VILLAGE BOARD MINUTES
VILLAGE OF DEERFIELD
FOR A MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF DEERFIELD HELD AT THE DEERFIELD VILLAGE HALL, 4 N. MAIN STREET, DEERFIELD, WISCONSIN ON MONDAY, JULY 14, 2008 AT 7:00 P.M.
I. CALL TO ORDER – NOTING OF ROLL BY CLERK
President Mathews called the Village Board meeting to order at 7:00 P.M. Roll call present: Kiefer, Mathews, Schreiber, Frutiger, Smith, Wilkinson and Tebon. Absent: None
Also present – See sign in list on file in the clerk’s office
II. CONSENT AGENDA
A. APPROVAL OF MINUTES FROM JUNE 23, 2008
Motion by Wilkinson, second by Tebon to approve the minutes of the June 23, 2008 Village Board meeting as corrected. Motion carried.
B. APPROVAL OF VOUCHERS
Mathews stated that the Finance Committee has reviewed the vouchers and recommended their approval.
After discussion, motion by Kiefer, second by Schreiber to approve payment of check # 41886 to # 41939 in the amount of $109,846.01. Motion carried.
C. COMMITTEE REPORTS
1. PARK BOARD 7/07/08 5. FINANCE COMMITTEE 7/14/08
Wilkinson reported on the meeting highlighting Mathews reported on the meeting.
vandalism issues.
2. COMMUNITY CENTER 7/07/08 6. POLICE REPORT FOR JUNE
Schreiber reported on the meeting. The board reviewed the report.
3. FIRE COMMISSION 7/08/08 7. LIBRARY 7/27/08
Frutiger reported on the meeting. Kiefer reported on the meeting.
4. CABLE TV 7/09/08
Schreiber & Dave Lemke reported on the meeting,
highlighting the proposed change of the local access
channel to a digital channel.
III. PUBLIC APPEARANCES
A. PUBLIC COMMENTS
Kevin Kepke introduced himself to the board and stated that he is a candidate for the Assembly for the 37th district, which includes the Village of Deerfield.
County Supervisor Salov appeared and stated that the Village should notify Dane County Sheriff about the vandalism issue at the parks. Mathews stated this was already done. He also asked the board if he could be of any assistance to the Village on EMS issue. Frutiger stated that at this time Deer-Grove EMS is operating smoothly.
B. DR. TOM LUETZOW – CANDIDATE FOR ASSEMBLY
Dr. Tom Luetzow introduced himself to the Board and stated that he is also a candidate for the Assembly for the 37th district.
C. JUDY JOHNSON & STEVE BECKETT REFERENCE MORNINGSIDE POND
Steve Beckett, Judy Johnson and other residents with property abutting the Morningside Pond area appeared before the board. They expressed their displeasure with the appearance of the pond and the surrounding area including the fact that they feel it is a health issue.
Mathews stated that the design of the pond meets the requirements established and approved by the Village Board. The Board then reviewed the “Long –Term Maintenance Agreement for Permanent Stormwater Structures in the Replat of Morningside Estates.”
County Supervisor Bob Salov suggested that the Village contact County Officials to see if they could be of any assistance to improve the pond appearance. The Board then directed staff to contact the County to set up a meeting with the county and area residents on this issue and report back to the board.
IV. UNFINISHED BUSINESS, REVIEW & ACTION THERE ON:
1. CHAPTER 1 OF THE VILLAGE CODE
Otte questioned the board on how they wanted the ordinance structured in regards to committee authority and how things should be sent to the committees. After discussion, the Board directed staff to incorporate in the code that items could go directly to committees and that all matters are then referred back to the board. They also felt the code should include a brief description of the committees responsibilities.
V. NEW BUSINESS
A. RESOLUTIONS
1. NONE
B. LICENSES & PERMITS
1. CLASS B BEER & LIQUOR LICENSE FOR LTZ INVESTMENTS, LLC FOR 26 N MAIN ST
Mathews stated that after review by the Finance Committee they recommended to the board the granting of a Class B Beer & Liquor License for LTZ Investments, LLC for 26 N. Main Street.
