VILLAGE BOARD MINUTES
VILLAGE OF DEERFIELD
FOR A MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF DEERFIELD HELD AT THE DEERFIELD VILLAGE HALL, 4 N. MAIN STREET, DEERFIELD, WISCONSIN ON MONDAY, SEPTEMBER 8, 2008 AT 7:00 P.M.
I. CALL TO ORDER – NOTING OF ROLL BY CLERK
President Mathews called the Village Board meeting to order at 7:00 P.M. Roll call present: Kiefer, Mathews, Frutiger, Smith, Wilkinson and Tebon. Absent: Schreiber.
Also present – See sign in list on file in the clerk’s office.
II. CONSENT AGENDA
A. APPROVAL OF MINUTES FROM AUGUST 25, 2008 AND JOINT VILLAGE BOARD & PLANNING COMMISSION OF AUGUST 27, 2008
Motion by Wilkinson, second by Tebon to approve the minutes of the August 25, 2008 Village Board meeting as corrected. Motion carried.
Motion by Kiefer, second by Smith to approve the minutes of the August 27, 2008 Special Village Board meeting as corrected. Motion carried.
B. APPROVAL OF VOUCHERS
Mathews stated that the Finance Committee has reviewed the vouchers and recommended their approval.
After discussion, motion by Frutiger, second by Tebon to approve payment of check #42057 to #42095 in the amount of $76,926.64. Motion carried.
C. COMMITTEE REPORTS
1. PERSONNEL 8/25, 8/26 & 9/2
Mathews reported on the meetings.
2. PARK BOARD 9/3
Wilkinson reported on the meeting.
3. CABLE TV 9/3
Dave Lemke reported on the meeting and the 9/8 Community Center meeting.
4. POLICE REPORT FOR AUGUST 2008
The board reviewed the report.
III. PUBLIC APPEARANCES
A. PUBLIC COMMENTS
None
IV. UNFINISHED BUSINESS, REVIEW & ACTION THERE ON:
1. AWARD SLUDGE HAULING CONTRACT FOR 2008 & 2009
Mathews stated that the Finance Committee recommended awarding the Sludge Hauling Contract to Veolia as per the bid on file in the clerk’s office.
After discussion, motion by Wilkinson, second by Frutiger to award the Sludge Hauling Contract to Veolia as per the bid on file in the clerk’s office. Motion carried.
2. AWARD CONTRACT FOR CLEAR CUTTING NORTH SIDE OF BIKE TRAIL FOR SEWER INTERCEPTOR PROJECT
Mathews stated that the Finance Committee recommended awarding the bid for the bike trail land clearing for the sewer interceptor project to Pulvermacher Landscaping & Excavation for $18,000.00.
After discussion, motion by Tebon, second by Frutiger that when the Village is in receipt of the DNR Permit and the signed Developers Agreement for Savannah Parkway the bid will be awarded to Pulvermacher Landscaping & Excavation in the amount $18,000.00 for the bike trail land clearing for the sewer interceptor project. Motion carried.
V. NEW BUSINESS
A. RESOLUTIONS
1. NONE
B. LICENSES & PERMITS
1. TEMPORARY CLASS B BEER LICENSE FOR DEERFIELD MEN’S SOFTBALL LEAGUE AT COMMUNITY PARK
Mathews stated that the Finance recommends to the Village Board the approval of a Temporary Class B Beer License for Deerfield Men’s Softball League at Community Park with the hours established by the Park Board.
After discussion motion was made by Wilkinson second by Smith recommend to approve a Temporary Class B Beer License for Deerfield Men’s Softball League at Community Park with the hours established by the Park Board. Motion carried.
C. REVIEW & ACTION:
1. WDF FUND #201 DISCUSSION ON OPTIONS
Mathews stated that this item is being studied by the Finance Committee and that a limited discussion would be held when the WDF budget is reviewed.
2. 2009 BUDGET
a) LEISURE ACTIVITIES
1. COMMUNITY CENTER
Mathews stated that the Park Board recommended the $1,000.00 that is budgeted annually for the Colonial Club be given to the Community Center. However the Finance Committee recommended to the Village Board to approve the Community Center Budget allocation at $17,500.00 for 2009 and that $500.00 also be added to the park budget for wood chips at the Dream Park. These additional funds would be deducted from the payment to the Colonial Club which would be deleted from the budget.
After discussion, motion was made by Smith, second by Tebon to approve the Community Center Budget allocation at $17,500.00 for 2009 and that $500.00 also be added to the park budget for wood chips at the Dream Park. These additional funds would be deducted from the payment to the Colonial Club which would be deleted from the budget. Motion carried.
