FOR A MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF DEERFIELD HELD AT THE DEERFIELD VILLAGE HALL, 4 N. MAIN STREET, DEERFIELD, WISCONSIN ON MONDAY, MARCH 10, 2008 AT 7:00 P.M.
I. CALL TO ORDER – NOTING OF ROLL BY CLERK
President Mathews called the Village Board meeting to order at 6:00 P.M. Roll call present: Frutiger, Haag, Kiefer, Mathews, Schreiber and Tebon. Wilkinson joined meeting at 7:20 P.M. Absent None.
Also present – see sign in list on file in the clerks office.
II. CONSENT AGENDA
A. APPROVAL OF MINUTES FROM FEBRUARY 25, 2007
Motion by Kiefer, second by Tebon to approve the minutes from the February 25, 2008 regular meeting as corrected. Motion carried. Abstained Frutiger.
B. APPROVAL OF VOUCHERS
After discussion, motion by Frutiger, second by Tebon to approve the payment of check #41510 to #41548 in the amount of $244,824.33. Motion carried.
C. COMMITTEE REPORTS
1. COMMUNITY DEV TRUST 3/03/08 4. FINANCE COMMITTEE 3/10/08
Kiefer reported on the meeting. Mathews reported on the meeting.
2. COMMUNITY CENTER 3/03/08 5. EMS MEETING 2/29/08
Schreiber reported on the meeting. Frutiger reported on the meeting.
3. CABLE TV 3/05/08 6. POLICE REPORT FEBRUARY
Schreiber reported on the meeting. The Board reviewed the reports.
Mathews stated the order of the agenda would be amended to address Resolution #2008-04 “A Resolution Creating Describing And Making Certain Findings And Approving Project Plan For Tax Incremental District No. 5 Village Of Deerfield, WI” after Public Appearances.
III. PUBLIC APPEARANCES
A. PUBLIC COMMENTS
None
IV. UNFINISHED BUSINESS, REVIEW & ACTION THERE ON:
1. TID #5 ISSUES
Otte reported that the proposed grocery store operator has indicated that he would not pursuing a store in Deerfield. Otte then reported that three other firms have expressed interest in the store and that staff would be meeting with them at the end of the week.
2. CONTRACT FOR INSPECTION SERVICES
The Board reviewed the proposed contract for inspection services from Independent Inspection, Ltd.
After review of the proposed changes motion was made by Kiefer, seconded by Frutiger to approve the contract for inspection services with Independent Inspection, Ltd. as on file in the clerks office with the following changes: Paragraph 4 of the new contract be deleted. Motion carried.
V. NEW BUSINESS
A. RESOLUTIONS
1. RESOLUTION NO R-2008-04 “A RESOLUTION CREATING DESCRIBING AND MAKING CERTAIN FINDINGS AND APPROVING PROJECT PLAN FOR TAX INCREMENTAL DISTRICT NO. 5 VILLAGE OF DEERFIELD, WI”
Jim Mann of Ehlers presented to the Board the updated Project Plan and Boundary for TIF #5 (dated March 5, 2008). He explained changes made from information received at the public hearing and staff. After review he stated that he would recommend that this be held over because the annexation has not taken place. He also stated that the Joint Review Board meeting would need to be rescheduled. After discussion, the board agreed that this matter be held over until the March 24, 2008 meeting.
B. LICENSES & PERMITS
1.
C. REVIEW & ACTION:
1. AGREEMENT TO PARTICIPATE – 2008 NOAA ALL-HAZARDS RADIO DISTRIBUTION
Discussion was held on the benefits to the residents these radios would be.
Motion was then made by Kiefer, second by Frutiger to approve “2008 NOAA All-Hazards Radio Distribution” agreement with Dane County. Motion carried.
2. DECREASE IN BOND FOR THE HERITAGE PLAT
Otte reported that Veridian requested a decrease in the development bond for The Heritage Plat to reflect the infrastructure all ready installed. Mathews recommended that this matter be referred to the Public Works Committee for their review and recommendation. The Board agreed.
3. DOT DENIAL OF VILLAGE REQUEST FOR ACCESS TO O/L 12
Otte reported that the DOT denied the Villages request for access to OL12 off of Hwy 73 (AKA vacant land next to Brown Hearing. The Board directed staff to assist the property owner if they wish to pursue this matter but that the Village would not pursue this any further.
4. PROCLAMATION “2008 GIRL SCOUT WEEK”
Mathews read a proclamation recognizing “2008 Girl Scout Week”
Motion by Kiefer, second by Tebon to adopt “2008 Girl Scout Week” proclamation as on file in the clerks office. Motion carried.
5. CDTF GRANTS AS RECOMMENDED BY THE ADVISORY COMMITTEE
Kiefer presented The Community Development Trust Fund Committees recommendation of the 2088 Grants to be awarded.
CDTF GRANT APPLICATION FOR 2008
NAME OF APPLICANT AND DESCRIPTION
AMOUNT REQUESTED
AMOUNT GRANTED
1. DEERFIELD COMMUNITY CENTER
Items to enhance the programs and services that they offer to all ages.
