FOR A MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF DEERFIELD HELD AT THE DEERFIELD FIRE DEPARTMENT, 305 N INDUSTRIAL PARK ROAD, DEERFIELD, WISCONSIN ON MONDAY, JANUARY 14, 2008 AT 7:00 P.M.
I. CALL TO ORDER – NOTING OF ROLL BY CLERK
President Pro-tem Haag called the Village Board meeting to order at 7:25 P.M. Roll call present: Frutiger, Haag, Kiefer, Schreiber, Tebon and Wilkinson. Absent Mathews.
Also present – see sign in list on file in the clerk’s office.
II. CONSENT AGENDA
A. APPROVAL OF MINUTES FROM DECEMBER 10, 2007
Motion by Wilkinson, second by Tebon to approve the minutes from December 10, 2007 as corrected. Motion carried.
B. APPROVAL OF VOUCHERS
Motion by Haag, second by Kiefer to authorize payment of check #41241 - #41350 in the amount of $1,184,394.12. Motion carried.
C. COMMITTEE REPORTS
1. FIRE COMMISSION 12/11/07 7. FINANCE COMMITTEE 12/26/07
Frutiger reported on the meeting. Haag reported on the meeting.
2. PARKS BOARD 12/17/07 8. CABLE TV 1/02/08
Wilkinson reported on the meeting. Schreiber reported on the meeting.
3. PUBLIC WORKS COMMISSION 12/17/07 9. COMMUNITY CENTER 1/07/08
Haag reported on the meeting. Schreiber reported on the meeting.
4. EMS 12/20/07 10. FIRE COMMISSION 1/08/08
Frutiger reported on the meeting. Frutiger reported on the meeting.
5. PLANNING COMMISSION 12/20/07 11. JOINT POLICE 1/08/08
Tebon reported on the meeting. Kiefer reported on the meeting.
6. LIBRARY BOARD 12/21/07 12. DEC. POLICE REPORTS & ANNUAL REPORT
Kiefer reported on the meeting. The Board reviewed the reports.
III. PUBLIC APPEARANCES
A. PUBLIC COMMENTS
None
IV. UNFINISHED BUSINESS, REVIEW & ACTION THERE ON:
1. ADJUSTMENT TO SEWER BILL AT 107 LEGREID STREET
Haag reported that the Public Works Committee recommends to the Board to allow an adjustment of $29.55 to the sewer bill at 107 Legreid Street.
After discussion, motion by Kiefer, second by Haag to allow an adjustment of $29.55 to the sewer bill at 107 Legreid Street. Motion carried.
2. APPROVAL OF BUILDING COLOR RENDITIONS AND MATERIALS FOR LOT #2 RIVER BIRCH CT (RYAN AMBULANCE)
Otte stated that this matter will be held over until the Planning Commission has reviewed it.
3. SALE OF SALT
Haag reported that this was reviewed by the Public Works Committee and they recommend to the board to allow the sale of salt to the Village of Marshall at $7.00 per ton over village cost of the salt which covers village labor and overhead costs. This policy should only continue as long as it does not have a negative impact on the village.
Motion by Haag, second by Tebon to allow the sale of salt to the Village of Marshall at $7.00 per ton over village cost of the salt which covers village labor and overhead cost. However, this policy will only continue as long as it does not have a negative impact on the village. Motion carried.
4. FIRE DEPT ALCOHOL POLICY- RESCHEDULE TO FEBRUARY MEETING
Haag stated that this item was scheduled for the second meeting in January for review and action.
Due to the fact that President John Mathews will be absent from the January 28th, 2008 Village Board meeting, he requested that it be held over until the February 11th, 2008 Village Board meeting.
Motion by Haag, second by Frutiger to reschedule the discussion/action of the Fire Department Alcohol Policy to the first Village Board meeting in February. Motion carried.
V. NEW BUSINESS
A. RESOLUTIONS
1. RESOLUTION R2008-01 “RESOLUTION OF INTENT”
Otte reported that at the present time the Village does not belong to the National Flood Insurance Program and this resolution allows staff to prepare the necessary paperwork to join.
Discussion was held on the cost that the Village would incure.
Otte stated that there would be no direct cost to the Village and by joining it allows village residents to obtain flood insurance.
Motion by Kiefer, second by Frutiger to approve Resolution R2008-01 “Resolution of Intent” as on file in the Clerks office. Motion carried.
2. RESOLUTION R2008-02 “FIRST READING CHAPTER 5”
Haag reported that the Public Works Committee reviewed this Chapter of the Village Code, made changes and recommends its approval as amended.
Motion by Haag, second by Wilkinson to approve Resolution R2008-02 “First Reading Chapter 5”. Motion carried.
3. RESOLUTION R2007-28 “FEES RESOLUTION”
Haag stated that this resolution was reviewed by the Parks Committee and Finance Committee and that they both recommend its approval.
After discussion, motion by Wilkinson, second by Kiefer to approve Resolution R2007-28 “Fees Resolution” as on file in the Clerks office. Motion carried.
