VILLAGE BOARD MINUTES
VILLAGE OF DEERFIELD
FOR A MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF DEERFIELD HELD AT THE DEERFIELD VILLAGE HALL, 4 N. MAIN STREET, DEERFIELD, WISCONSIN ON MONDAY, JUNE 23, 2008 AT 7:00 P.M.
I. CALL TO ORDER – NOTING OF ROLL BY CLERK
President Mathews called the Village Board meeting to order at 7:00 P.M. Roll call present: Kiefer, Mathews, Schreiber, Frutiger, Smith, Wilkinson and Tebon. Absent: None
Also present – See sign in list on file in the clerk’s office and Village Attorney Anderson
II. CONSENT AGENDA
A. APPROVAL OF MINUTES FROM JUNE 2, 2008 AND JUNE 9, 2008
Motion by Wilkinson, second by Tebon to approve the minutes of the June 2, 2008 Village Board meeting as written. Motion carried.
Motion by Smith, second by Tebon to approve the minutes of the June 9, 2008 Village Board and Planning Commission meeting as corrected. Motion carried.
B. APPROVAL OF VOUCHERS
Mathews stated that the Finance Committee has reviewed the vouchers and recommended their approval.
After discussion, motion by Kiefer, second by Frutiger to approve payment of check # 41804 to # 41881 in the amount of $145,992.12. Motion carried.
C. COMMITTEE REPORTS
1. BID MEETING 6/3/08 6. EMS COMMITTEE 6/19/08
Schreiber reported the meeting was canceled Frutiger reported on the meeting.
do to lack of a quorum.
2. CABLE COMMISSION 6/4/08 7. FINANCE COMMITTEE 6/23/08
Schreiber reported on the meeting. Mathews reported on the meeting.
3. FIRE COMMISSION 6/10/08 8. POLICE REPORT MAY
Mathews reported on the meeting. The board reviewed the report.
4. PUBLIC WORKS COMMITTEE 6/13/08 9. JULY CALENDAR
Mathews reported on the meeting. The Board reviewed the July Calendar and after changes found it acceptable.
5. PLANNING COMMISSION 6/16/08
Mathews reported on the meeting.
III. PUBLIC APPEARANCES
A. PUBLIC COMMENTS
None
B. REPRESENTATIVE OF THE DEERFIELD COMMUNITY CENTER REF: 5K RUN
A representative of the community center asked if the village would have any objections to the Community Center sponsoring a 5K run on August 2, 2008 with a route to be determined. The Board stated that they had no objections to the request on the condition they coordinate this event with the Police, EMS and Village Public Works.
Mathew asked that the order of the agenda be waived to accommodate people present, so the Resolution #R-2008-10 “Resolution Authorizing The Sale Of $2,440,000 General Obligation Corporate Purpose Bonds” be addressed first and then Savannah Parkway TIF Agreement, Savannah Parkway Developers Agreement Review Second Amendment To Pre-Annexation Agreement And Development Agreement” And Drainage Easement (Storlie Property).
IV. UNFINISHED BUSINESS, REVIEW & ACTION THERE ON:
1. AMENDMENT TO LAWN MOWING CONTRACT
Mathews stated that the Public Works Committee recommended to the Board to amend the lawn mowing contract with Meitner’s Land Service LLC at a cost not to exceed $6,720.00 for the following areas:
Park on Enterprise Drive (Frog Pond)
Center Drive Area
Welcome Sign Area North Hwy 73
Boulevards
Retaining Wall
Welcome Sign South Hwy 73
Park on Main Street and Corner Location
Sign to Municipal Park
Pheasant Ct Pond
Wedvick Road
After discussion motion by Kiefer second by Frutiger to amend the lawn mowing contract with Meitner’s Land Service LLC at a cost not to exceed $6,720.00 for the following areas:
Park on Enterprise Drive (Frog Pond)
Center Drive Area
Welcome Sign Area North Hwy 73
Boulevards
Retaining Wall
Welcome Sign South Hwy 73
Park on Main Street and Corner Location
Sign to Municipal Park
Pheasant Ct Pond
Wedvick Road
Motion carried.
2. APPOINTMENT OF PLANNING COMMISSION MEMBER
Mathews stated that due to the resignation of Joyce Harms from the Planning Commission there is a need to appoint a new member and that he recommends Kristin Wild to this position.