After review of the applications, motion was made by Schreiber, second by Frutiger to approve the Class B Beer & Liquor License for LTZ Investments LLC for 26 N. Main Street. Motion carried.
2. CIGARETT LICENSE FOE LTZ INVESTMENTS, LLC FOR 26 N MAIN ST
Mathews stated that after review by the Finance Committee they recommended to the board the granting of a cigarette license to LTZ Investment, LLC for 26 N. Main Street.
After review of the application, motion was made by Schreiber, second by Tebon to approve the cigarette license to LTZ Investment, LLC for 26 N. Main Street. Motion carried.
3. OPERATOR LICENSE FOR BRIANNA BINGHAM AND CASSANDRA AHEARN
Mathews stated that after review by the Finance Committee they recommended to the board the granting of operators licenses to Brianna Bingham and Cassandra Ahearn.
After review of the application, motion was made by Schreiber, second by Smith to approve the operator’s licenses for Brianna Bingham and Cassandra Ahearn. Motion carried.
C. REVIEW & ACTION:
1. REQUEST FOR RATE INCREASE FROM VEOLIA
Mathews stated that the Finance Committee reviewed this request and found that it was a joint contract with the School District and the Town of Deerfield. He also informed the Board that the Finance Committee did not recommend any increase be allowed.
After discussion, motion by Schreiber, second by Smith to deny Veolia’s request for fuel adjustment to the solid waste and recycling contract and that staff should inform the Township and School District of this action. Motion carried.
2. ELECTRONIC PAYMENT OF BILLS
Mathews stated that the Finance Committee reviewed this matter and recommended that the Board authorize staff to pay routine, contractual obligation, payroll and bond payments without board action.
Otte then explained that many of these payments are done with transfers or electronic payments and are date sensitive.
After discussion, motion was made by Kiefer, second by Wilkinson to authorize the payment of the following items without prior board approval:
Payroll
Payroll taxes and benefits
Route monthly bills
Bond payments
Contractual obligations
Postage
and that these amounts will be reported to the board. Motion carried.
3. REQUEST FOR SEWER ADJUSTMENT 11 STATE ST
Mathews stated that the Village received a request for a sewer adjustment from 11 State Street and that this item should be referred to the Public Works Committee. The Board agreed.
4. TIF #5 DEVELOPERS INCENTIVE AGREEMENT
Mathews stated that the Finance Committee did not review this issue therefore, it should be held over. The Board agreed.
5. GROCERY STORE DEVELOPERS INCENTIVE AGREEMENT
Mathews stated that the Finance Committee did not review this issue therefore, it should be held over. The Board agreed.
6. RADIO GRANT AND PURCHASE OF SQUAD CAR RADIO
Mathews stated that the Finance Committee recommended approval of the purchase of two radios on the condition that the Village received 75% funding from the Homeland Security Grant.
Discussion was held on the fact that the proposed purchase of the squad car and the radios exceed the budgeted amount.
Mathews then explained that after review of the budget it was the opinion of the Finance Committee that the total expenditures for the police budget will not exceed the budgeted amount because the operating costs are projected to be under budget.
Motion was then made by Schreiber, second by Wilkinson to authorize the purchase of two radios for the police department on the condition that the Village receive 75% of the cost from a Homeland Security Grant. Motion carried.
7. COMMUNITY CENTER REQUEST FOR PARKING ON S. INDUSTRIAL PARK RD. JULY 18, 19 AND 20TH
Mathews stated that this was an annual request that is made to accommodate parking for Deerfield Days.
Motion by Wilkinson, second by Tebon to authorize parking on S. Industrial Park Road June 18, 19 and 20, 2008. Motion carried.
VI. ORDINANCES
A. NONE
VII. COMMUNICATIONS
A. WISCONSIN BUILT 20TH YEAR IN BUSINESS
VIII. STAFF REPORTS
A. UPDATE ON FLOOD ASSISTANCE
B. UPDATE ON FLOOD INSURANCE PROGRAM
C. VOTER REGISTRATION AND ELECTIONS
IX. ADJOURN
Motion by Kiefer, second by Smith to adjourn at 8:05 P.M. Motion carried.
/S/ Dean A. Otte
Village Administrator, Clerk-Treasurer