B. LICENSES & PERMITS
1. OPERATOR LICENSE BETH VANDER VELDEN
After review, motion by Kiefer, second by Frutiger to approve an operators license for Beth Vander Velden. Motion carried.
C. REVIEW & ACTION:
1. REDUCTION OF MORNINGSIDE ESTATES LETTER OF CREDIT AND ACCEPT STORM WATER POND
Otte reported that the Village is still waiting for the engineers cost estimates on the items that still need to be completed. Therefore, staff recommends that this matter be held over. The Board agreed.
2. DESIGNATION OF SNOWMOBILE ROUTES IN THE VILLAGE
Dave Lemke expressed concerns with snow on the sidewalk because of the proposed snowmobile route.
Haag reported that this was reviewed by the Public Works Committee and that they recommend approval of the snowmobile routes as requested by the snowmobile club and that next year an alternate route could be investigated.
After discussion, motion by Haag, second by Frutiger to approve the snowmobile routes as requested by the snowmobile club and on file in the village office. Motion carried.
3. GEOTHERMAL INFRASTRUCTURE DRUMLIN HILLS PLAT EASEMENT ON PUBLIC RIGHT OF WAY
Haag stated that this should be referred back to Public Works to complete their review of this matter. The Board agreed.
4. ADJUSTMENT TO SEWER BILLS POLICY
Haag stated that the Public Works Committee reviewed this policy and recommended that the policy be amended to include the following wording:
“The Public Works Director or Designee must investigate all requests and report his findings to the Public Works Committee prior to approval.”
Motion by Haag, second by Kiefer to adopt Policy #2006-2 A-1 “Adjustment to Sewer Billing Due to Exceptional Circumstances” with the following wording added: “The Public Works Director must investigate all requests and report his findings to the Public Works Committee prior to approval.” Motion carried.
5. APPOINTMENT TO JOINT TID REVIEW BOARD
Haag stated that due to the fact that Scott Tebon was appointed to the board a new citizen member needs to be appointed to the Joint Review Board and President Mathews recommends the appointment of Jeff Quamme.
Motion by Tebon, second by Haag to appoint Jeff Quamme to fill the vacant citizen member position to the Joint Review Board. Motion carried.
6. TIF GRANTS FOR LIBERTY COMMONS #4 AND #5 UNITS 104/110 AND 106/107
Tebon reported that the Planning Commission approved the TIF pay-as-you-go grants #4 and #5 for units 104/110 and 106/107 for Liberty Common on the following conditions:
One of the windows in unit 107 can be changed to a door.
Developer needs to work with the Fire Department on the Knox Box requirement.
65% of the increment over the next 20 years is here by granted but the total amount will not exceed the cost of the improvements.
All work on the units must be completed by 12/31/08
All site plan stipulations approved by the Planning Commission at the November 27, 2007 meeting are made part of this approval.
All local and state codes are complied with.
Motion by Haag, second by Tebon to approve the TIF pay-as-you-go grants #4 and #5 for units 104/110 and 106/107 for Liberty Common on the following conditions:
One of the windows in unit 107 can be changed to a door.
Developer needs to work with the Fire Department on the Knox Box requirement.
65% of the increment over the next 20 years is here by granted but the total amount will not exceed the cost of the improvements.
All work on the units must be completed by 12/31/08
All site plan stipulations approved by the Planning Commission at the November 27, 2007 meeting are made part of this approval.
All local and state codes are complied with.
Motion carried with Schreiber abstaining.
VI. ORDINANCES
A. ORDINANCE O-2008-01 “AN ORDINANCE CORRECTING DESCRIPTION ERRORS”
Otte stated that there was a scriber error in the annexation of the water tower and that this ordinance corrects that error.
After discussion, motion by Haag, second by Wilkinson to approve Ordinance 0-2008-01 “An Ordinance Correcting Description Errors” as on file in the Village Clerks office. Motion carried.
VII. COMMUNICATIONS
A. DANE COUNTY LAND & WATER RESOURCES DEPARTMENT
B. LEGISLATIVE BULLETIN
C. NOTICE OF CLAIM
Otte reported that the claim for property damage on N. Western Ave was turned over to the Village Insurance Company.
D. SENATOR HERB KOHL- VOTING SYSTEM
VIII. STAFF REPORTS
A. TIF GRANT 38 W, NELSON STREET
B. TRAFFIC SIGNS
Otte reported that parking restriction signs have been installed on Washington Street.
C. UPDATE ON URBAN SERVICE AMENDMENT
Otte reported that on January 24th, 2008 there is a public hearing on policies regulating Urban Service Amendments and that on March 13th, 2008 there will be a hearing on the Village of Deerfield Urban Service Amendment.
IX. ADJOURN
Motion by Wilkinson, second by Kiefer to adjourn at 8:20 P.M. Motion carried.
/S/ Dean A. Otte
Village Administrator, Clerk-Treasurer