After discussion motion was made by Frutiger second by Wilkinson to appoint Kristin Wild to the Village of Deerfield Planning Commission. Motion carried
3. 2008 VILLAGE PROPERTY INSURANCE
Mathews stated that the Finance Committee recommended to the village board that the Village renew the village’s property insurance with Local Government Property Insurance Fund with a $5,000.00 deductible.
After discussion motion was made by Kiefer, second by Smith that the Village renew the village’s property insurance with Local Government Property Insurance Fund with a $5,000.00 deductible. Motion carried.
4. SAVANNAH PARKWAY TIF AGREEMENT
Attorney Anderson explained various aspects of the Savannah Parkway TIF Agreement including changes made to the agreement so that it matches the developer’s agreement.
Mathews then asked Mr. Tierney if he had any issues with the agreement. Mr Teirney stated that the agreement was satisfactory to him.
Motion was then made by Schreiber, second by Tebon to approve Savannah Parkway TIF Agreement as on file in the clerk’s office. Motion carried.
5. SAVANNAH PARKWAY DEVELOPERS AGREEMENT
Attorney Anderson explained various aspects of the Savannah Parkway Developers Agreement, changes made to the agreement so that it matches the TIF agreement and that the only outstanding issue is the stormwater related issues including an easement.
Mathews then ask Mr Tierney if he had any issues with the agreement. Mr Teirney stated that the agreement was satisfactory to him.
Motion was then made by Schreiber, second by Tebon to approve Savannah Parkway Developer’s Agreement as
on file in the clerk’s office subject to resolution of stormwater related issues including the easement. Motion carried.
6. REVIEW SECOND AMENDMENT TO PRE-ANNEXATION AGREEMENT AND DEVELOPMENT AGREEMENT
Attorney Anderson explained the revised agreement that includes changes requested by the School District.
After discussion, motion was made by Tebon, second by Frutiger to approve Second Amendment To Pre-Annexation Agreement And Development Agreement as on file in the clerk’s office. Motion carried.
7. DRAINAGE EASEMENT (STORLIE PROPERTY)
Mathews stated that this item would be held over until the July 28th meeting to allow time for review of the storm water plans. The board agreed.
V. NEW BUSINESS
A. RESOLUTIONS
1. RESOLUTION #R-2008-10 “RESOLUTION AUTHORIZIING THE SALE OF $2,440,000 GENERAL OBLIGATION CORPORATE PURPOSE BONDS”
Jim Mann of Ehlers stated that four bids were received for the villages bonds with the low bidder being Bankers Bank/Bank of Deerfield at a true interest rate of 4.5654%. He then explained Resolution #R-2008-10.
Motion was then made by Kiefer, second by Frutiger to approve Resolution #R-2008-10 “Resolution Authorizing The Sale Of $2,440,000 General Obligation Corporate Purpose Bonds” as on file in the clerk’s office. Motion carried.
2. RESOLUTION #R-2008-11 “RESOLUTION FOR THE COMPLIANCE MAINTENANCE ANNUAL REPORT”
The Board reviewed the report and complimented the Village staff for the outstanding work to insure the performance of the Sewer system.
Motion was then made by Wilkinson, second by Schreiber to approve Resolution #R-2008-11 “Resolution For The Compliance Maintenance Annual Report” as on file in the clerks office. Motion carried.
3. RESOLUTION #R-2008-12 “RESOLUTION PROVIDING FOR THE PUBLICATION, FILING, INSPECTION AND ADOPTION OF A GENERAL ORDINANCE” (CHAPTER 24 – ZONING CODE)
Mathews explained various changes being proposed to the zoning code by the Planning Commission.
Otte then stated that there are two additional changes needed which are:
a) increasing the density in PUD developments
b) allowing 0-lot lines in commercial areas.
Discussion was then held on these items and the Board agreed that they should be included in the revised code.
Motion was then made by Kiefer, second by Wilkinson to approve Resolution #R-2008-12 “Resolution Providing For The Publication, Filing, Inspection And Adoption Of A General Ordinance” (Chapter 24 – Zoning Code) with the changes recommended by staff. Motion carried.
B. LICENSES & PERMITS
1. JASON CHRISTIANSON, EMILY MARSHALL, BETH VANDER VELDEN AND ANNIE ZELLMER
Mathews stated that after additional review the Finance Committee recommended to the board the granting of operators licenses to Jason Christianson, Emily Marshall, Beth Vander Velden And Annie Zellmer.
After review of the applications, motion was made by Kiefer, second by Frutiger to approve the operator’s license for Jason Christianson, Emily Marshall, Beth Vander Velden and Annie Zellmer. Motion carried
2. OPERATOR LICENSE FOR KRISTOFER AAGAARD
Mathews stated that after review the Finance Committee recommended to the board the granting of operators license to Kristofer Aagaard contingent upon receiving verification of training.
