JOINT VILLAGE BOARD AND
PLANNING COMMISSION / ECONOMIC DEVELOPMENT COMMITTEE
MINUTES
VILLAGE OF DEERFIELD
FOR A MEETING OF THE VILLAGE BOARD AND PLANNING COMMISSION / ECONOMIC DEVELOPMENT COMMITTEE OF THE VILLAGE OF DEERFIELD HELD AT THE DEERFIELD FIRE STATION, 305 N. INDUSTRIAL PARK ROAD, DEERFIELD, WISCONSIN ON WEDNESDAY, AUGUST 27, 2008 AT 6:00 P.M.
I. CALL TO ORDER – NOTING OF ROLL BY CLERK
President Mathews called the Village Board meeting to order at 6:00 P.M. Roll call present: Mathews, Frutiger, Kiefer, Schreiber, Tebon, Smith and Wilkinson.
Chairman Mathews called the Planning Commission meeting to order at 6:00 P.M. Roll call present: Mathews, Tebon, Bastian and Schultz. Mack joined the meeting at 6:10 and Wild joined the meeting at 6:15. Absent Riesop
Also present – Attorney Anderson and Village Engineer Warren Myers - see sign in list on file in the clerk’s office.
II. CONSENT AGENDA
A. NONE
III. PUBLIC APPEARANCES
A. PUBLIC COMMENTS
IV. UNFINISHED BUSINESS, REVIEW & ACTION THERE ON:
1. AMENDMENTS TO EXHIBITS ON THE RAYMON D. AND BEVERLY J. STORLIE EASEMENT
Attorney Anderson explained the changes to the exhibits and the scrivener corrections to the document that have been updated from the “Storm Water Drainage Easement and Agreement” with Ramon and Beverly Storlie which were approved by the Board on August 20th, 2008. Mathews asked Mr. Storlie if the document met his requirements because after action by the board there would not be any additional changes other then the scrivener or wordsmithing changes acceptable to the Village Attorney. Mr. Storlie stated that the document met his requirements if his attorney’s review is positive. After discussion motion was made by Tebon, second by Frutiger to approve the amended “Storm Water Drainage Easement and Agreement” with Ramon and Beverly Storlie, as on file in the village clerks office, with word smithing by the Village Attorney if needed and that payment to the Stories in the amount of $23,485.00 be made when the Town of Deerfield signs the “Agreement Regarding Storm Water Drainage From the Plat of Savannah Parkway and Repair of Culverts/Zechzer Road” and Donald and Joanne Tierney sign the developers agreement for the plat of Savannah Parkway and other related documents. Motion carried.
2. INTERGOVERNMENTAL AGREEMENT WITH THE TOWN OF DEERFIELD FOR STORMWATER FACILITIES AND ROAD MAINTENANCE
Attorney Anderson presented an updated “Agreement Regarding Storm Water Drainage From the Plat of Savannah Parkway and Repair of Culverts/Zechzer Road” with the Town of Deerfield and with the only modification being in section 2.b. which describes how a determination would be made regarding the primary cause of damage to Zechzer Road. Mathews asked Town Chairman Riege if the agreement as written is acceptable to the town. Chairman Riege stated that the agreement as written was acceptable to the town, provided that the Storlie easement and Developer agreements are signed simultaneously. After discussion motion was made by Smith second by Tebon to approve “Agreement Regarding Storm Water Drainage From the Plat of Savannah Parkway and Repair of Culverts/Zechzer Road” with the Town of Deerfield as on file in the village clerks office. Motion carried.
3. DEVELOPERS AGREEMENT AND FINAL PLAT FOR SAVANNAH PARKWAY
Village Engineer Myers went over his review comments in a memo dated August 19, 2008. He stated that he met with the developer /his representatives and village staff and that all conditions and corrections have been made to the plans and the plat, other then some minor scrivener corrections and upon the approval of the storm water plans by CARPC and the DNR. Discussion was then held on the storm water plans and the underdrain system. Myers then stated that the developer and himself would be meeting with CARPC on their requirements on the under drain system. Motion was then made by Bastian second by Tebon that the planning commission approve the final plat for Savannah Parkway, with scriber corrections, on the condition that CARPC and the DNR approves the storm water plan and the developer signs the developers agreement and all related documents. Motion carried
Motion was then made by Frutiger second by Tebon that the village board approves the final plat for Savannah Parkway, with scrivener corrections, on the condition that CARPC and the DNR approves the storm water plan and the developer signs the developers agreement and all related documents. Motion carried.
Attorney Anderson stated that the final issue that needs to be approved is the section of the developer’s agreement that addresses the storm water plans and the storm water easements. She explained that the proposed wording incorporates the conditions included in the Storlie easement, and the Town-Village agreement and the plat, as approved earlier in the meeting. She also noted that there may be updates given that certain requirements in the June 2008 developer’s agreement had already occurred. Mathews then asked Mr. Tierney if he had any issues with the proposed changes to the developer’s agreement. Mr Tierney stated that the agreement was acceptable to him. Motion was then made by Plan Commission Member Bastian second by Wild that the Planning Commission hereby recommends that Village officials sign the developer’s agreement which incorporates the requirements of “Agreement Regarding Storm Water Drainage From the Plat of Savannah Parkway and Repair of Culverts/Zechzer Road” with the Town of Deerfield “Storm Water Drainage Easement and Agreement” with Ramon and Beverly Storlie the plat and updates related solely to bringing the agreement current to today’s date. Motion carried
Motion was then made by Village Trustee Frutiger second by Tebon that the village board adopt the recommendation of the Planning Commission. Motion carried.
Mathews stated that if the “Storm Water Drainage Easement and Agreement” with Ramon and Beverly Storlie is not signed by 4:00 August 28, 2008 the village will need to amend the developers agreement and request from CARPC that the easement requirement be removed from their requirements for the USA amendment. Motion was then made by Plan Commissioner Bastian second by Tebon to recommend to the village board that if the “Storm Water Drainage Easement and Agreement” with Ramon and Beverly Storlie is not signed by 4:00 on August 28, 2008 village officials are authorized to request that the easement requirement imposed by CARPC as a condition of the USA amendment approval be removed and if removal of the condition is approved by CARPC the village should amend the developer’s agreement to reflect the change in conditions and proceed with the development. Motion carried.
Motion was then made by Village Trustee Frutiger second by Kiefer that the village board adopt the recommendation of the Plan Commission. Motion carried.
V. NEW BUSINESS
A. RESOLUTIONS
1. NONE
B. REVIEW & ACTION:
1. NONE
VI. COMMUNICATIONS
A. NONE
VII. STAFF REPORTS
A. NONE
VIII. ADJOURN
Motion by Bastian, second by Wild to adjourn the Planning Commission meeting at 7:10P.M. Motion carried.
Motion by Kiefer, second by Frutiger to adjourn the Village Board meeting at 7:10 P.M. Motion carried.
/S/ Dean A. Otte
Village Administrator, Clerk-Treasurer