2. PARKS AND COMMUNITY RECOGNITION
Mathews stated that the Finance Committee recommended to the Board the approval of the Parks and Community recognition budgets, including the $8,000 for capital outlay, in the amount of $71,675.00.
After discussion, motion was made by Wilkinson, second by Keifer to approve of the Leisure Activities budget in the amount of $71,675.00. Motion carried.
b) SPECIAL FUNDS
1. WDF DEVELOPMENT FUND (FUND 201)
Mathews stated that the Finance Committee recommended to the Village Board the approval of the WDF Development Fund budget in the amount of $1,500.00 in expenditures.
After discussion motion was made by Frutiger second by Tebon to approve the WDF Development Fund budget in the amount of $1,500.00 in expenditures. Motion carried.
2. PARKLAND DEDICATION FUND (FUND 204)
Mathews stated that the Finance Committee recommended to the Village Board the approval of the Parkland Dedication Fund budget in the amount of $8,650.00 in expenditures.
After discussion, motion was made by Wilkinson, second by Smith to approve the Parkland Dedication Fund budget in the amount of $8,650.00 in expenditures. Motion carried.
3. EMS/FIRE IMPACT FEES (FUND 206)
Mathews stated that the Finance Committee recommended to the Village Board the approval of the EMS/Fire Impact Fees Fund budget in the amount of $14,080.00 in expenditures.
After discussion, motion was made by Smith, second by Tebon to approve the EMS/Fire Impact Fees Fund budget in the amount of $14,080.00 in expenditures. Motion carried.
4. PECFA FUND (FUND 401)
Mathews stated that the Finance Committee recommended to the Village Board the approval of the PECFA Fund budget which shows this fund closing out in 2008.
After discussion, motion was made by Frutiger, second by Smith the approval of the PECFA Fund budget which shows this fund closing out in 2008. Motion carried.
5. COMMUNITY DEVELOPMENT FUND (FUND 801)
Mathews stated that the Finance Committee recommended to the Village Board the approval of the Community Development Fund budget in the amount of $21,200.00 in expenditures.
After discussion, motion was made by Wilkinson, second by Tebon the approval of the Community Development Fund budget in the amount of $21,200.00 in expenditures. Motion carried.
c) DEBT SERVICE FUND (FUND 300)
Mathews stated that the Finance Committee recommended to the Village Board the approval of the Debt Service Fund budget in the amount of $726,043.00 in expenditures.
After discussion, motion was made by Kiefer, second by Tebon the approval of the Debt Service Fund budget in the amount of $726,043.00 in expenditures. Motion carried.
d) 2009 EMPLOYEE COST
Otte stated the employee cost were only for budgeting purposes at this time.
3. CONSIDER AND MOVE TO CLOSED SESSION AT APPROXIMATELY 7:45 P.M. PURSUANT TO §19.85(1)(C) FOR THE PURPOSE OF CONSIDERING EMPLOYMENT OF PUBLIC EMPLOYEE OVER WHICH THE GOVERNMENT BODY HAS JURISDICTION
Motion by Smith, second by Tebon to move into closed session at 7:25 P.M. pursuant to §19.85(1)(c) for the purpose of considering Employment of Public Employee Over Which The Government Body has Jurisdiction and to allow Director of Public Works Doyle to be present. Roll call vote: Yea – Mathews, Frutiger, Kiefer, Tebon, Smith, and Wilkinson. Absent Schreiber. Motion carried.
3. MOVE TO OPEN SESSION AT APPROXIMATELY 8:00 P.M. AND TAKE ACTION, IF ANY, EMPLOYMENT OF PUBLIC EMPLOYEE OVER WHICH THE GOVERNMENT BODY HAS JURISDICTION
Motion by Wilkinson, second by Kiefer to move into open session at 7:35 P.M. Roll call vote: Yea – Mathews, Frutiger, Kiefer, Tebon, Smith, and Wilkinson. Absent Schreiber. Motion carried.
Motion by Kiefer, second by Wilkinson to hire John Ciciva, Jr. for the position of Public Works Technician at a starting pay rate of $14.75 per hour and after a 6 month probationary period an additional $.50 would be granted if probationary terms are met. Motion carried. .
VI. ORDINANCES
A. NONE
VII. COMMUNICATIONS
A. LETTER FROM PHIL MONTALTO IN REFERENCE TO POLICE PATROL
The Board asked the clerk to present this letter to the Police Committee for additional discussion.
VIII. STAFF REPORTS
A. WATER & SEWER RATE COMPARISON
IX. ADJOURN
Motion by Kiefer, second by Tebon to adjourn at 7:40 P.M. Motion carried.
/S/ Dean A. Otte
Village Administrator, Clerk-Treasurer