Michelle Kendrick explained the request and that some of the items were for safety. After review, the committee granted $1,500.00 for the following items: 12 stackable chairs, 1 chair dolly, 1 table cart, 1 card table cart, 1 brochure and information holder, 3 entrance mats and runners and 1 toddler play mat.
$ 6,375.00
$ 1,500.00
2. DEERFIELD COMMUNITY CENTER
Building
The Community Center withdrew this application because construction will not start until 2009.
$ 10,000.00
$ 0.00
3. DEERFIELD EMS
Ambulance Stretcher
Greg Frutiger explained that the stretcher was purchased but puts a strain on the budget. A representative from Deer-Grove explained that another stretcher was needed so the they are interchangeable. The Committee felt that because the funds were already expended this is not eligible.
$ 3,822.00
$ 0.00
4. DEERFIELD EMS
PDA STAT Manikin
A representative of Deer-Grove EMS explained the benefits of an instructing manikin would have and that it would mostly be used in Deerfield. The Committee granted $4,500.00 because the remaining 50% should come from the Township or other sources.
$ 8,995.00
$ 4,500.00
5. DEERFIELD EMS
Furnish Intern-Volunteer Quarters @ DVFD
Greg Frutiger explained that no furniture was budgeted for when quarters were constructed and old furniture is inadequate. The Committee felt that approximately 50% of the furniture should be funded only.
$ 8,392.00
$ 4,000.00
6. DEERFIELD PARK BOARD
Score Board and Controller for Community Park
Anre Schulz explained the need and benefits to the Little League program that would be realized with the scoreboard. A representative of the Community Center also stated that this would be a valued addition for the Little League program. The Committee felt that $3,000.00 should go for this program.
$ 3.300.00
$ 3,000.00
7. DEERFIELD POLICE DEPARTMENT
Community Bike Rodeo
John Doyle explained the program and the members all agreed that the program was beneficial to the community.
$ 1,000.00
$ 1,000.00
8. DEERFIELD PUBLIC LIBRARY
Computer, Monitor and Printer
Kaia Fry explained the number of computers at the library and that these would be for automation and public use to replace outdated computers. She also explained the need for the furniture in application #9. After discussion, the Committee members felt the total amount that should be granted to the Library should be $1,821.00 therefore the computer grant will be funded 100% and grant application #9 will only be awarded $285.00.
$ 1,536.79
$ 1,536.00
9. DEERFIELD PUBLIC LIBRARY
Computer table, chair and lounge furniture
See grant application #8.
$ 1,784.49
$ 285.00
10. DEERFIELD PUBLIC WORKS
Siding, doors and windows for Women’s Building
John Doyle explained the benefits this building was for various non-profit groups and why renovations were needed. After review, the Committee agreed that this project met the requirements and should be granted at $6,750.00.
$ 6,973.34
$ 6,750.00
11. DEERFIELD PUBLIC WORKS
Siding, Fascia and Soffit for Hamburger Stand
John Doyle explained the need for improvements on this building. The Committee felt that because the Women’s Building was given a grant this should not be funded in 2008.
$ 4,488.70
$ 0.00
12. DEERFIELD SCHOOL DISTRICT
Climbing Wall Mat System
Elementary School Principal Becker explained that the safety needs would be met with the purchase of this mat and that a grant was given for part of the climbing wall last year however the mat was omitted. The Committee felt that the mat was needed and should be funded.
$ 500.00
$ 500.00
13. DEERFIELD VILLAGE HALL
Items needed to finish off the upstairs of the Village Hall
Dean Otte, John Doyle and Anre Schulz explained the repairs needed to the Village Hall to make it structurally and aesthetically acceptable. After review, the Committee felt the ceiling could be eliminated from the request and award the application $4,700.00.
$ 9,500.00
$ 4,700.00
14. DEERFIELD VOLUNTEER FIRE DEPARTMENT
Thermal Imaging Camera
The Committee reviewed the grant application. Because it will be 50% funded from other sources and it is for public safety it should be funded.
$ 4,050.00
$ 4,000.00
TOTAL REQUESTED
$ 70,717.32
$ 31,771.00
TOTAL AVAILABLE
$ 31,770.00 approximate
TOTAL GRANTED
$ 31,771.00
$ 31,771.00
After review, motion Kiefer, second by Tebon to award the CDTF Grants as listed and recommended. Motion carried.
6. REVIEW MD&A AND LEVY LIMITS
The Board reviewed the 2008 MD&A and found it in order. They also had a general discussion on state imposed levy limits and what impact it will have on the 2009 budget.
VI. ORDINANCES
A. NONE
VII. COMMUNICATIONS
A. NONE
VIII. STAFF REPORTS
A. PROPOSAL TO CHANGE VOTING DAYS AND HOURS
Otte reminded the Board of the CARPC meeting on March 13, 2007 at 7:00 P.M.
IX. ADJOURN
Motion by Kiefer, second by Tebon to adjourn at 8:05 P.M. Motion carried.
/S/ Dean A. Otte
Village Administrator, Clerk-Treasurer