUST 20, 2008 AND JOINT VILLAGE BOARD AND PLANNING COMMISSION/ECONOMIC DEVELOPMENT COMMITTEE MEETING AUGUST 20, 2008
Motion by Wilkinson, second by Tebon to approve the minutes of the July 28, 2008 Village Board meeting as corrected. Motion carried.
Motion by Kiefer, second by Tebon to approve the minutes of the July 30, 2008 Special Village Board meeting as corrected. Abstain Schreiber. Motion carried.
Motion by Kiefer, second by Smith to approve the minutes of the August 20, 2008 Special Village Board meeting as written. Motion carried.
Motion by Wilkinson, second by Tebon to approve the minutes of the August 20, 2008 Joint Village Board and Planning Commission/Economic Development Committee meeting as corrected. Motion carried.
B. APPROVAL OF VOUCHERS
Mathews stated that the Finance Committee has reviewed the vouchers and recommended their approval.
After discussion, motion by Smith, second by Wilkinson to approve payment of check #41995 to #42056 in the amount of 114,527.91. Motion carried.
C. COMMITTEE REPORTS
1. PERSONNEL 7/30 & 8/19/08 7. PUBLIC WORKS 8/18/08
Mathews reported on the meetings. Mathews reported on the meeting.
2. JOINT BOARD INTERACTIVE 8/11/08 8. BOUNDARY AGREEMENT 8/18/08
Mathews reported that the meeting was canceled Mathews reported on the meeting.
due to lack of a quorum.
3. COMMUNITY CENTER 8/4/08 9. EMS 8/21/08
Schreiber reported on the meeting. Frutiger reported on the meeting.
4. FIRE COMMISSION 8/12/08 10. FINANCE COMMITTEE 8/25
Mathews reported on the meeting. Mathews reported on the meeting.
5. CABLE TV 8/13/08 11. JULY POLICE REPORT
Schreiber and Dave Lemke reported on the meeting. The board reviewed the report.
6. LIBRARY BOARD 8/15/08 12. SEPTEMBER CALENDAR
Michelle Jensen and a member of the Library Board The Board reviewed the August Calendar and
reported on the meeting. after changes found it acceptable.
III. PUBLIC APPEARANCES
A. PUBLIC COMMENTS
Michelle Jenson and Doreen Treuden from the Deerfield School District presented information to the Board on the September 9th School Referendum on exceeding the levy & expenditure limits for the school district.
IV. UNFINISHED BUSINESS, REVIEW & ACTION THERE ON:
1. AMENDMENT TO TID #3 GRANT – MARV DORSHORST 113 N. MAIN STREET
Mathews questioned Mr. Dorshorst on why the rain gutters were not installed as per the grant application.
Mr. Dorshorst stated there was never any rain gutters on the building and all the rain drains away from the public sidewalk and after review of the plans it was determined that is was not advisable to have rain gutters on the building.
Discussion was then held on the total expenditures made by the owner.
Mr. Dorhorst supplied information showing that the total expenditures exceeded the amount indicated in the grant.
Motion was then made by Tebon, second by Frutiger to approve the Amendment to TID #3 Grant – Marv Dorshorst 113 N. Main Street eliminating the rain gutters and that the grant amount would remain the same because the grantees cost exceeded the amount in the grant application. Motion carried. Abstain Schreiber.
V. NEW BUSINESS
A. RESOLUTIONS
1. RESOLUTION R2008-13 “RECOGNIZING SEPTEMBER 10- OCTOBER 10 AS VOTER REGISTRATION MONTH IN DANE COUNTY”
Otte stated that in an effort to have as many people register to vote before the November election the County and most municipalities are adopting a resolution designating September 10th to October 10th as voter registration month.
After discussion motion was made by Kiefer, second by Wilkinson to adopt Resolution R2008-13 “Recognizing September 10- October 10 As Voter Registration Month In Dane County”. Motion carried.
B. LICENSES & PERMITS
1. OPERATOR LICENSE FOR BRADLEY SCHENKEL & PEGI SHORT
Mathews stated that after review by the Finance Committee they recommended to the Board the granting of operators licenses to Bradley Schenkel and Pegi Short.
After review of the application, motion was made by Schreiber, second by Tebon to approve the operator’s licenses for Bradley Schenkel and Pegi Short. Motion carried.
C. REVIEW & ACTION:
1. RENEWAL OF MP HARDWARE INC LOANS #1 & 2
Otte reported that the two (2) loans for MP Hardware Inc. became due on August 1, 2008 and that MP Hardware Inc. requested to extend the loans. Discussion was held on the loan guarantees and the payment schedule.
After discussion, motion was made by Schreiber, second by Frutiger to extending the two (2) secured notes for MP Hardware Inc. to August 28, 2011 as on file in the clerk’s office. Motion carried.
2. 2008 POPULATION ESTIMATE
Otte reported that the 2008 population estimate for the Village of Deerfield as calculated by the State was 2240. After review of the information, the Board had no objections to the estimate.
3. 2008 EQUALIZED VALUE VILLAGE OF DEERFIELD
The Board reviewed the 2008 equalized value for the Village.
VI. ORDINANCES
A. NONE
VII. COMMUNICATIONS
A. EDITORIAL ON VANDALISM
The Board thanked Trustee Wilkinson for publishing the editorial in the Deerfield Independent regarding the vandalism at the park.
VIII. STAFF REPORTS
A. NONE
IX. ADJOURN
Motion by Kiefer, second by Schreiber to adjourn at 8:10 P.M. Motion carried.
/S/ Dean A. Otte
Village Administrator, Clerk-Treasurer