After review of the application, motion was made by Kiefer, second by Smith to approve the operator’s license for Kristofer Aagaard contingent on receiving verification of training. Motion carried.
3. TEMPORARY CLASS “B” LICENSE FOR VICTORY LANE SOFTBALL JULY 11 AND 12, 2008.
Mathews stated that after review the Finance Committee recommended to the board the granting of a Temporary Class “B” License For Victory Lane Softball for July 11 and 12, 2008.
After review of the applications, motion was made by Wilkinson, second by Frutiger to approve the Temporary Class “B” License For Victory Lane Softball for July 11 and 12, 2008 contingent upon receiving verification of Kristofer Aagaard’s training. Motion carried
C. REVIEW & ACTION:
1. CDTF INVESTMENTS
Mathews stated that the Finance Committee recommended to the board the investment of CDTF in the CDARS program at the Bank of Deerfield and that the investments be laddered over a 5 year period.
After review of the CDARS program, motion was made by Kiefer, second by Smith to invest the CDTF in the CDARS program at the Bank of Deerfield and that the investments should be laddered over a 5 year period. Motion carried.
2. CHAPTER 1 OF THE VILLAGE CODE
Otte stated that in the Boards on going review of the Village codes this is the next Chapter to be addressed.
Mathews stated a major issue in this chapter will be to determine the powers and responsibilities of the various committees. He then asked that this matter be held over because of the length of the agenda. The Board agreed.
3. VOID AGREEMENT BETWEEN DEER-GROVE EMS AND VILLAGE OF DEERFIELD FOR REIMBURSEMENT OF CONTRACT EMPLOYMENT SERVICES
Frutiger explained that this agreement was not needed because Deer-Grove EMS was able to obtain Workers Compensation Insurance for the office staff using other means.
Motion was then made by Smith, second by Wilkinson to void the agreement between Deer-Grove EMS and the Village of Deerfield for reimbursement of contract employment services. Motion carried.
4. MORNINGSIDE POND AND DITCH RESTORATION
Mathews stated that the following action was taken by the Public Works Committee regarding this issue. They granted a thirty day extension from June 15th to remove the stones, re-grade and reestablish the vegetation in the area of the pond and if not completed a $50.00 per day fine will be imposed as per the developers agreement.
5. PARKING ON BUE AND STATE STREET
Mathews ask that this item be held over. The Board agreed.
6. REIMBURSEMENT OF BOND FOR PUBLIC-RIGHT OF WAY CONSTRUCTION PERMIT
Otte reported that under Village Code the bond for Public Right of Way Construction permits are only refundable if requests are received within 12 months of the permit however, this was changed to 18 months by action of the Board in May. Ms. Dollar’s permit was issued under the 12 month rule and she is requesting that she still receive a refund even though her request was 12 months and one day.
Mathews reported that the Public Works committee reviewed this matter and recommended the refund.
Motion was the made by Tebon, second by Smith to refund the bond for Public Right of Way Construction permit to E. Dollar because of the change in the rules. Motion carried.
VI. ORDINANCES
A. ORDINANCE #O-2008-07 “AN ORDINANCE AMENDING O-2007-13 RELATING TO THE REZONING OF PROPERTY (DRUMLIN HILLS) IN THE VILLAGE OF DEERFIELD, WISCONSIN”
Otte stated that as a follow up to the developer’s agreement amendment there was a need to change the rezoning ordinance on Drumlin Hill.
After reviewing the proposed ordinance, motion was made by Kiefer, second by Smith to adopt Ordinance #O-2008-07 “An Ordinance Amending O-2007-13 Relating to the Rezoning of Property (Drumlin Hills) in the Village of Deerfield, Wisconsin” as on file in the clerk office. Motion carried.
VII. COMMUNICATIONS
A. STATE JOURNAL ARTICLE ON EMERGENCY RADIO SYSTEMS
VIII. STAFF REPORTS
A. WATER TASTE TEST
Otte reported that the Village won the taste test with Fall River.
B. PARK LIGHT AT COMMUNITY PARK
Wilkinson reported that the lights are working and that Board members should take the time to look at them.
IX. ADJOURN
Motion by Kiefer, second by Wilkinson to adjourn at 8:50 P.M. Motion carried.
/S/ Dean A. Otte
Village Administrator, Clerk-Treasurer